Eastleigh Borough Council
Councillors:
39
Wards:
14
Committees:
17
Meetings (2025):
77
Meetings (2024):
87
Meeting
Cabinet - Eastleigh
Meeting Times
Scheduled Time
Start:
Thursday, 6th July 2023
6:30 PM
Thursday, 6th July 2023
6:30 PM
End:
Thursday, 6th July 2023
10:30 PM
Thursday, 6th July 2023
10:30 PM
Actual Time
Started:
Thursday, 6th July 2023
12:00 AM
Thursday, 6th July 2023
12:00 AM
Finished:
Thursday, 6th July 2023
12:00 AM
Thursday, 6th July 2023
12:00 AM
Meeting Status
Status:
Confirmed
Confirmed
Date:
06 Jul 2023
06 Jul 2023
Location:
Rooms 16/17, Eastleigh House, Upper Market Street, Eastleigh, SO50 9YN
Rooms 16/17, Eastleigh House, Upper Market Street, Eastleigh, SO50 9YN
Meeting Attendees
Chair
Leader of the Council; Cabinet Member for Planning and Property
Vice-Chair
Deputy Leader; Cabinet Member for Regeneration (south)
Member
Cabinet Member for Health and Social Policy
Officer
Senior Solicitor
Julia Davies
Eastleigh Borough Council
Expected
Member
Cabinet Member for Regeneration (north) and Social Policy
Member
Cabinet Member for Transport and Economy
Member
Cabinet Member for the Environment
Officer
Internal Auditor
Tom Skinner
Expected
Officer
Chief Internal Auditor
Lisa Smy
Expected
Officer
Health and Communities Partnership Manager
Andrew Saunders
Eastleigh Borogh Council
Expected
Agenda
0
RECOMMENDED ITEMS (REQUIRING A DECISION)
Minutes
0
RESOLVED ITEMS (SUBJECT TO QUESTIONS ONLY)
Minutes
2
Declarations of Interest
Members are invited to declare interests in relation to items of business on the agenda. Any interests declared will be recorded in the Minutes.
Minutes
There were no declaratations on interest in relation to items of business on the agenda.
3
Minutes
To consider the Minutes of the meeting held on 15 June 2023.
Attachments:
- Document Minutes of Previous Meeting 28 Jun 2023
Minutes
RESOLVED -
That the Minutes of the meeting held on 15 June 2023 be agreed as a correct record.
That the Minutes of the meeting held on 15 June 2023 be agreed as a correct record.
4
Public Participation
Minutes
There was no public participation on this occasion.
5
Recommendations from Committees
Attachments:
- Document Recommendations to Cabinet 28 Jun 2023
Minutes
The Policy and Performance Scrutiny Panel made the following recommendations relating to the Parking Standards Supplementary Planning Document at their meeting on 29 June 2023 (Paper 5).
(1) To clarify the approach to EV charging points in residential apartment buildings with fewer than 10 associated parking spaces (paragraph 5.1.3) in order to provide greater certainty about what the policy seeks to achieve from such developments;
(2) To note the potential affordances of slow charging, tariff-linked charging, and charging based on domestic micro-generation in order to support grid balancing and to take those capabilities into account in addition to the fast-charging capability requested in paragraph 5.1.4; and
(3) To specify the minimum width on entry into car barns (paragraph 5.6.3).
RESOLVED –
That Cabinet note the recommendations.
(1) To clarify the approach to EV charging points in residential apartment buildings with fewer than 10 associated parking spaces (paragraph 5.1.3) in order to provide greater certainty about what the policy seeks to achieve from such developments;
(2) To note the potential affordances of slow charging, tariff-linked charging, and charging based on domestic micro-generation in order to support grid balancing and to take those capabilities into account in addition to the fast-charging capability requested in paragraph 5.1.4; and
(3) To specify the minimum width on entry into car barns (paragraph 5.6.3).
RESOLVED –
That Cabinet note the recommendations.
6
Affordable Housing Supplementary Planning Document
Attachments:
- Document Affordable Housing SPD Report 28 Jun 2023
- Document Affordable Housing SPD App 1 28 Jun 2023
Minutes
Issue
The draft Affordable Housing Supplementary Planning Document (SPD) updates and refreshes the guidance on affordable housing. It provides further details on the amount of affordable housing required as a proportion of the total number of new dwellings on appropriate development sites. It also addresses design and layout and management issues. (Paper 6)
Consideration
The Affordable Housing SPD provides guidance on policy DM28 in the Eastleigh Borough Local Plan (2016 – 2036) (“the Local Plan”) which sets out the approach to delivering affordable housing through new development. It also addresses policy DM29 on delivering dwellings with higher access standards. It updates the existing guidance which was adopted in July 2009 and updated in May 2016. Supplementary Planning Documents (SPDs) provide detailed guidance on the implementation of Local Plan policies and are material considerations in determining planning applications. The Local Plan is the main statutory document against which individual planning applications are determined.
RESOLVED –
That Cabinet approved the draft Affordable Housing Supplementary Planning Document (SPD) for the purposes of consultation.
The draft Affordable Housing Supplementary Planning Document (SPD) updates and refreshes the guidance on affordable housing. It provides further details on the amount of affordable housing required as a proportion of the total number of new dwellings on appropriate development sites. It also addresses design and layout and management issues. (Paper 6)
Consideration
The Affordable Housing SPD provides guidance on policy DM28 in the Eastleigh Borough Local Plan (2016 – 2036) (“the Local Plan”) which sets out the approach to delivering affordable housing through new development. It also addresses policy DM29 on delivering dwellings with higher access standards. It updates the existing guidance which was adopted in July 2009 and updated in May 2016. Supplementary Planning Documents (SPDs) provide detailed guidance on the implementation of Local Plan policies and are material considerations in determining planning applications. The Local Plan is the main statutory document against which individual planning applications are determined.
RESOLVED –
That Cabinet approved the draft Affordable Housing Supplementary Planning Document (SPD) for the purposes of consultation.
7
Parking Standards Supplementary Planning Document
Attachments:
- Document Parking Standards SPD Report 28 Jun 2023
- Document Parking Standards SPD App 1 28 Jun 2023
Minutes
Issue
The draft Parking Standards Supplementary Planning Document (SPD) provides guidance on parking standards for all new residential and non residential development in order to ensure a transparent and consistent approach to assessing planning applications. (Paper 7)
Consideration
The SPD prioritises cycle parking within new development proposals due to the range of sustainability and health and wellbeing related benefits this can help to achieve. However, it acknowledges the continued use of the private car and the need to provide for car parking to meet existing car ownership levels and associated levels of demand. The recommended car parking standards are expressed as minimum requirements per dwelling.
RESOLVED –
That Cabinet:
(1) Approved the Draft Parking Standards SPD for public consultation; and
(2) Delegated authority to the Planning Policy Manager, in liaison with the Leader of the Council, to make any necessary changes to the SPD prior to consultation to address the recommendations of the Policy and Performance Scrutiny Panel, and any other minor changes that may be needed.
The draft Parking Standards Supplementary Planning Document (SPD) provides guidance on parking standards for all new residential and non residential development in order to ensure a transparent and consistent approach to assessing planning applications. (Paper 7)
Consideration
The SPD prioritises cycle parking within new development proposals due to the range of sustainability and health and wellbeing related benefits this can help to achieve. However, it acknowledges the continued use of the private car and the need to provide for car parking to meet existing car ownership levels and associated levels of demand. The recommended car parking standards are expressed as minimum requirements per dwelling.
RESOLVED –
That Cabinet:
(1) Approved the Draft Parking Standards SPD for public consultation; and
(2) Delegated authority to the Planning Policy Manager, in liaison with the Leader of the Council, to make any necessary changes to the SPD prior to consultation to address the recommendations of the Policy and Performance Scrutiny Panel, and any other minor changes that may be needed.
8
Corporate Performance and Provisional Outturn
Minutes
Issue
Regular monitoring and management of the Council’s performance, including financial performance, is essential to understanding delivery against strategic objectives set out in the Council’s Corporate Plan 2023-2026, and contributes to the management of corporate risk. (Paper 8)
Consideration
The report details budget variances compared to the Rolling Budget and key performance indicators which allow monitoring of performance trends. Individual variances and performance measures are being actively managed by service managers with the support of the Finance team.
RESOLVED –
That Cabinet:
(1) noted the performance of the Council for 2022/23 and the Council’s provisional financial position for the year and consider any recommendations from Policy and Performance Scrutiny Panel;
(2) noted the performance of the Community Investment Programme (Appendix B);
(3) noted the Treasury Management Outturn Position as at 31 March 2023 (Appendix D);
(4) approved transfers to and from reserves as detailed in Appendix E; and
(5) approved the principle that all Budget Management items must be approved individually in light of the current economic situation, with no automatic carry forward of underspent budgets.
Regular monitoring and management of the Council’s performance, including financial performance, is essential to understanding delivery against strategic objectives set out in the Council’s Corporate Plan 2023-2026, and contributes to the management of corporate risk. (Paper 8)
Consideration
The report details budget variances compared to the Rolling Budget and key performance indicators which allow monitoring of performance trends. Individual variances and performance measures are being actively managed by service managers with the support of the Finance team.
RESOLVED –
That Cabinet:
(1) noted the performance of the Council for 2022/23 and the Council’s provisional financial position for the year and consider any recommendations from Policy and Performance Scrutiny Panel;
(2) noted the performance of the Community Investment Programme (Appendix B);
(3) noted the Treasury Management Outturn Position as at 31 March 2023 (Appendix D);
(4) approved transfers to and from reserves as detailed in Appendix E; and
(5) approved the principle that all Budget Management items must be approved individually in light of the current economic situation, with no automatic carry forward of underspent budgets.
9
Corporate Plan Three-year Action Plan 2023-26
Attachments:
- Document Corporate Plan Report 28 Jun 2023
- Document Corporate Plan App 1 28 Jun 2023
- Document Corporate Plan App 2 28 Jun 2023
- Document Corporate Plan App 3 28 Jun 2023
Minutes
Issue
Council adopted the new Corporate Plan 2023-26 (the Plan) on 27 February 2023 and also agreed that a new Three-year Action Plan should be developed and reported back to Council in Summer 2023. (Paper 9)
Consideration
The Plan includes a slightly reduced range of services and projects, addressing the budget challenge outlined in the Council report on 27 February 2023.
The Plan also makes it clear that when stability returns to national and global economic conditions, the Council will seek to return to the wider range of services and projects the Borough’s residents and businesses have enjoyed previously.
RESOLVED –
That Cabinet noted the proposed new Corporate Plan Three-year Action Plan 2023-26 and makes any comments for Council.
Council adopted the new Corporate Plan 2023-26 (the Plan) on 27 February 2023 and also agreed that a new Three-year Action Plan should be developed and reported back to Council in Summer 2023. (Paper 9)
Consideration
The Plan includes a slightly reduced range of services and projects, addressing the budget challenge outlined in the Council report on 27 February 2023.
The Plan also makes it clear that when stability returns to national and global economic conditions, the Council will seek to return to the wider range of services and projects the Borough’s residents and businesses have enjoyed previously.
RESOLVED –
That Cabinet noted the proposed new Corporate Plan Three-year Action Plan 2023-26 and makes any comments for Council.
10
Hampshire County Council Budget Consultation 2024-26
Attachments:
- Document HCC Budget Consultation Report 28 Jun 2023
- Document HCC Budget Consultation App 1 28 Jun 2023
- Document HCC Budget Consultation App 2 28 Jun 2023
Minutes
Issue
Hampshire County Council (HCC) is publicly consulting on the options for finding around £132M savings by April 2025. (Paper 10)
Consideration
HCC is publicly consulting on the options for finding around £132M savings by April 2025 (in addition to savings of £640M already made since 2008 from activities such as sharing and selling services, charging for services, and service efficiencies). The consultation runs from 12 June 2023 to 23 July 2023.
RESOLVED –
That Cabinet considered the contents of this report and endorsed the proposed response to Hampshire County Council’s ‘Budget consultation 2024-26’ at Appendix two with the addition of wording to the effect of “New safer routes to school could be determined which no longer require SCPs as long as it is demonstrated they are no longer required” under point 53.
Hampshire County Council (HCC) is publicly consulting on the options for finding around £132M savings by April 2025. (Paper 10)
Consideration
HCC is publicly consulting on the options for finding around £132M savings by April 2025 (in addition to savings of £640M already made since 2008 from activities such as sharing and selling services, charging for services, and service efficiencies). The consultation runs from 12 June 2023 to 23 July 2023.
RESOLVED –
That Cabinet considered the contents of this report and endorsed the proposed response to Hampshire County Council’s ‘Budget consultation 2024-26’ at Appendix two with the addition of wording to the effect of “New safer routes to school could be determined which no longer require SCPs as long as it is demonstrated they are no longer required” under point 53.
11
Stoke Park Farm Consultation Response
Attachments:
- Document Stoke Park Farm BiFOHH Cabinet 28 Jun 2023
- Document Appendix 1 2023 28 Jun 2023
- Document Appendix 1 App A - SPF Proposal 28 Jun 2023
- Document Appendix 1 App B - Cabinet Report 28 Jun 2023
- Document Appendix 1 App C - Survey Data 28 Jun 2023
- Document Appendix 1 App D - Local Area Response 28 Jun 2023
- Document Appendix 1 App E - FO&HH Minutes 28 Jun 2023
- Document Appendix 1 App F - ADD 28 Jun 2023
- Document Appendix 1 App G - Friends of Wildern 28 Jun 2023
- Document Appendix 1 App H - Eastleigh Ramblers 28 Jun 2023
- Document Appendix 1 App I - Meeting 09022023 28 Jun 2023
- Document Appendix 1 App J - Meeting 15022023 28 Jun 2023
- Document Appendix 2 28 Jun 2023
- Document Appendix 3 28 Jun 2023
- Document Appendix 4 28 Jun 2023
Minutes
Issue
The Council purchased Stoke Park Farm in Bishopstoke as part of its Nutrient mitigation strategy. This strategy relies on cessation of high levels of applied nutrients associated with former land use and creates opportunity to introduce new land uses that are complimentary to nutrient reduction. With this in mind the Council has engaged with the local community and other stakeholders via a questionnaire and public meetings to gather feedback and comments on future uses for the site. (Paper 11)
Consideration
The emphasis of the feedback was for additional amenities and greater public access with a focus on not displacing or disturbing wildlife. There is a desire for a land management strategy that promotes, protects, restores and enhances the natural environment. This includes the creation of a SANG on the site for which approval is sought subject to Local Area Committee feedback. There is also the opportunity to enhance an area of the land as a habitat creation project to benefit great-crested newts and other species working with the Newt Conservation Partnership.
RESOLVED –
That Cabinet asked the Bishopstoke, Fair Oak and Horton Heath Local Area Committee to consider the Stoke Park Farm consultation response and make recommendations to Cabinet as appropriate before further decisions are taken.
The Council purchased Stoke Park Farm in Bishopstoke as part of its Nutrient mitigation strategy. This strategy relies on cessation of high levels of applied nutrients associated with former land use and creates opportunity to introduce new land uses that are complimentary to nutrient reduction. With this in mind the Council has engaged with the local community and other stakeholders via a questionnaire and public meetings to gather feedback and comments on future uses for the site. (Paper 11)
Consideration
The emphasis of the feedback was for additional amenities and greater public access with a focus on not displacing or disturbing wildlife. There is a desire for a land management strategy that promotes, protects, restores and enhances the natural environment. This includes the creation of a SANG on the site for which approval is sought subject to Local Area Committee feedback. There is also the opportunity to enhance an area of the land as a habitat creation project to benefit great-crested newts and other species working with the Newt Conservation Partnership.
RESOLVED –
That Cabinet asked the Bishopstoke, Fair Oak and Horton Heath Local Area Committee to consider the Stoke Park Farm consultation response and make recommendations to Cabinet as appropriate before further decisions are taken.
12
Exempt Business
To consider passing a resolution under Section 100A(4) of the Local Government Act 1972 in respect of the following item(s) of business on the grounds that it is/they are likely to involve the disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act.
The Schedule 12A categories have been amended and are now subject to the public interest test, in accordance with the Freedom of Information Act 2000. This came into effect on 1st March 2006.
It is considered that the following items are exempt from disclosure and that the public interest in not disclosing the information outweighs the public interest in disclosing the information.
The Schedule 12A categories have been amended and are now subject to the public interest test, in accordance with the Freedom of Information Act 2000. This came into effect on 1st March 2006.
It is considered that the following items are exempt from disclosure and that the public interest in not disclosing the information outweighs the public interest in disclosing the information.
Minutes
RESOLVED -
(1) That, in pursuance of Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they are likely to involve the disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act; and
(2) That, in pursuance of the public interest test, the public interest in disclosing the information contained in the following item of business was outweighed by the public interest in maintaining the exemption.
(1) That, in pursuance of Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they are likely to involve the disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12A of the Act; and
(2) That, in pursuance of the public interest test, the public interest in disclosing the information contained in the following item of business was outweighed by the public interest in maintaining the exemption.
13
Property Transaction
Attachments:
- Document Wessex House EXEMPT 28 Jun 2023
14
Property Transaction
Attachments:
- Document Queen's View Report 28 Jun 2023
- Document Queens View App 1 28 Jun 2023
- Document Queens View App 2 28 Jun 2023
- Document Queens View App 3 28 Jun 2023
- Document Queens View App 4 28 Jun 2023
- Document Queens View App 5a 28 Jun 2023
- Document Queens View App 5b 28 Jun 2023
- Document Queens View App 5c 28 Jun 2023
- Document Queens View App 6 28 Jun 2023
- Document Queen's View App 7 28 Jun 2023
15
Property Transaction
Attachments:
- Document Providence Hill Report 28 Jun 2023
- Document Providence Hill App 1 28 Jun 2023
- Document Providence Hill App 2 28 Jun 2023
- Document Providence Hill App 3 28 Jun 2023
Join the Discussion
You need to be signed in to comment.
Sign in