Winchester City Borough Council Audit and Governance Committee Meeting

Oct. 11, 2023, 6:30 p.m.

This is a meeting of the Audit and Governance Committee of Winchester City Borough Council held on the 11th Oct 2023.

The last meeting was on 25th Feb 2025. The next meeting is scheduled for 17th Jul 2025.

Meeting Status
New; NB Meeting postponed from 28 September
Agenda Published

Yes

Decisions Published

No

Minutes Published

Yes

Meeting Location

Walton Suite, Winchester Guildhall

Meeting Recordings

No recordings have been submitted for this meeting yet. If you have one, you can Upload a Recording

Agenda
Item Title Minutes
1 Apologies

 

None.

2 Disclosure of Interests

 

There were no disclosures of interest made.

 

3 Chairperson's announcements

 

Councillor Power provided an update on delays to audit (and therefore publication) of the council’s audited accounts for the financial year ending 31 March 2023.   It was confirmed that both the unaudited Annual Financial Report 2022/23 and Ernst & Young’s explanatory letter setting out the reasons for the delay were published on the council’s website by the 30 September.

 

4 To note the Audit & Governance work programme 2023/24 A&G work programme Oct 23 update

 

In response to questions, the Strategic Director and Monitoring Officer clarified that this evening’s meeting had been rescheduled to allow for consideration of the constitution review report. However, due to the significant work involved and extra meetings of the Constitution Working Party, the report would now be considered at the meeting on 9 November 2023.  

 

RESOLVED:

 

          That the contents of the work programme be noted.

 

5 Minutes of the previous meeting held on 20 July 2023 Minutes , 20/07/2023 Audit and Governance Committee

 

RESOLVED:

 

          That the minutes of the previous meeting held on 20 July 2023 be agreed as a correct record.

 

6 Public Participation

 

There were no members of the public in attendance.

 

7 Q1 2023/24 Treasury Management Report (AG118) AG118 Treasury Management Q1 report 2023-24

 

Andrew Boutflower and Dan O’Rourke (Hampshire County Council) introduced the report and responded to members’ questions thereon.

 

Regarding the overnight breach of the counterparty limit that had taken place in August, Mr Boutflower clarified that liability for any loss (had this occurred) would have remained with the county council as the supplier.

 

In response to a question regarding liability benchmarking, the Chief Finance Officer clarified that increased levels of borrowing were related to forecast capital investment in the HRA New Homes programme.  The ongoing general economic uncertainties were also acknowledged by continued re assessment of projects coming forward regarding their viability. The Chief Finance Officer also confirmed that the council kept a daily overview of interest rates and forecasts, including whether there was likely to be any impact from global affairs.  The council also attended regular professional webinar groups in addition to having regular contact with its professional advisors via the county council. 

 

RESOLVED:

 

1.     That the Q1 Treasury Management Report for 2023/24 be noted.

 

2.      That it be noted that whilst there no instances of non-compliance with the council’s Treasury Management Strategy in Q1, there was an overnight breach of the counterparty limit in August as outlined in section 20 of the report. The breach was rectified the following day and no financial loss was incurred.

 

8 External audit plan 22/23 (verbal update)

 

James Stuttaford (Ernst Young) was present at the meeting and provided an update on the external audit plan 2022/23.

 

In summary, Mr Stuttaford referred to the significant backlog of audits to be completed (which was the same across all providers) and the impact on EY’s ability to present the council’s 2022/23 audit plan. 

 

He then explained that the government minister had advocated the application of backstop dates for audits.  This would mean that if an audit had not been completed, the auditor would move to report regardless and close that audit.  This would then allow for there to be a reset and creation of a sustainable future for the preparation and audit of local authority accounts.  Once this position was clearer, the position of the council’s audit plan would be confirmed.

 

Mr Stuttaford responded to members’ questions thereon.  The Chief Finance Officer also provided an update on the 2022/23 audit fee and the proposal from PSAA that the scale fee will increase 151% for the 2023/24 audits onwards.

 

RESOLVED:

 

                        That the update be noted.

9 Update on employee attitude survey 2023 (AG114) AG114 Update on employee attitude survey 2023

 

 

The Service Lead - Human Resources introduced the report and responded to members’ questions thereon on the following:

 

a)    Were there were any lessons to be learnt from an increase in the number of staff positively responding that they enjoy working at the council, when compared to the previous year (79% of responders increased to 84%).

b)    Was there anything that the council would need to be aware of that may impact negatively on a next years’ employee attitude survey?

c)    Plans for improvements to communication to employees of changes at work.

d)    That the turnover rate for the council of 12% was an aspiration.

 

The committee congratulated all staff and managers for their contribution to the positive results of the survey.

 

RESOLVED:

 

          That the report of the 2023 Employee Attitude Survey be noted including the action points at Section 12.

 

Councillor Charlie Wise photo Deputy
Councillor Charlie Wise

Liberal Democrat

Not required

View Profile
Councillor Chris Chamberlain photo Vice-Chair
Councillor Chris Chamberlain

Liberal Democrat

Present, as expected

View Profile
Councillor Margot Power photo Chairperson
Councillor Margot Power

Liberal Democrat

Present, as expected

View Profile
Councillor Nathan Eve photo Deputy
Councillor Nathan Eve

Liberal Democrat

Not required

View Profile
Councillor Neil Cutler OBE photo Observer Deputy Leader and Cabinet Member for Finance and Performance
Councillor Neil Cutler OBE

Liberal Democrat

In attendance

View Profile
Councillor Russell Gordon-Smith photo Committee Member Deputy Mayor
Councillor Russell Gordon-Smith

Liberal Democrat

Present, as expected

View Profile
Councillor Vivian Achwal photo Committee Member
Councillor Vivian Achwal

Liberal Democrat

Present, as expected

View Profile
Councillor Neil Bolton photo Deputy
Councillor Neil Bolton

Conservative

Not required

View Profile
Councillor Patrick Cunningham photo Deputy
Councillor Patrick Cunningham

Conservative

Not required

View Profile
Councillor Stephen Godfrey photo Committee Member
Councillor Stephen Godfrey

Conservative

Present, as expected

View Profile
Councillor Steve Miller photo Committee Member
Councillor Steve Miller

Conservative

Present, as expected

View Profile
Previous Committee Meetings
Meeting

25th Feb 2025

Audit and Governance Committee

Meeting

9th Jan 2025

Audit and Governance Committee

Meeting

28th Nov 2024

Audit and Governance Committee

Meeting

26th Sep 2024

Audit and Governance Committee

Meeting

18th Jul 2024

Audit and Governance Committee

Meeting

29th Feb 2024

Audit and Governance Committee

Meeting

9th Nov 2023

Audit and Governance Committee

Meeting

11th Oct 2023

Audit and Governance Committee

Meeting

28th Sep 2023

Audit and Governance Committee

Meeting

20th Jul 2023

Audit and Governance Committee

Future Committee Meetings
Meeting

17th Jul 2025

Audit and Governance Committee

Meeting

25th Sep 2025

Audit and Governance Committee

Meeting

27th Nov 2025

Audit and Governance Committee

Source
This meeting detail is from Winchester City Borough Council website
Back to Audit and Governance Committee
Sponsored – Ads help keep this service free and open. Registered users get a cleaner view — sign in to join them!