Basingstoke & Dean Borough Council
Councillors:
54
Wards:
18
Committees:
22
Meetings (2025):
67
Meetings (2024):
72
Meeting
Resources Committee - Basingstoke & Dean
Meeting Times
Scheduled Time
Start:
Tuesday, 25th March 2025
6:30 PM
Tuesday, 25th March 2025
6:30 PM
End:
Tuesday, 25th March 2025
10:30 PM
Tuesday, 25th March 2025
10:30 PM
Meeting Status
Status:
Confirmed
Confirmed
Date:
25 Mar 2025
25 Mar 2025
Location:
Committee Rooms 1 & 2 - Deanes
Committee Rooms 1 & 2 - Deanes
Meeting Attendees
Secretary
Ellie Cole
Expected
Chair
Chair of the Resources Committee
Committee Member
Committee Member
Chair of the Licensing Committee
Reserve
Chair of the Audit and Accounts Committee
Reserve
Vice-Chair of Human Resources Committee
Reserve
Chair of the Development Control Committee
Reserve
Leader of the Conservative Group
Reserve
Mayor
Reserve
Deputy Mayor and Chair of the Resident Services Committee
Agenda
1
Apologies for absence and substitutions
Minutes
There were no apologies for absence or substitutions.
2
Declarations of interest
Minutes
There were no declarations of interest.
3
Minutes of the meeting held on 21 January 2025
The Chair will move that the minutes of the meeting be signed as a correct record. The only part of the minutes that can be discussed is their accuracy.
Attachments:
- Document Minutes of the meeting held on 21 January 2025 17 Mar 2025
Minutes
The minutes of the meeting held on 21 January 2025 were confirmed as a correct record and signed by the Chair.
4
Future Economy Framework
Contact Officer: Daniel Garnier
The report sets out the foundations for economic development activities in the borough for 2025 to 2030 to help guide decisions and interventions to promote inclusive and sustainable growth.
The report sets out the foundations for economic development activities in the borough for 2025 to 2030 to help guide decisions and interventions to promote inclusive and sustainable growth.
Attachments:
- Document Report 17 Mar 2025
- Document Appendix 1 17 Mar 2025
- Document Appendix 2 17 Mar 2025
- Document Appendix 3 17 Mar 2025
Minutes
The Leader introduced the report which set out the foundations for economic development activities in the borough for 2025 to 2030 to help guide decisions and interventions to promote inclusive and sustainable growth.
The Committee discussed the report and made the following comments:
Sought clarification on the planned work to assist and help small businesses to scale up.
Suggested that Officers should promote the business success of the borough to residents.
Sought clarification on the grant scheme.
Requested a broad range of training for young people such as encouraging volunteering.
Would like to see stronger wording on the removing barriers to working section.
Suggested reviewing the Smart growth areas priority areas to be able to help encourage relevant businesses to move to the Borough.
Resolved: The Committee provides its views.
The Committee discussed the report and made the following comments:
Sought clarification on the planned work to assist and help small businesses to scale up.
Suggested that Officers should promote the business success of the borough to residents.
Sought clarification on the grant scheme.
Requested a broad range of training for young people such as encouraging volunteering.
Would like to see stronger wording on the removing barriers to working section.
Suggested reviewing the Smart growth areas priority areas to be able to help encourage relevant businesses to move to the Borough.
Resolved: The Committee provides its views.
5
2024/25 – Quarter 3 - Performance Indicator Review
Contact Officer: Amber Sedki-Farag
The purpose of this report is to provide the status of the 2024/25 key indicators as at the end of Quarter 3.
The purpose of this report is to provide the status of the 2024/25 key indicators as at the end of Quarter 3.
Attachments:
- Document Report 17 Mar 2025
- Document Appendix 1 17 Mar 2025
Minutes
The Leader introduced the report which provided the Committee with the status of the 2024/25 key indicators as at the end of Quarter 3.
The Committee discussed the report and made the following comments:
KPI – 1.05 and 2.19
In response to questions around CCTV in Council owned carparks. The Head of Environment and Community Services agreed to provide a written response to confirm which car parks were covered by CCTV.
Suggested the use of mobile pop-up CCTV units to discourage crimes in particular problem areas.
Questioned whether there was any trend data to identify why customer satisfaction had decreased.
Commended the work of the grounds maintenance team.
KPI – 2.10
Expressed the importance of increasing the recycling rate and ensuring the KPI was a stretching target.
KPI – 3.06
Questioned whether residents were able to distinguish between the councils in the two-tier system.
KPI – 3.22 and 3.23
Requested information on the trend data for unpaid Council tax and business rates.
KPI – 3.29
Sought clarification on the breakdown of the main reasons for sickness absence.
It was commented that some of the KPI measurements did not have a timetable attached to them.
Resolved: The Committee provides its comments to the Leader.
The Committee discussed the report and made the following comments:
KPI – 1.05 and 2.19
In response to questions around CCTV in Council owned carparks. The Head of Environment and Community Services agreed to provide a written response to confirm which car parks were covered by CCTV.
Suggested the use of mobile pop-up CCTV units to discourage crimes in particular problem areas.
Questioned whether there was any trend data to identify why customer satisfaction had decreased.
Commended the work of the grounds maintenance team.
KPI – 2.10
Expressed the importance of increasing the recycling rate and ensuring the KPI was a stretching target.
KPI – 3.06
Questioned whether residents were able to distinguish between the councils in the two-tier system.
KPI – 3.22 and 3.23
Requested information on the trend data for unpaid Council tax and business rates.
KPI – 3.29
Sought clarification on the breakdown of the main reasons for sickness absence.
It was commented that some of the KPI measurements did not have a timetable attached to them.
Resolved: The Committee provides its comments to the Leader.
6
Proposed amendments to Key Performance Indicators 2025/2026
Contact Officer: Katy Sallis
This report contains recommendations to develop and amend KPIs to ensure the indicators report against the correct metric and are performance focused.
This report contains recommendations to develop and amend KPIs to ensure the indicators report against the correct metric and are performance focused.
Attachments:
- Document Report 17 Mar 2025
Minutes
The Leader introduced the report which contained recommendations to develop and amend KPIs to ensure the indicators report against the correct metric and are performance focused.
4.2.1 Climate Change and Sustainability
Annual reduction (%) in council operational emissions as per Climate Change Strategy - Expressed disappointment that the KPI proposal suggested that the Council would not meet the 2025 deadline.
Increase in the proportion of low carbon vehicles operated by the council - Suggested a wording change from “percentage change” to “percentage of Council vehicles to be electric”.
Number of Surveys undertaken (includes all forms of survey available) -The Leader agreed to provide a written response in relation to the proposal to amend the KPI for advice given by the Green Team but not the survey KPI.
4.2.4 Customer, Digital and Improvement
Partner satisfaction with working with the Council (bi-annual survey) - Members felt that a benchmark was needed even though it may be difficult to measure and suggested that Officers consider other ways to measure it.
Requested that Parish Councils and Community Associations be included in satisfaction surveys.
4.2.6 Financial Services
Collection rates (% of annual amounts due) – Council Tax - Some Members were happy to reduce the KPI for Council tax collection whilst other members wanted to keep the target the same.
4.2.7 Housing and Social Inclusion
Low-Cost Home Ownership information events - Suggested that Officers measure customer satisfaction, outcome data and attendance numbers.
4.2.10 Human Resources
Total average workdays lost due to sickness absence (quarter by quarter) - Some members did not support the proposal to reduce the target, whilst some members acknowledged that external factors were impacting on sickness rates.
Questioned the difference between the sickness absence rate in the private sector compared to the public sector.
4.2.11 Major Projects
Expressed concern over the possibility of not receiving project updates for 6 months.
Request for a blended KPI with an opportunity to update and reset throughout the year.
Resolved: The committee provides its comments for consideration by Cabinet.
4.2.1 Climate Change and Sustainability
Annual reduction (%) in council operational emissions as per Climate Change Strategy - Expressed disappointment that the KPI proposal suggested that the Council would not meet the 2025 deadline.
Increase in the proportion of low carbon vehicles operated by the council - Suggested a wording change from “percentage change” to “percentage of Council vehicles to be electric”.
Number of Surveys undertaken (includes all forms of survey available) -The Leader agreed to provide a written response in relation to the proposal to amend the KPI for advice given by the Green Team but not the survey KPI.
4.2.4 Customer, Digital and Improvement
Partner satisfaction with working with the Council (bi-annual survey) - Members felt that a benchmark was needed even though it may be difficult to measure and suggested that Officers consider other ways to measure it.
Requested that Parish Councils and Community Associations be included in satisfaction surveys.
4.2.6 Financial Services
Collection rates (% of annual amounts due) – Council Tax - Some Members were happy to reduce the KPI for Council tax collection whilst other members wanted to keep the target the same.
4.2.7 Housing and Social Inclusion
Low-Cost Home Ownership information events - Suggested that Officers measure customer satisfaction, outcome data and attendance numbers.
4.2.10 Human Resources
Total average workdays lost due to sickness absence (quarter by quarter) - Some members did not support the proposal to reduce the target, whilst some members acknowledged that external factors were impacting on sickness rates.
Questioned the difference between the sickness absence rate in the private sector compared to the public sector.
4.2.11 Major Projects
Expressed concern over the possibility of not receiving project updates for 6 months.
Request for a blended KPI with an opportunity to update and reset throughout the year.
Resolved: The committee provides its comments for consideration by Cabinet.
7
Recommendation Tracker
The Committee are presented with the recommendation tracker for Resources which includes any recommendations or actions requested by the Committee for the 2024/25 municipal year for noting.
Attachments:
- Document Current Recommendation Tracker RS Resources E&I AA Cabinet 2024 17 Mar 2025
Minutes
The Committee notes the recommendation tracker.
8
Review of work programme
The Committee is asked to note and review its Work Programme and to receive updates from the Lead Members of Task and Finish Groups.
Attachments:
- Document Overview and Scrutiny Work Programme May v2 17 Mar 2025
- Document Izett - Equality and Diversity 17 Mar 2025
Minutes
The Chair introduced the work programme and gave a brief overview of the items that would be included on the agenda for the upcoming meetings.
The Committee supported a review of the council’s equality, diversity, and inclusion (EDI) policies and practices and suggested that it be considered at the June meeting.
It was also suggested that the Armed Forces Covenant be reviewed at the June meeting.
The Committee supported a review of the council’s equality, diversity, and inclusion (EDI) policies and practices and suggested that it be considered at the June meeting.
It was also suggested that the Armed Forces Covenant be reviewed at the June meeting.
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