Basingstoke & Dean Borough Council
Councillors:
54
Wards:
18
Committees:
22
Meetings (2025):
70
Meetings (2024):
72
Meeting
Scrutiny Committee - Basingstoke & Dean
Meeting Times
Scheduled Time
Start:
Tuesday, 18th July 2023
6:30 PM
Tuesday, 18th July 2023
6:30 PM
End:
Tuesday, 18th July 2023
9:30 PM
Tuesday, 18th July 2023
9:30 PM
Actual Time
Started:
Tuesday, 18th July 2023
6:30 PM
Tuesday, 18th July 2023
6:30 PM
Finished:
Tuesday, 18th July 2023
11:54 PM
Tuesday, 18th July 2023
11:54 PM
Meeting Status
Status:
Confirmed
Confirmed
Date:
18 Jul 2023
18 Jul 2023
Location:
Committee Rooms 1 & 2 - Deanes
Committee Rooms 1 & 2 - Deanes
Webcast:
Available
Available
Meeting Attendees
Committee Member
Chair of the Audit and Accounts Committee
Committee Member
Chair of Development Control Committee
Councillor Tony Durrant
Basingstoke & Deane Independent Group
Apologies, sent representative
View Profile
Committee Member
Chair of the Licensing Committee
Committee Member
Deputy Mayor and Chair of the Resident Services Committee
Reserve
Chair of the Investigating and Disciplinary and Standards Appeals Committee
Reserve
Chair of the Resources Committee
Reserve
Leader of the Conservative Group
Committee Member
Chair of the Human Resources Committee
Council Staff
Executive Director of Corporate Services and Assets
Sue Cuerden
Present, as expected
Reserve
Mayor
Councillor Colin Phillimore
Basingstoke & Deane Independent Group
Present, as substitute
View ProfileAgenda
1
Apologies for absence and substitutions
Minutes
Councillor Miller was replaced by Councillor Vaux.
Councillor Durrant was replaced by Councillor Phillimore.
Apologies were received from Councillor Carr.
The Vice-Chair Councillor Tustain chaired the meeting in the absence of the Chair Councillor Miller.
Councillor Durrant was replaced by Councillor Phillimore.
Apologies were received from Councillor Carr.
The Vice-Chair Councillor Tustain chaired the meeting in the absence of the Chair Councillor Miller.
2
Declarations of interest
Minutes
There were no declarations of interest.
3
Urgent Matters
To consider any items of business, other than those shown on this agenda and which, by reason of special circumstances to be stated at the meeting, in the opinion of the Chairman, should be considered at the meeting as a matter of urgency.
Minutes
There were no urgent items
4
Appointment of Vice-Chair
To appoint a Vice-Chair to the Scrutiny Committee for the 2023/24 municipal year.
Minutes
Councillor Jacky Tustain was appointed as Vice Chair of the Scrutiny Committee for the 2023/24 municipal year.
5
Minutes of the meeting held on 21 March 2023
The Chair will move that the minutes of the meeting be signed as a correct record. The only part of the minutes that can be discussed is their accuracy.
Attachments:
- Document Minutes of the meeting held on 21 March 2023 10 Jul 2023
Minutes
The minutes of the meeting held on 21 March 2023 were confirmed as a correct record and signed by the Vice Chair.
6
Quarter 4 2022/23 Key Indicator Performance Management Report
Contact Officer: Katy Sallis
The purpose of this briefing note is to provide the status of the 2022/23 key indicators (KIs) as at the end of quarter 4. The scorecard showing the data and commentary relating to each KI is presented in Appendix 1.
The purpose of this briefing note is to provide the status of the 2022/23 key indicators (KIs) as at the end of quarter 4. The scorecard showing the data and commentary relating to each KI is presented in Appendix 1.
Attachments:
- Document Report 10 Jul 2023
- Document Appendix 1 10 Jul 2023
Minutes
The Head of Customer Services Improvement and Performance introduced the report which provided the status of the 2022/23 key indicators (KI) as at the end of quarter 4.
The committee welcomed the report and the work done by officers and made the following comments:
· The Committee discussed what the threshold for a KPI to go from green to amber was. Members commented that a short narrative next to each indicator would be welcome and a glossary of terms would be beneficial.
· The committee discussed the rates of bed and breakfast use by homeless households with dependent children. It was highlighted that the data recorded as part of the KPI was cumulative and required a contextual explanation. The pandemic had a direct impact on the rates.
· Staff turnover and staff sickness reporting was raised as a concern. It was highlighted that homeworking meant that the reporting of sickness had lessened and as staff were now back to office-based working, the reporting of low-level, short-term sickness had increased.
· Members requested that a narrative be added to any staff sickness KPIs in order to provide context.
· The Committee discussed the KPI for planning appeals and the performance compared to previous years. The Committee were advised that the current KPI demonstrated a continuous improvement compared to the previous year.
· The Committee commented on the KPI for staff appraisals. It was suggested that it should be a more rigid target. Members were advised that appraisals were taking place but the pay and benefits review may have caused a delay to them being recorded on the system.
· The Committee discussed the reporting of anti-social behaviour and commented on how it was measured. Members were advised that the KPI referred to those recorded by the Community Safety Patrol Officers (CSPO) rather than by the police. The Vice Chair commented that it would be useful for committee to look at this data in detail. The Leader of the Council was in attendance and highlighted the CSPO’s excellent work.
RESOLVED:
· That the Committee note the report.
· That the Committee recommend the Human Resources Committee provide an update to the workforce report on staff sickness data and a comparison to other similar-size councils.
The committee welcomed the report and the work done by officers and made the following comments:
· The Committee discussed what the threshold for a KPI to go from green to amber was. Members commented that a short narrative next to each indicator would be welcome and a glossary of terms would be beneficial.
· The committee discussed the rates of bed and breakfast use by homeless households with dependent children. It was highlighted that the data recorded as part of the KPI was cumulative and required a contextual explanation. The pandemic had a direct impact on the rates.
· Staff turnover and staff sickness reporting was raised as a concern. It was highlighted that homeworking meant that the reporting of sickness had lessened and as staff were now back to office-based working, the reporting of low-level, short-term sickness had increased.
· Members requested that a narrative be added to any staff sickness KPIs in order to provide context.
· The Committee discussed the KPI for planning appeals and the performance compared to previous years. The Committee were advised that the current KPI demonstrated a continuous improvement compared to the previous year.
· The Committee commented on the KPI for staff appraisals. It was suggested that it should be a more rigid target. Members were advised that appraisals were taking place but the pay and benefits review may have caused a delay to them being recorded on the system.
· The Committee discussed the reporting of anti-social behaviour and commented on how it was measured. Members were advised that the KPI referred to those recorded by the Community Safety Patrol Officers (CSPO) rather than by the police. The Vice Chair commented that it would be useful for committee to look at this data in detail. The Leader of the Council was in attendance and highlighted the CSPO’s excellent work.
RESOLVED:
· That the Committee note the report.
· That the Committee recommend the Human Resources Committee provide an update to the workforce report on staff sickness data and a comparison to other similar-size councils.
7
Appointment to the Performance Panel
The Committee to consider whether to reconvene the Performance Panel.
Five Members are required to form the panel.
Previous membership: Councillors: J Tustain, A Bowes, O Cubitt, T Durrant and S Kotecha.
Five Members are required to form the panel.
Previous membership: Councillors: J Tustain, A Bowes, O Cubitt, T Durrant and S Kotecha.
Minutes
The Committee discussed the Performance Panel and suggested that the Panel should be convened in order to look at the indicators and the supporting data in detail. Members agreed that the Panel was the most appropriate forum in which to discuss the KPIs in detail.
RESOLVED:
· That the Performance Panel be convened for the 2023/24 municipal year.
· That the Councillors Basham, McIntyre, Miller, Phillimore and Tustain be appointed to the Performance Panel.
RESOLVED:
· That the Performance Panel be convened for the 2023/24 municipal year.
· That the Councillors Basham, McIntyre, Miller, Phillimore and Tustain be appointed to the Performance Panel.
8
Review of work programme
The Committee is asked to note and review its Work Programme and to receive updates from the Lead Members of Task and Finish Groups.
Attachments:
- Document Work programme 10 Jul 2023
Minutes
The Committee discussed the work programme.
It was suggested that the Housing Allocation Task and Finish Group continue but the membership should be amended following the election.
RESOLVED:
· That the Committee’s work programme be agreed.
· That the membership of the Housing Allocation Task and Finish Group be amended to: Councillor Tustain as Chair and Councillors Compton-Burnett, Jones, McIntyre, Phillimore, Slimin.
It was suggested that the Housing Allocation Task and Finish Group continue but the membership should be amended following the election.
RESOLVED:
· That the Committee’s work programme be agreed.
· That the membership of the Housing Allocation Task and Finish Group be amended to: Councillor Tustain as Chair and Councillors Compton-Burnett, Jones, McIntyre, Phillimore, Slimin.
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