Basingstoke & Dean Borough Council
Councillors:
54
Wards:
18
Committees:
22
Meetings (2025):
67
Meetings (2024):
72
Meeting
Cabinet - Basingstoke & Dean
Meeting Times
Scheduled Time
Start:
Tuesday, 16th July 2024
6:30 PM
Tuesday, 16th July 2024
6:30 PM
End:
Tuesday, 16th July 2024
8:00 PM
Tuesday, 16th July 2024
8:00 PM
Meeting Status
Status:
Confirmed
Confirmed
Date:
16 Jul 2024
16 Jul 2024
Location:
Committee Rooms 1 & 2 - Deanes
Committee Rooms 1 & 2 - Deanes
Webcast:
Available
Available
Meeting Attendees
Chair
Leader
Committee Member
Cabinet Member for Major Projects and Regeneration
Committee Member
Co-Leader and Cabinet Member for Finance and Property
Committee Member
Cabinet Member for Residents’ Services and Housing
Committee Member
Cabinet Member for Strategic Planning and Infrastructure
Committee Member
Cabinet Member for Communities, Partnerships and Inclusion
Committee Member
Cabinet Member for Sports, Leisure and Culture
Committee Member
Cabinet Member for Climate and Ecological Emergency
Guest
Chair of the Development Control Committee
Agenda
1
Apologies for absence
Minutes
There were no apologies for absence.
2
Declarations of interest
Minutes
There were no declarations of interest.
3
Urgent matters
To consider any items of business, other than those shown on this agenda and which, by reason of special circumstances to be stated at the meeting, in the opinion of the Chairman, should be considered at the meeting as a matter of urgency.
Minutes
The Cabinet Member for Major Projects and Regeneration announced a programme of improvements and investment aimed at improving the look and feel of the Top of the Town.
A listening event had been held with local businesses and partners to explore issues and solutions to improve the area. Several actions including the cleaning of pavements and street furniture and sticker removal from bins had been carried out with a series of further enhancements to the area planned. This included plans to improve the environment by repainting safety railings, maintenance of green spaces and planters, and exploring options for decorative lighting.
To support a thriving café culture in the Top of the Town, the council was making it easier for businesses to have outdoor seating areas by reducing the level of public liability insurance required and would work with venues to encourage more live music in the area.
A new grant scheme was also being launched to encourage business owners to improve and maintain their shop fronts and to support fit outs for new businesses in the Top of the Town.
By investing in the environment of the area, the council was showing a commitment to supporting businesses and to make sure the Top of the Town was a welcoming place for residents and visitors to spend time and enjoy the heritage of the area.
A listening event had been held with local businesses and partners to explore issues and solutions to improve the area. Several actions including the cleaning of pavements and street furniture and sticker removal from bins had been carried out with a series of further enhancements to the area planned. This included plans to improve the environment by repainting safety railings, maintenance of green spaces and planters, and exploring options for decorative lighting.
To support a thriving café culture in the Top of the Town, the council was making it easier for businesses to have outdoor seating areas by reducing the level of public liability insurance required and would work with venues to encourage more live music in the area.
A new grant scheme was also being launched to encourage business owners to improve and maintain their shop fronts and to support fit outs for new businesses in the Top of the Town.
By investing in the environment of the area, the council was showing a commitment to supporting businesses and to make sure the Top of the Town was a welcoming place for residents and visitors to spend time and enjoy the heritage of the area.
4
Minutes of the meeting held on 5 March 2024
The Chair will move that the minutes of the meeting be signed as a correct record. The only part of the minutes that can be discussed is their accuracy.
Attachments:
- Document Printed minutes 05032024 1830 Cabinet 08 Jul 2024
Minutes
The minutes of the meeting held on 5 March 2024 were confirmed as an accurate record and signed by the Chair.
5
Motion referred from Council - Transfer of Ownership and Maintenance of Basingstoke Children's Cemetery
The following motion was referred at the council meeting held on 21 March 2024:
Council request that Cabinet:
start the process of accepting the transfer of ownership and maintenance of the closed children's cemetery from the NHS and North Hampshire and Basingstoke Hospital; and
undertake all necessary steps to facilitate a smooth and efficient transfer process, including but not limited to coordinating with relevant stakeholders, assessing logistical and administrative requirements, and ensuring the proper allocation of resources for the ongoing care and preservation of the cemetery; and
asks representatives of the council to engage in open dialogue with community stakeholders, including residents, local organisations, and advocacy groups, to gather input and feedback regarding the transfer of ownership and maintenance of the cemetery; and
upon acceptance of the transfer, commits the council to upholding the highest standards of care and respect for the children's cemetery, honouring the memory of those interred therein, and preserving its significance as a place of remembrance and reflection for generations to come.
Council request that Cabinet:
start the process of accepting the transfer of ownership and maintenance of the closed children's cemetery from the NHS and North Hampshire and Basingstoke Hospital; and
undertake all necessary steps to facilitate a smooth and efficient transfer process, including but not limited to coordinating with relevant stakeholders, assessing logistical and administrative requirements, and ensuring the proper allocation of resources for the ongoing care and preservation of the cemetery; and
asks representatives of the council to engage in open dialogue with community stakeholders, including residents, local organisations, and advocacy groups, to gather input and feedback regarding the transfer of ownership and maintenance of the cemetery; and
upon acceptance of the transfer, commits the council to upholding the highest standards of care and respect for the children's cemetery, honouring the memory of those interred therein, and preserving its significance as a place of remembrance and reflection for generations to come.
Minutes
Cabinet considered the following motion referred from Council:
Council request that Cabinet:
· start the process of accepting the transfer of ownership and maintenance of the closed children's cemetery from the NHS and North Hampshire and Basingstoke Hospital; and
· undertake all necessary steps to facilitate a smooth and efficient transfer process, including but not limited to coordinating with relevant stakeholders, assessing logistical and administrative requirements, and ensuring the proper allocation of resources for the ongoing care and preservation of the cemetery; and
· asks representatives of the council to engage in open dialogue with community stakeholders, including residents, local organisations, and advocacy groups, to gather input and feedback regarding the transfer of ownership and maintenance of the cemetery; and
· upon acceptance of the transfer, commits the council to upholding the highest standards of care and respect for the children's cemetery, honouring the memory of those interred therein, and preserving its significance as a place of remembrance and reflection for generations to come.
The Cabinet Member for Residents’ Services and Housing responding to the motion stated there was overwhelming agreement at Council that the cemetery should be kept well maintained and looked after.
She added that the council would look at whether it would be possible and helpful for the council to take over the care of the site from the Hampshire Hospitals NHS Foundation Trust and whether the council could achieve what the families and friends who visit there want, rather than giving false hope.
Since the motion was passed officers had been liaising with the Hampshire Hospitals NHS Foundation Trust to understand the current situation. Officers would continue with investigations to ensure that all the relevant information could be gathered and presented in a report to a future Cabinet meeting to inform a decision on the best way forward.
Council request that Cabinet:
· start the process of accepting the transfer of ownership and maintenance of the closed children's cemetery from the NHS and North Hampshire and Basingstoke Hospital; and
· undertake all necessary steps to facilitate a smooth and efficient transfer process, including but not limited to coordinating with relevant stakeholders, assessing logistical and administrative requirements, and ensuring the proper allocation of resources for the ongoing care and preservation of the cemetery; and
· asks representatives of the council to engage in open dialogue with community stakeholders, including residents, local organisations, and advocacy groups, to gather input and feedback regarding the transfer of ownership and maintenance of the cemetery; and
· upon acceptance of the transfer, commits the council to upholding the highest standards of care and respect for the children's cemetery, honouring the memory of those interred therein, and preserving its significance as a place of remembrance and reflection for generations to come.
The Cabinet Member for Residents’ Services and Housing responding to the motion stated there was overwhelming agreement at Council that the cemetery should be kept well maintained and looked after.
She added that the council would look at whether it would be possible and helpful for the council to take over the care of the site from the Hampshire Hospitals NHS Foundation Trust and whether the council could achieve what the families and friends who visit there want, rather than giving false hope.
Since the motion was passed officers had been liaising with the Hampshire Hospitals NHS Foundation Trust to understand the current situation. Officers would continue with investigations to ensure that all the relevant information could be gathered and presented in a report to a future Cabinet meeting to inform a decision on the best way forward.
6
Biodiversity Net Gain Unit Creation
This report outlines the issues and opportunities in relation to Biodiversity Net Gain (BNG), District Level Licensing (DLL) and Countryside Stewardship (CS), in order that the council can proactively take action on its own land for
the benefit of nature.
Recommendation from the Cabinet Member for Climate and Ecological Emergency
the benefit of nature.
Recommendation from the Cabinet Member for Climate and Ecological Emergency
Attachments:
- Document Report 08 Jul 2024
Minutes
The Cabinet Member for Climate and Ecological Emergency presented a report which outlined issues and opportunities in relation to Biodiversity Net Gain (BNG), District Level Licensing (DLL) and Countryside Stewardship (CS) in order that the council could proactively take action on its own land for the benefit of nature. It further made various recommendations as to how best the council could maximise the opportunities that these provided.
Resolved: To
1) Approve consideration of the use of appropriate council owned land for:
· the creation of Biodiversity Net Gain units to be made available for market to developers, either private or for council associated developments, to enable fulfilment of the Biodiversity Gain Condition;
· The creation of ponds and associated terrestrial habitats to fulfil Great Crested Newt District Level Licensing requirements and access funding for those habitats via the Newt Conservation Partnership;
· Countryside Stewardship Agreement including a woodland management plan.
2) Authorise the undertaking of an internal review of existing council owned land to assess its capacity and suitability for the purposes of:
· the creation of Biodiversity Net Gain units to be made available for market to developers, either private or for council associated developments, to enable fulfilment of the Biodiversity Gain Condition;
· The creation of ponds and associated terrestrial habitats to fulfil Great Crested Newt District Level Licensing requirements and make those habitats available to market via the Newt Conservation Partnership;
· Countryside Stewardship Agreement including a woodland management plan.
3) Authorise the council to enter into s.106 agreements with third party landowners for BNG habitat banks and delegate authority:
· To the Head of Planning and Infrastructure, in consultation with the Cabinet Member for Strategic Planning and Infrastructure, to agree the details of any scheme to be secured by a legal agreement.
· To the Head of Law and Governance to enter into legal agreements, on behalf of the Council, relating to the management, monitoring and enforcement of BNG Habitat Bank schemes to enable units to be purchased by applicants to achieve biodiversity gain condition for planning applications.
Resolved: To
1) Approve consideration of the use of appropriate council owned land for:
· the creation of Biodiversity Net Gain units to be made available for market to developers, either private or for council associated developments, to enable fulfilment of the Biodiversity Gain Condition;
· The creation of ponds and associated terrestrial habitats to fulfil Great Crested Newt District Level Licensing requirements and access funding for those habitats via the Newt Conservation Partnership;
· Countryside Stewardship Agreement including a woodland management plan.
2) Authorise the undertaking of an internal review of existing council owned land to assess its capacity and suitability for the purposes of:
· the creation of Biodiversity Net Gain units to be made available for market to developers, either private or for council associated developments, to enable fulfilment of the Biodiversity Gain Condition;
· The creation of ponds and associated terrestrial habitats to fulfil Great Crested Newt District Level Licensing requirements and make those habitats available to market via the Newt Conservation Partnership;
· Countryside Stewardship Agreement including a woodland management plan.
3) Authorise the council to enter into s.106 agreements with third party landowners for BNG habitat banks and delegate authority:
· To the Head of Planning and Infrastructure, in consultation with the Cabinet Member for Strategic Planning and Infrastructure, to agree the details of any scheme to be secured by a legal agreement.
· To the Head of Law and Governance to enter into legal agreements, on behalf of the Council, relating to the management, monitoring and enforcement of BNG Habitat Bank schemes to enable units to be purchased by applicants to achieve biodiversity gain condition for planning applications.
7
Eastrop Park Improvements - Proposed Next Steps
The purpose of this report is to seek Cabinet’s approval to develop a scheme of potential improvements for Eastrop Park and to consider sources of external funding that can contribute towards the future capital costs in delivering the master plan.
Recommendation from the Cabinet Member for Climate and Ecological Emergency
Recommendation from the Cabinet Member for Climate and Ecological Emergency
Attachments:
- Document Report 08 Jul 2024
Minutes
The Cabinet Member for Climate and Ecological Emergency presented a report which sought approval to develop a scheme of potential improvements for Eastrop Park and to consider sources of external funding that could contribute towards future capital costs in delivering the master plan.
It was highlighted that Eastrop Park was recognised as a good quality park which had been awarded Green Flag status for several years. It made a notable contribution to biodiversity and the wider green infrastructure network and provided a range of facilities and features for both residents and visitors to the borough and contributed to wellbeing. Significant investment, however, would be required to enhance and protect habitats and upgrade or replace features to accommodate future needs.
Cabinet discussed the proposal and acknowledged the importance of the park. In recognition of the value of the park to residents, the removal of car parking charges and extended opening of the public toilets was highlighted. There was agreement that the fabric of the park was tired and in need of regeneration and investment in the buildings and equipment in the park which would require a significant amount of capital. It’s importance to the town centre was also acknowledged as it provided open space for many children who lived in built up areas without gardens or access to cars.
Resolved: To
1) Approve the development of a scheme of potential improvements for Eastrop Park and seek external funding to contribute towards the delivery of these.
2) Note that the development of this work will be funded through existing resources.
It was highlighted that Eastrop Park was recognised as a good quality park which had been awarded Green Flag status for several years. It made a notable contribution to biodiversity and the wider green infrastructure network and provided a range of facilities and features for both residents and visitors to the borough and contributed to wellbeing. Significant investment, however, would be required to enhance and protect habitats and upgrade or replace features to accommodate future needs.
Cabinet discussed the proposal and acknowledged the importance of the park. In recognition of the value of the park to residents, the removal of car parking charges and extended opening of the public toilets was highlighted. There was agreement that the fabric of the park was tired and in need of regeneration and investment in the buildings and equipment in the park which would require a significant amount of capital. It’s importance to the town centre was also acknowledged as it provided open space for many children who lived in built up areas without gardens or access to cars.
Resolved: To
1) Approve the development of a scheme of potential improvements for Eastrop Park and seek external funding to contribute towards the delivery of these.
2) Note that the development of this work will be funded through existing resources.
8
Housing Allocations Policy - minor amendment
This report recommends that Cabinet approve a minor amendment to the Council’s Housing Allocations policy (also known as its scheme of allocations) and create new delegated powers to the Director of Resident Services, in consultation with the Cabinet Member for Residents’ Services and Housing, in respect of future minor changes to the policy.
Recommendation from the Cabinet Member for Residents’ Services and Housing
Recommendation from the Cabinet Member for Residents’ Services and Housing
Attachments:
- Document Report 08 Jul 2024
Minutes
Cabinet considered a report which sought approval of a minor amendment to the council’s Housing Allocations policy which had arisen as a result of a recent Ombudsman decision regarding the council’s handling of a homelessness case.
The Cabinet Member for Residents’ Services and Housing stated that the amendment was consistent with the approach by other neighbouring districts in Hampshire and in line with the governments guidance and would ensure victims of domestic abuse were able to move into social housing from a refuge or other forms of temporary accommodation.
The council’s work relating to domestic abuse was highlighted such as White Ribbon accreditation and work to obtain Domestic Abuse Housing Alliance accreditation in November. Other areas of work regarding domestic abuse were highlighted which included a residents hub to provide a domestic abuse directory, a domestic abuse champions network within the workplace, a unique arrangement with Hampshire County Council to deliver bespoke resources and support to residents experiencing domestic abuse, specialist support advocates and an additional domestic abuse post located in the housing team.
Cabinet commended the officer team and Portfolio Holder for the important work that had been undertaken to help address domestic abuse issues.
Resolved: To
1) Approve amendment to the Council’s Housing Allocations Policy at Para 5.2: Deletion of text: To have a local connection to the borough of Basingstoke and Deane you will need to meet one of the following criteria:
· The applicant is a victim of domestic abuse and is at high risk. Supporting evidence from police, domestic abuse support services or other appropriate professionals may be required to assist in determining the applicant’s level of risk. Applicants meeting this criterion are not subject to the two years continuous residence qualification.
2) Delegate authority to the Director of Resident Services to make minor[i] changes to the policy where appropriate in consultation with the Cabinet member for Residents’ Services and Housing in order to:
· adhere promptly to new statutory provisions, or
· remedy any adverse regulatory outcomes (e.g LGO findings) without delay, or
· clarify (or address any ambiguity) regarding the operational delivery of the policy provisions within the policy should these arise.
Unless these would require or result in a major change in the policy
Any amended provisions will be published as recordable officer decisions, part of the annual review of the policy and reported to overview and scrutiny committee.
[i] Minor amendments to the policy are those which do not significantly change existing policy or procedures and/or affect a small number of applicants.
The Cabinet Member for Residents’ Services and Housing stated that the amendment was consistent with the approach by other neighbouring districts in Hampshire and in line with the governments guidance and would ensure victims of domestic abuse were able to move into social housing from a refuge or other forms of temporary accommodation.
The council’s work relating to domestic abuse was highlighted such as White Ribbon accreditation and work to obtain Domestic Abuse Housing Alliance accreditation in November. Other areas of work regarding domestic abuse were highlighted which included a residents hub to provide a domestic abuse directory, a domestic abuse champions network within the workplace, a unique arrangement with Hampshire County Council to deliver bespoke resources and support to residents experiencing domestic abuse, specialist support advocates and an additional domestic abuse post located in the housing team.
Cabinet commended the officer team and Portfolio Holder for the important work that had been undertaken to help address domestic abuse issues.
Resolved: To
1) Approve amendment to the Council’s Housing Allocations Policy at Para 5.2: Deletion of text: To have a local connection to the borough of Basingstoke and Deane you will need to meet one of the following criteria:
· The applicant is a victim of domestic abuse and is at high risk. Supporting evidence from police, domestic abuse support services or other appropriate professionals may be required to assist in determining the applicant’s level of risk. Applicants meeting this criterion are not subject to the two years continuous residence qualification.
2) Delegate authority to the Director of Resident Services to make minor[i] changes to the policy where appropriate in consultation with the Cabinet member for Residents’ Services and Housing in order to:
· adhere promptly to new statutory provisions, or
· remedy any adverse regulatory outcomes (e.g LGO findings) without delay, or
· clarify (or address any ambiguity) regarding the operational delivery of the policy provisions within the policy should these arise.
Unless these would require or result in a major change in the policy
Any amended provisions will be published as recordable officer decisions, part of the annual review of the policy and reported to overview and scrutiny committee.
[i] Minor amendments to the policy are those which do not significantly change existing policy or procedures and/or affect a small number of applicants.
9
Capital Programme Outturn for 2023/24
This report provides the final capital outturn for 2023/24 and includes explanations which have been discussed and agreed with budget managers, Heads of Service, Capital Programme Board, portfolio holders and accords with the Council’s Policy and Budget Framework and supports the development of an effective and efficient Council.
Recommendation from the Co-Leader and Cabinet Member for Finance and Property
Recommendation from the Co-Leader and Cabinet Member for Finance and Property
Attachments:
- Document Report 08 Jul 2024
Minutes
The Co-Leader and Cabinet Member for Finance and Property presented a report which set out the final capital outturn position for 2023/24. A significant variance of £7.7 million underspend was highlighted due to £1 million of delayed spend, £1 million of advanced spend where projects were progressed earlier than anticipated and £7.749 million in respect of Manydown land and infrastructure funding. The underspend related to the Local Authority Housing Fund, a scheme funded by government to support the resettlement of Ukrainian refugees, was highlighted as an example where local government could deliver schemes quickly and efficiently. The council had delivered its allocation of properties at a reduced cost with the saving being repaid to government. Additional funding for schemes in the capital programme were also highlighted which included several small schemes funded from S106 developers contributions, the replacement of council owned vehicles due to rising costs, the moving floor for Tadley swimming pool and energy improvements to Tadley Health and Fitness Facility.
Visiting speaker, Councillor McCormick referred to the rephased spend for the Manydown project and asked what confidence was there that the ongoing discussions to finalise the Manydown land drawdown and transfer would be completed during quarter two of 2024/25. He highlighted the acute shortage of housing in the borough, a long housing waiting list and the high cost of rents or having to move out of the area experienced by young people. He felt that the protracted delays in the project had an impact on the health provision aspect of the regeneration of Winklebury as well as other knock on effects such as infrastructure provision and particularly a new secondary school. He offered assistance to reach a conclusion and asked whether contact should be made with Government.
Cabinet responded to Councillor McCormick’s comments and agreed that the timescale to develop the land, under previous administrations, was unacceptable but the current administration were doing everything possible to progress the scheme and were resolved to executing the land draw down. Confirmation was given that the land deal and Heads of Terms had been agreed and the detail was being finalised which would result in 3,500 houses being built on North Manydown with 1,400 of those homes being affordable homes of which 70 per cent would be socially rented homes. Investment in the country park, open space, school, high street, shops and community centres on Manydown would positively impact investment in Winklebury such as the health centre, community centre and future regeneration of the area. The delivery of Manydown would make a positive difference to the borough.
Councillor McCormick requested assurance regarding health provision as the provision proposed for Winklebury was not adequate and felt this would be an opportunity to rectify shortages across the borough. He also requested assurance that Cabinet would support the building of a new secondary school.
The Leader responded that the Government should tackle the primary care funding shortage which would help the Integrated Care Commission (ICB) and three year funding for local government which would assist Hampshire County Council with funding issues so that a secondary school could be delivered. The land for a secondary school had been provided but it was HCC’s responsibility to deliver the school. With regard to the health facility, additional space had been provided as part of Vivid’s regeneration however the ICB needed to be able to provide sufficient funding to provide the facilities required.
Resolved: To recommend that Council
note:
1) That the actual capital spending in 2023/24 was £12.792M as shown in Table 3 of the report. This is £7.704M less than the latest agreed capital programme budget of £20.496M. The actual capital financing in 2023/24 is also shown in Table 3 of the report.
2) The 2023/24 significant outturn variations and explanations for them are shown in Appendix 1 and section 2 of the report.
3) The addition of £0.189M to the programme and rephasing since the last reported position in February 2024, under delegated powers, as shown in Table 4 and paragraphs 2.5 to 2.9 of the report.
4) The impact of scheme variances for 2023/24 on future years’ capital expenditure has been reported to the Capital Programme Board and has been included in the revised capital programme to 2027/28 aligned to Council Plan Priorities.
5) The revised capital programme for 2024/25 to 2027/28, adjusted for slippage and rephasing and net additions contained within section 3 of the report and detailed in Appendices 2 and 3 of the report.
6) That the capital programme remains fully funded from the council’s own resources up to 2027/28, based on the latest forecast of available resources.
Approve:
7) Additions to the capital programme of £0.763M shown in Appendix 2 of the report and as detailed in paragraphs 3.19 to 3.26 of the report as follows:
· AMP Works (various sites) - £0.012M in 2024/25 funded from S106 Developers’ Contributions;
· Open Space Improvements - £0.036M in 2024/25 funded from S106 Developers’ Contributions.
· Play Area Improvements - £0.031M in 2024/25 and £0.002M in 2025/26 funded from S106 Developers’ Contributions;
· Home Improvement Financial Assistance - £0.145M in 2024/25 funded from additional government grant;
· Rural England Prosperity Fund - £0.020M in 2024/25 funded from additional government grant;
· UK Shared Prosperity Fund - £0.070M in 2024/25 funded from additional government grant;
· (New capital scheme) Tadley Health and Fitness Facility – Energy Improvements - £0.098M funded from additional government grant;
· Digital Programme - £0.034M in 2024/25 funded from the Efficiency, Digital and Transformation Reserve;
· Electric Vehicle (EV) Charging Points - £0.033M in 2024/25 funded from the Climate Change Reserve;
· Tadley Health And Fitness Facility - £0.059M in 2024/25 funded from revenue reserves for capital purposes; and
· Replacement of Council Owned Vehicles - £0.211M in 2024/25 and £0.012M in 2025/26 funded from revenue reserves for capital purposes.
8) The other capital programme changes shown in Appendix 2 of the report including 2023/24 outturn and future years rephasing, savings and a scheme virement detailed in paragraph 3.29, relating to Electric Vehicle (EV) Charge Points and the Parking and Access scheme (£0.023M in 2024/25).
9) The revised capital programme for 2024/25 to 2027/28 as shown in Appendix 3 and the programme financing as shown in section 3 of the report.
Visiting speaker, Councillor McCormick referred to the rephased spend for the Manydown project and asked what confidence was there that the ongoing discussions to finalise the Manydown land drawdown and transfer would be completed during quarter two of 2024/25. He highlighted the acute shortage of housing in the borough, a long housing waiting list and the high cost of rents or having to move out of the area experienced by young people. He felt that the protracted delays in the project had an impact on the health provision aspect of the regeneration of Winklebury as well as other knock on effects such as infrastructure provision and particularly a new secondary school. He offered assistance to reach a conclusion and asked whether contact should be made with Government.
Cabinet responded to Councillor McCormick’s comments and agreed that the timescale to develop the land, under previous administrations, was unacceptable but the current administration were doing everything possible to progress the scheme and were resolved to executing the land draw down. Confirmation was given that the land deal and Heads of Terms had been agreed and the detail was being finalised which would result in 3,500 houses being built on North Manydown with 1,400 of those homes being affordable homes of which 70 per cent would be socially rented homes. Investment in the country park, open space, school, high street, shops and community centres on Manydown would positively impact investment in Winklebury such as the health centre, community centre and future regeneration of the area. The delivery of Manydown would make a positive difference to the borough.
Councillor McCormick requested assurance regarding health provision as the provision proposed for Winklebury was not adequate and felt this would be an opportunity to rectify shortages across the borough. He also requested assurance that Cabinet would support the building of a new secondary school.
The Leader responded that the Government should tackle the primary care funding shortage which would help the Integrated Care Commission (ICB) and three year funding for local government which would assist Hampshire County Council with funding issues so that a secondary school could be delivered. The land for a secondary school had been provided but it was HCC’s responsibility to deliver the school. With regard to the health facility, additional space had been provided as part of Vivid’s regeneration however the ICB needed to be able to provide sufficient funding to provide the facilities required.
Resolved: To recommend that Council
note:
1) That the actual capital spending in 2023/24 was £12.792M as shown in Table 3 of the report. This is £7.704M less than the latest agreed capital programme budget of £20.496M. The actual capital financing in 2023/24 is also shown in Table 3 of the report.
2) The 2023/24 significant outturn variations and explanations for them are shown in Appendix 1 and section 2 of the report.
3) The addition of £0.189M to the programme and rephasing since the last reported position in February 2024, under delegated powers, as shown in Table 4 and paragraphs 2.5 to 2.9 of the report.
4) The impact of scheme variances for 2023/24 on future years’ capital expenditure has been reported to the Capital Programme Board and has been included in the revised capital programme to 2027/28 aligned to Council Plan Priorities.
5) The revised capital programme for 2024/25 to 2027/28, adjusted for slippage and rephasing and net additions contained within section 3 of the report and detailed in Appendices 2 and 3 of the report.
6) That the capital programme remains fully funded from the council’s own resources up to 2027/28, based on the latest forecast of available resources.
Approve:
7) Additions to the capital programme of £0.763M shown in Appendix 2 of the report and as detailed in paragraphs 3.19 to 3.26 of the report as follows:
· AMP Works (various sites) - £0.012M in 2024/25 funded from S106 Developers’ Contributions;
· Open Space Improvements - £0.036M in 2024/25 funded from S106 Developers’ Contributions.
· Play Area Improvements - £0.031M in 2024/25 and £0.002M in 2025/26 funded from S106 Developers’ Contributions;
· Home Improvement Financial Assistance - £0.145M in 2024/25 funded from additional government grant;
· Rural England Prosperity Fund - £0.020M in 2024/25 funded from additional government grant;
· UK Shared Prosperity Fund - £0.070M in 2024/25 funded from additional government grant;
· (New capital scheme) Tadley Health and Fitness Facility – Energy Improvements - £0.098M funded from additional government grant;
· Digital Programme - £0.034M in 2024/25 funded from the Efficiency, Digital and Transformation Reserve;
· Electric Vehicle (EV) Charging Points - £0.033M in 2024/25 funded from the Climate Change Reserve;
· Tadley Health And Fitness Facility - £0.059M in 2024/25 funded from revenue reserves for capital purposes; and
· Replacement of Council Owned Vehicles - £0.211M in 2024/25 and £0.012M in 2025/26 funded from revenue reserves for capital purposes.
8) The other capital programme changes shown in Appendix 2 of the report including 2023/24 outturn and future years rephasing, savings and a scheme virement detailed in paragraph 3.29, relating to Electric Vehicle (EV) Charge Points and the Parking and Access scheme (£0.023M in 2024/25).
9) The revised capital programme for 2024/25 to 2027/28 as shown in Appendix 3 and the programme financing as shown in section 3 of the report.
10
Revenue Outturn Report 2023/24
This report sets out the outturn position for the council’s revenue budget for 2023/24.
Recommendation from the Co-Leader and Cabinet Member for Finance and Property
Recommendation from the Co-Leader and Cabinet Member for Finance and Property
Attachments:
- Document Report 08 Jul 2024
Minutes
Cabinet considered a report which presented the outturn position as at the 31 March 2024 for revenue expenditure and income against the approved budget. The Co-Leader and Cabinet Member for Finance and Property highlighted that the overall net expenditure surplus of £1.16 million was a result of £0.57 million delayed expenditure which would be transferred to the carry forward reserve for future spend and £0.59 million related to a mixture of additional income such as from car parking, earnings from interest rates and additional costs for goods and services due to increased inflation over a longer period than expected. It was highlighted that most of the saving was related to work to support a climate-focussed programme of studies on community centres across the borough. It was explained that the energy audits carried out had been met from existing property budgets.
Resolved: To note
1) The net revenue expenditure on services in 2023/24, before year end transfers to reserves, resulted in a favourable variance of £1.16M lower than the budget approved by Council in February 2023, as detailed in sections 2 and 7 of the report;
2) The year end contributions to reserves that have been proposed in line with financial policies, as detailed in section 3 of the report;
3) The achievement of planned savings and pressures for 2023/24 as detailed in section 8 of the report; and
4) That budget virements amounting to £0.20M were processed during quarter four, as summarised in section 9 of the report.
Recommend Council to approve:
5) The proposed transfer of the outturn surplus of £1.16M to earmarked revenue reserves as detailed in section 3 of the report:
· To the Budget Carry Forward Reserve £0.57M; and
· To the MTFS Risk Reserve £0.59M
Resolved: To note
1) The net revenue expenditure on services in 2023/24, before year end transfers to reserves, resulted in a favourable variance of £1.16M lower than the budget approved by Council in February 2023, as detailed in sections 2 and 7 of the report;
2) The year end contributions to reserves that have been proposed in line with financial policies, as detailed in section 3 of the report;
3) The achievement of planned savings and pressures for 2023/24 as detailed in section 8 of the report; and
4) That budget virements amounting to £0.20M were processed during quarter four, as summarised in section 9 of the report.
Recommend Council to approve:
5) The proposed transfer of the outturn surplus of £1.16M to earmarked revenue reserves as detailed in section 3 of the report:
· To the Budget Carry Forward Reserve £0.57M; and
· To the MTFS Risk Reserve £0.59M
11
Manydown North Governance
This report seeks to update one of the Board Member Representatives for the MGC LLP.
Recommendation from the Cabinet Member for Major Projects and Regeneration
Recommendation from the Cabinet Member for Major Projects and Regeneration
Attachments:
- Document Report 08 Jul 2024
Minutes
Cabinet considered a report which sought to appoint a Member Board Representative for the Manydown Garden Communities LLP due to the previous representative no longer being an employee of the council and the post being obsolete due to a management restructure.
Resolved: To approve the amendment to the Manydown Garden Communities LLP Board Member Representative as set out in paragraph 3 of the report:
The role of Executive Director of Corporate Services and Assets (S151 Officer) is with immediate effect replaced by the Director of Regeneration. This role will also attend the MDV LLP Board as a representative of MGC LLP.
Resolved: To approve the amendment to the Manydown Garden Communities LLP Board Member Representative as set out in paragraph 3 of the report:
The role of Executive Director of Corporate Services and Assets (S151 Officer) is with immediate effect replaced by the Director of Regeneration. This role will also attend the MDV LLP Board as a representative of MGC LLP.
Previous Meetings
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