Winchester City Borough Council Winchester Town Forum Meeting

Jan. 23, 2025, 6:30 p.m.

This is a meeting of the Winchester Town Forum of Winchester City Borough Council held on the 23rd Jan 2025.

The last meeting was on 10th Mar 2025. The next meeting is scheduled for 12th Jun 2025.

Meeting Status
Confirmed
Agenda Published

Yes

Decisions Published

No

Minutes Published

Yes

Meeting Location

Walton Suite, Winchester Guildhall and streamed live on YouTube at www.youtube.com/winchestercc

Meeting Recordings

No recordings have been submitted for this meeting yet. If you have one, you can Upload a Recording

Agenda
Item Title Minutes
1 Apologies

Apologies of absence were received from Councillors Tod and Wise.

 

 

2 Disclosures of Interests

No declarations were made at this meeting.

3 Chairperson's Announcements

The Chairperson announced that new interpretation boards for the Nunnaminster had recently been installed and that the area had been cleared and cleaned.

4 Minutes of the previous meeting held on 11 November 2024 Minutes Public Pack, 11/11/2024 Winchester Town Forum

          RESOLVED:

 

                     That the minutes of the previous meeting held on 11 November          2024 be approved and adopted.

5 Public Participation

Three members of the public addressed the Forum during public participation. A summary of their comments as set out below:

 

Paula Ferguson

Expressed support for the governance review and concern about the potential loss of representation for the central city wards under local government reorganisation. She queried how residents would be involved in the review process.

 

Ian Tait

Raised concerns regarding the delay in cleaning and repairing the Buttercross, the harm caused by pigeon droppings, and the state of commercial refuse bins in Hammond's Passage and Parchment Street. He also noted that the Buttercross was being used as a bird table despite being covered by CCTV and that this was absurd given plans to use anti-pigeon gel.

 

Caroline Kirkman (Volunteer Director, Unit 12)

Provided an update on the development of Unit 12 as a community hub, highlighting the various activities and services offered. She mentioned the need for a permanent ramp and the desire to open a community cafe. In addition, Councillor Tippett-Cooper reported that all volunteers had made an astonishing contribution to the work of Unit 12.

 

6 Winchester Town Account Budget for 2025/26 (to be recommended to Cabinet) (WTF336) WTF336 - Appendix 1
WTF336 - Winchester Town Account Budget for 2025-26 (to be recommended to Cabinet)

Councillor Learney introduced the budget report, noting the need to recommend a budget and town charge to Cabinet. She emphasised that the government devolution agenda required a reassessment of financial strategy and that a target reserve of 20% of net expenditure was now considered sensible.

 

The forum noted that the financial projections reflected a 3% increase in the town precept which could increase further depending on the City Council tax charge and recognised that every 1% increase in the charge increases income by £13,000.

 

Councillor Learney emphasised that the town charge remained lower than that of market towns, and that the financial position was slightly better than that forecast in November. As a result, it was therefore proposed that the £2,500 reduction in the grant to the Winchester Citizens Advice for this year be reinstated.

 

In addition, the formal acknowledgement of the £500 contribution from Littleton and Harestock Parish Council towards the night bus service was also proposed.

 

The forum proceeded to ask questions and comment on the following matters which were responded to by Councillor Learney and the Finance Manager (Strategic Finance).

 

(a)       A question was raised about the rationale for increasing the town reserve balance. Councillor Learney emphasised the need for good         practice and the possibility of extra expenditure due to local          government reorganisation.

 

(b)       A query was raised about what would happen to the town forum         reserve if a town council were established. It was noted that the     financial position of a new town council would be a key consideration,          and reserves raised through the special charge should be spent on      the      town, not the wider district. It was noted that the transfer of assets          would be subject to negotiation.

 

(c)       It was noted that the Town Forum was subject to a capping limit and          that the Town Forum must be prudent now to avoid debt in the future.

 

(d)       A correction was made to item 11.7 of the report, noting the precept         increase was £4.70 and not £1.58 as referred to within the table.

 

          RESOLVED:

 

                     That the Town Forum:

 

1.                    Agrees the draft budget for 2025/26 and the indicative projections for the strategy as shown in Appendix 1;

 

2.                    Approves an increase in the target minimum Town Reserve balance from 15% to 20% of annual net service expenditure;

 

3.                    Agrees a one-off budget for 2025/26 of £2,500, funded by the Town Reserve, to be allocated to additional funding for Winchester Citizens Advice;

 

4.                    Recommend to Cabinet that the council tax precept in the Winchester town area should be the maximum allowed within the overall referendum requirements; and

 

5.                    Agrees to request a contribution of £500 towards the night bus service from the Littleton and Harestock Parish Council.

 

7 Request for Governance Review (WTF337) WTF337 - Request for Governance Review

The Chairperson introduced the report, highlighting the potential implications of local government reorganisation and the need to explore establishing a town council for central Winchester.

 

Following the Deputy Prime Minister's announcement on local government reorganisation, the Forum recognised this could lead to the amalgamation of districts and a target population of around 500,000 people.

 

The impact of this could mean that the City of Winchester may find that decisions relating to important local matters could be made by an authority located between 20-50 miles away.

 

The forum discussed the need to ensure that the residents of the city have a voice and that local decision-making was retained.

 

The Forum agreed that a request be made to the Winchester City Council to consider a community governance review and proceeded to ask questions and comment on the following matters which were responded to by the Chairperson and the Strategic Director.

 

(a)       Councillor Scott asked about who would undertake the review. It was     noted that the Licensing and Regulation Committee agreed the scope of the review and that this could be resourced by either consultants or existing staff. The review would take 12 months to complete, and it was      considered this review would be more complex than the review of North Whiteley.

 

(b)       There was a discussion about ensuring that the Town Forum has input           into the review process and that local community leaders and   representatives participate.

 

(c)       It was emphasised that the process needs to prioritize residents' views.           An informal working group of the town forum was suggested.

 

(d)       It was noted that the decision on the review will be taken by the Full          Council.

 

(e)       The Strategic Director outlined a possible timetable for a community         governance review based on the North Whiteley model with four         months of preparation and consultations and with a final decision from Full Council. It was noted that greater engagement would be needed      than in the North Whiteley review.

 

(f)         It was noted that any consultation would need to go out to the       residents, not just wait for them to come to the council.

 

(g)       There was a discussion about the need for any governance review to   focus on the simple point of whether residents want an elected town         council and also to consider what the duties of the town council would      look like.

 

(h)       A question about the sequencing of the review was raised, given the           uncertainty of the government's intentions for local government          reorganisation. It was noted that the decision to undertake the review      did not start the clock but that the formal publication of the terms of      reference does.

 

(i)         There was agreement that the Town Forum has done good service but           may be at a natural conclusion and that a review is healthy irrespective   of what the government wants.

 

(j)         A question about what assets would fall to any new structure and      whether that would be decided by the review was raised. It was noted         that any new authority needs to be sustainable and that the assets           need to be those that matter to the residents.

 

(k)       It was suggested that the 2019 Governance Review (Report WTF282)         be circulated to members.

 

At the conclusion of debate, the forum agreed an amendment to the recommendation to include the unparished area of Winchester.

 

          RESOLVED:

 

                     That the Town Forum agree to make a request to Winchester   City Council to consider undertaking a community governance review with a view to establishing a town council covering the unparished area       of Winchester.

 

8 Informal Group - Verbal Update

The Forum received individual updates from the Chairpersons of various Town Informal Groups, where updates had not already been provided within the items considered above. Each summarised the work that had been carried out by the respective groups over the previous two-month period. 

 

Councillor Tippett-Cooper – Culture Informal Group

Progress updates from the group included:

 

(i)       The Buttercross -  Restoration works were progressing. Historic         England consent for the work had been granted and quotations have          been sought. The work was anticipated to be carried out in the summer       and would take between 12-16 weeks to complete.

 

(ii)       Hyde Abbey Gateway – The report on the Hyde Abbey Gateway was          completed and would be published online.

 

          RESOLVED:

 

                     That the update received from the Town Informal Group, be     noted.

 

9 Work Programme 2024/25 Town Forum Work Plan - January 2025

It was noted that the forward business for the next meeting was blank, pending the outcome of discussions at this meeting.

 

          RESOLVED:

 

                     That the work programme for 2024/25 be noted.

 

 

 

 

Councillor Charlie Wise photo Committee Member
Councillor Charlie Wise

Liberal Democrat

Apologies

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Councillor Chris Westwood photo Committee Member Cabinet Member for Housing
Councillor Chris Westwood

Liberal Democrat

Present, as expected

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Councillor James Batho photo Vice-Chair
Councillor James Batho

Liberal Democrat

Present, as expected

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Councillor Jamie Scott photo Committee Member
Councillor Jamie Scott

Liberal Democrat

Present, as expected

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Councillor John Tippett-Cooper photo Committee Member
Councillor John Tippett-Cooper

Liberal Democrat

Present, as expected

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Councillor Jonny Morris photo Committee Member
Councillor Jonny Morris

Liberal Democrat

Present, as expected

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Councillor Kathleen Becker photo Committee Member Cabinet Member for Community and Engagement
Councillor Kathleen Becker

Liberal Democrat

Present, as expected

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Councillor Kelsie Learney photo Committee Member Cabinet Member for Climate Emergency
Councillor Kelsie Learney

Liberal Democrat

Present, as expected

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Councillor Lucille Thompson photo Committee Member Cabinet Member for Business and Culture
Councillor Lucille Thompson

Liberal Democrat

Present, as expected

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Councillor Mark Reach photo Chairperson
Councillor Mark Reach

Liberal Democrat

Present, as expected

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Councillor Martin Tod photo Committee Member Leader and Cabinet Member for Asset Management
Councillor Martin Tod

Liberal Democrat

Apologies

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Councillor Nathan Eve photo Committee Member
Councillor Nathan Eve

Liberal Democrat

Present, as expected

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Committee Member
Councillor Rachel Aron

LIB

Present, as expected

Committee Member
Councillor Richard Murphy

LIB

Present, as expected

Previous Committee Meetings
Meeting

10th Mar 2025

Winchester Town Forum

Meeting

23rd Jan 2025

Winchester Town Forum

Meeting

11th Nov 2024

Winchester Town Forum

Meeting

12th Sep 2024

Winchester Town Forum

Meeting

13th Jun 2024 Cancelled

Winchester Town Forum

Meeting

11th Mar 2024

Winchester Town Forum

Meeting

25th Jan 2024

Winchester Town Forum

Meeting

8th Nov 2023

Winchester Town Forum

Meeting

14th Sep 2023

Winchester Town Forum

Meeting

15th Jun 2023

Winchester Town Forum

Future Committee Meetings
Meeting

12th Jun 2025

Winchester Town Forum

Meeting

11th Sep 2025

Winchester Town Forum

Meeting

10th Nov 2025

Winchester Town Forum

Source
This meeting detail is from Winchester City Borough Council website
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