Basingstoke & Dean Borough Council
Councillors:
54
Wards:
18
Committees:
22
Meetings (2025):
71
Meetings (2024):
72
Meeting
Resources Committee - Basingstoke & Dean
Meeting Times
Scheduled Time
Start:
Tuesday, 22nd July 2025
6:30 PM
Tuesday, 22nd July 2025
6:30 PM
End:
Tuesday, 22nd July 2025
9:30 PM
Tuesday, 22nd July 2025
9:30 PM
Meeting Status
Status:
Confirmed
Confirmed
Date:
22 Jul 2025
22 Jul 2025
Location:
Committee Rooms 1 & 2 - Deanes
Committee Rooms 1 & 2 - Deanes
Meeting Attendees
Committee Member
Chair of the Licensing Committee
Reserve
Chair of the Audit and Accounts Committee
Reserve
Chair of Development Control Committee
Reserve
Leader of the Conservative Group
Committee Member
Vice-Chair of the Resources Committee
Reserve
Vice Chair of the Environment and Infrastructure Committee
Reserve
Deputy Mayor and Chair of the Resident Services Committee
Secretary
Ellie Cole
Expected
Chair
Chair of the Resources Committee
Committee Member
Committee Member
Leader
Agenda
1
Apologies for absence and substitutions
Minutes
Councillor Carr was replaced by Councillor Minas-Bound.
Apologies were received from Councillor Jenkin.
Apologies were received from Councillor Jenkin.
2
Declarations of interest
Minutes
There were no declarations of interests.
3
Minutes of the meeting held on 25 March 2025
The Chair will move that the minutes of the meeting be signed as a correct record. The only part of the minutes that can be discussed is their accuracy.
Attachments:
- Document Minutes of the meeting held on 25 March 2025 10 Jul 2025
Minutes
The minutes of the meeting held on 25 March 2025 were confirmed as a correct record and signed by the Chair.
4
Appointment of Vice-Chair
To appoint a Vice-Chair to the Resources Committee for the 2025/26 municipal year.
Minutes
Councillor J Jones was appointed as the Vice-Chair of the Resources Committee for the 2025/2026 municipal year.
5
2024/2025 – Quarter 4 Key Performance Indicator Review
Contact Officer: Kerry De Rosa
The purpose of the report is to provide the status of the 2024/25 key
indicators as at the end of Quarter 4. The scorecard showing the data and commentary relating to each indicator Q4 position is presented in Appendix 1.
The purpose of the report is to provide the status of the 2024/25 key
indicators as at the end of Quarter 4. The scorecard showing the data and commentary relating to each indicator Q4 position is presented in Appendix 1.
Attachments:
- Document Report 10 Jul 2025
- Document Appendix 1 10 Jul 2025
Minutes
The Leader introduced the report which provided the Committee with the status of the 2024/25 key indicators as at the end of Quarter 4.
The Committee were advised the relevant Heads of Service were in attendance in order to allow Councillors the opportunity to discuss performance with them whilst focusing on unmet targets.
The Committee discussed the report and made the following comments:
KPI 1.05 - Percentage of residents feeling safe outside in their local area after dark (biennial survey
Expressed concern in relation to the Buckskin and South Ham Regeneration and empty homes as residents were feeling less safe as there were less people around.
The Head of Environment and Community Services advised the Committee that work could be carried out to see if there were specific areas where the perception of safety was lower. However, it was also felt that the measure was a temperature check on the perception at the current time which could be based on any number of external factors.
Suggested that a comparison to previous results be included in future reports for all relevant KPI’s.
KPI 1.06 - Year-on-year reduction (%) in anti-social behaviour (ASB)
Felt that the KPI should have been marked as “Red” rather than “Amber” but acknowledged that the parameters for the RAG status were set prior to the start of the year.
The Head of Environment and Community Services agreed to provide a written response on national and local trends.
The Head of Environment and Community Services agreed to provide a written response on the breakdown of the types of antisocial behaviour most prevalent in the area.
The Director of Customers, Digital and Improvement agreed to share the parameters for the RAG statuses after the meeting.
KPI 2.19 - Resident satisfaction with parks and open spaces (biennial survey)
Acknowledged that any complaints that were received by the Council were regularly reviewed for any themes.
KPI 2.10 - Household waste recycling rate
Questioned how the proposed changes in October would impact the recycling rate.
KPI 3.04 - Implementation of the new council website
Raised issues with contacting the Council via the telephone. The Director of Customers, Digital and Improvement advised members to contact her if they had experienced issues.
KPI 3.29 - Total average workdays lost due to sickness absence (quarter by quarter)
Felt that the target was unrealistic when compared with the national averages.
KPI 3.33 - (%) within the statutory timelines
Stated that the KPI should clearly explain that even though the KPI was marked amber the percentage was still well above the national average.
Questioned whether there was a reason as to why the target had been slightly missed. The Planning and Development Manager responded that the reduction had been due to resource issues only.
Requested that the KPIs clearly state where the target was higher than the statutory minimum.
KPI 1.07 - No use of B&B for 16/17-year-olds
Sought clarification on the conclusion and whether individuals were added to the housing list or provided with accommodation. It was agreed to provide a written response.
KPI 2.17 - To achieve a net increase in the number of trees planted on council owned land
Sought clarification on how many trees survive. It was agreed to provide a written response.
RESOLVED: The Committee recommends to Cabinet that:
Work is undertaken to develop the suite of KPI’s so that, where appropriate, they include a cost benefit analysis whilst balancing the need for both quantitative and qualitative data, taking into consideration the impact on Officer workload and how the information can be reported back to the Committee.
They provide the relevant Overview and Scrutiny Committee with the opportunity to provide feedback on how KPI 3.36 – “Total number of homes delivered per annum could be shaped following any Committee discussions on the Authority Monitoring Report (AMR).
The Committee were advised the relevant Heads of Service were in attendance in order to allow Councillors the opportunity to discuss performance with them whilst focusing on unmet targets.
The Committee discussed the report and made the following comments:
KPI 1.05 - Percentage of residents feeling safe outside in their local area after dark (biennial survey
Expressed concern in relation to the Buckskin and South Ham Regeneration and empty homes as residents were feeling less safe as there were less people around.
The Head of Environment and Community Services advised the Committee that work could be carried out to see if there were specific areas where the perception of safety was lower. However, it was also felt that the measure was a temperature check on the perception at the current time which could be based on any number of external factors.
Suggested that a comparison to previous results be included in future reports for all relevant KPI’s.
KPI 1.06 - Year-on-year reduction (%) in anti-social behaviour (ASB)
Felt that the KPI should have been marked as “Red” rather than “Amber” but acknowledged that the parameters for the RAG status were set prior to the start of the year.
The Head of Environment and Community Services agreed to provide a written response on national and local trends.
The Head of Environment and Community Services agreed to provide a written response on the breakdown of the types of antisocial behaviour most prevalent in the area.
The Director of Customers, Digital and Improvement agreed to share the parameters for the RAG statuses after the meeting.
KPI 2.19 - Resident satisfaction with parks and open spaces (biennial survey)
Acknowledged that any complaints that were received by the Council were regularly reviewed for any themes.
KPI 2.10 - Household waste recycling rate
Questioned how the proposed changes in October would impact the recycling rate.
KPI 3.04 - Implementation of the new council website
Raised issues with contacting the Council via the telephone. The Director of Customers, Digital and Improvement advised members to contact her if they had experienced issues.
KPI 3.29 - Total average workdays lost due to sickness absence (quarter by quarter)
Felt that the target was unrealistic when compared with the national averages.
KPI 3.33 - (%) within the statutory timelines
Stated that the KPI should clearly explain that even though the KPI was marked amber the percentage was still well above the national average.
Questioned whether there was a reason as to why the target had been slightly missed. The Planning and Development Manager responded that the reduction had been due to resource issues only.
Requested that the KPIs clearly state where the target was higher than the statutory minimum.
KPI 1.07 - No use of B&B for 16/17-year-olds
Sought clarification on the conclusion and whether individuals were added to the housing list or provided with accommodation. It was agreed to provide a written response.
KPI 2.17 - To achieve a net increase in the number of trees planted on council owned land
Sought clarification on how many trees survive. It was agreed to provide a written response.
RESOLVED: The Committee recommends to Cabinet that:
Work is undertaken to develop the suite of KPI’s so that, where appropriate, they include a cost benefit analysis whilst balancing the need for both quantitative and qualitative data, taking into consideration the impact on Officer workload and how the information can be reported back to the Committee.
They provide the relevant Overview and Scrutiny Committee with the opportunity to provide feedback on how KPI 3.36 – “Total number of homes delivered per annum could be shaped following any Committee discussions on the Authority Monitoring Report (AMR).
6
Review of work programme
The Committee is asked to note and review its Work Programme and to receive updates from the Lead Members of Task and Finish Groups.
Attachments:
- Document Overview and Scrutiny Work Programme May v2 10 Jul 2025
Minutes
The Democratic Services Officer introduced the work programme and gave a brief overview of the items that would be included on the agenda for the upcoming meetings.
The Chair advise the Committee that a review of the council’s equality, diversity, and inclusion (EDI) policies and practices would be considered at the November meeting.
The Chair encouraged the Committee to submit topic suggestion forms for future agenda item topics.
The Chair advise the Committee that a review of the council’s equality, diversity, and inclusion (EDI) policies and practices would be considered at the November meeting.
The Chair encouraged the Committee to submit topic suggestion forms for future agenda item topics.
Previous Meetings
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