Winchester City Borough Council
Councillors:
45
Wards:
16
Committees:
67
Meetings (2025):
83
Meetings (2024):
100
Meeting
Audit and Governance Committee - Winchester City
Meeting Times
Scheduled Time
Start:
Thursday, 9th January 2025
6:30 PM
Thursday, 9th January 2025
6:30 PM
End:
Thursday, 9th January 2025
10:30 PM
Thursday, 9th January 2025
10:30 PM
Meeting Status
Status:
Confirmed; Additional meeting
Confirmed; Additional meeting
Date:
09 Jan 2025
09 Jan 2025
Location:
Walton Suite, Guildhall, Winchester
Walton Suite, Guildhall, Winchester
Meeting Attendees
Committee Member
Councillor Clare Pinniger
Present, as expected
Committee Member
Cabinet Member for Recycling and Public Protection
Observer
Cabinet Member for Healthy Communities
Observer
Deputy Leader and Cabinet Member for Finance and Transformation
Agenda
1
Apologies
To record the names of apologies given.
Minutes
There were no apologies given.
2
Disclosure of Interests
To receive any disclosure of interests from councillors or officers in matters to be discussed.
Note: Councillors are reminded of their obligations to declare disclosable pecuniary interests (DPIs), other registerable interests (ORIs) and non-registerable interests (NRIs) in accordance with the Council’s Code of Conduct.
Note: Councillors are reminded of their obligations to declare disclosable pecuniary interests (DPIs), other registerable interests (ORIs) and non-registerable interests (NRIs) in accordance with the Council’s Code of Conduct.
Minutes
There were no declarations made.
3
Chairperson's announcements
Minutes
There were no announcements made.
4
To note the Audit & Governance work programme 2024/25
Attachments:
- Document A&Gworkprog 23 Dec 2024
Minutes
RESOLVED:
That the work programme for the remainder of the 2024/25 municipal year be noted.
That the work programme for the remainder of the 2024/25 municipal year be noted.
5
Minutes of the previous meeting held on 28 November 2024
Attachments:
- Document Minutes , 28/11/2024 Audit and Governance Committee 23 Dec 2024
Minutes
n response to a member’s query, the Director (Finance) confirmed that an update of the IT server issues that occurred in November would be included within the next governance quarterly monitoring report, scheduled for 25 February 2025.
RESOLVED:
That the minutes of the previous meeting held 22 November 2024 be agreed as a correct record.
RESOLVED:
That the minutes of the previous meeting held 22 November 2024 be agreed as a correct record.
6
Public Participation
– To receive and note questions asked and statements made from members of the public on matters which fall within the remit of the Committee..
NB members of the public are required to register with Democratic Services three clear working days before the meeting (see below for further details).
NB members of the public are required to register with Democratic Services three clear working days before the meeting (see below for further details).
Minutes
There no members of the public present.
7
Certification of claims & returns annual report 2024/25 (AG150)
Attachments:
- Document AG150 Certification of claims & returns annual report 2023-24 23 Dec 2024
- Document AG150 - Apx 1 - Winchester City Council 2023-24 HBAP Accountants Report (2) for A&G 23 Dec 2024
Minutes
The Service Lead – Revenues and Benefits introduced the report and responded to members’ questions thereon.
Members requested that the Benefits Team be congratulated on their success in achieving a positive annual report year on year.
RESOLVED:
That the Annual Report as set out as Appendix 1 to the report be noted.
Members requested that the Benefits Team be congratulated on their success in achieving a positive annual report year on year.
RESOLVED:
That the Annual Report as set out as Appendix 1 to the report be noted.
8
Implementation of the Global Internal Audit Standards (AG151)
Attachments:
- Document AG151 Implementation of the Global Internal Audit Standards 23 Dec 2024
- Document AG151 Appendix 1 - GIAS 23 Dec 2024
- Document AG151 Appendix 2 - SIAP Roadmap (GIAS) 23 Dec 2024
Minutes
Antony Harvey (SIAP) introduced the report and responded to members’ questions thereon. Members were also reminded that the role and responsibilities of the Internal Audit service was contained within the Internal Audit Charter which was submitted to the committee on an annual basis.
RESOLVED:
That the pending implementation of the Global Internal Audit Standards be noted.
RESOLVED:
That the pending implementation of the Global Internal Audit Standards be noted.
9
Local Code of Corporate Governance (AG152)
Attachments:
- Document AG152 Local Code of Corporate Governance 23 Dec 2024
Minutes
The Senior Policy and Programme Manager introduced the report and drew members’ attention to paragraph 11.12 which outlined the main changes since the previous year.
RESOLVED:
That the Local Code of Corporate Governance 2025 be approved as set out in Appendix 1 of the report.
RESOLVED:
That the Local Code of Corporate Governance 2025 be approved as set out in Appendix 1 of the report.
10
Dispensation request - County Council & City Council "Dual Hatters" (AG153)
Attachments:
- Document AG153 Dispensation report 23 Dec 2024
Minutes
The Director (Legal) introduced the report and responded to members’ questions thereon. He advised that a report would be submitted to a future meeting outlining a proposal for the granting of future dispensation requests without the need for them to be considered by the full committee.
RESOLVED:
That a dispensation be granted for a period of up to four years, or for the time each Councillor remains a County Councillor, whichever is longest to Councillors Porter, Tod, Wallace, Warwick, and Williams
RESOLVED:
That a dispensation be granted for a period of up to four years, or for the time each Councillor remains a County Councillor, whichever is longest to Councillors Porter, Tod, Wallace, Warwick, and Williams
Previous Meetings
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