Winchester City Borough Council

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Meeting

Name: z North Whiteley Development Forum
Start: 2021-11-16T18:00:00Z
End: 2021-11-16T22:00:00Z
Location: Virtual via Microsoft Teams

z North Whiteley Development Forum - Winchester City

Agenda

Published

Minutes

Published

Meeting Times

Scheduled Time

Start:
Tuesday, 16th November 2021
6:00 PM

End:
Tuesday, 16th November 2021
10:00 PM

Actual Time

Started:
Tuesday, 16th November 2021
6:00 PM

Finished:
Tuesday, 16th November 2021
11:20 PM

Meeting Status

Status:
Confirmed

Date:
16 Nov 2021

Location:
Virtual via Microsoft Teams

Meeting Attendees

Deputy

Councillor Linda Gemmell

Winchester City Council

Not required

Deputy

Councillor Ann Briggs

Hampshire County Council

Not required

Chairperson

Councillor Jonathan Fern

Winchester City Council

Present, as expected

Vice-Chair

Councillor Roger Bentote

Winchester City Council

Present, as expected

Committee Member

Councillor Thérèse Evans BA, MCIL

Winchester City Council

Present, as expected

Committee Member

Councillor David McLean

Winchester City Council

Present, as expected

Committee Member

Councillor Steve Miller

Conservative

Apologies

View Profile

Committee Member

Councillor Hugh Lumby

Hampshire County Council

Present, as expected

Committee Member

Councillor Seán Woodward

Hampshire County Council

Present, as expected

Committee Member

Councillor Joanne Bull

Fareham Borough Council

Present, as expected

Committee Member

Councillor Derek Pretty

Eastleigh Borough Council

Apologies

Committee Member

Councillor Mike Evans

Whiteley Town Council

Present, as expected

Committee Member

Councillor Steve Wallin

Curdridge Parish Council

Present, as substitute

Deputy

Councillor Laurence Burden

Curdridge Parish Council

Not required

Committee Member

Councillor Eric Bodger

Curdridge Parish Council

Apologies, sent representative

Deputy

Councillor Malcolm Butler

Whiteley Town Council

Not required

Committee Member

Councillor Colin Mercer

Botley Parish Council

Apologies

Agenda

1 Apologies

To record the names of apologies given and deputy members who are attending the meeting in place of appointed Members (where appropriate)

Minutes Apologies were noted as above.

2 Minutes of the previous meeting held on the 14th July 2021.

That the minutes of the meeting be signed as a correct record.

Attachments:

Document Minutes Public Pack, 14/07/2021 North Whiteley Development Forum 08 Nov 2021

Minutes That the minutes of the previous meeting held on the 14 July 2021 be approved and adopted.

3 Public Participation.

To receive and note questions asked and statements made from members of the public on general matters of interest and/or matters relating to the work of the Forum.

Members of the public and visiting councillors may speak at the forum, provided they have registered to speak three working days in advance. Please contact Democratic Services by 5pm on the 10 November 2021 via democracy@winchester.gov.uk or (01962) 848 264 to register to speak and for further details.

Minutes No members of the public had registered to speak. In response to a question, the forum was advised that in addition to the normal publishing of the agenda on the council’s website and to all forum members that information had been shared with several local internet forums. Officers had also advertised the meeting in the local area with 10 posters on 2 November 2021.

4 Report on the community development activities and any issues arising within the Major Development Area (MDA)

(Approximately 30 minutes scheduled for this item)

Governance Review Advisory Group

The attached draft terms of reference are put to the North Whiteley Development Forum for comment and agreement and are largely self-explanatory. Officers from the City Council will be available at the meeting to assist with any questions and clarify any matters.

Attachments:

Document draft NWDF CGR ADVISORY GROUP 08 Nov 2021

Minutes Lisa Kirkman, Strategic Director, Winchester City Council introduced the item and updated the forum regarding the purpose, process and city council team who would manage the Community Governance Review (CGR). The forum was referred to the report within the agenda pack which gave details of the proposal to establish a ‘North Whiteley Community Governance Review Advisory Group’, its Terms of Reference and composition.

Members asked several questions and made comments regarding; whether a member would be able to attend the advisory board should the Mayor (who is one of the ward members) be unable to attend, the lessons learnt from previous reviews, the benefits of meeting in-person Vs meeting virtually, the likely options to be consulted on, the consultation phases and options, whether this forum could undertake the functions of the proposed advisory board and the role of the city council’s Licensing & Regulation Committee.

These points were responded to by the Strategic Director.

Resolved:

1. that the draft Terms of Reference be noted

2. that officers consider the comments of the forum

5 Update on the physical development of the MDA.

(Approximately 30 minutes scheduled for this item)

Verbal Update from Tetra Tech and Winchester City Council (Ref Report NWDF16 and Appendices attached)

Attachments:

Document NWDF16 Update 08 Nov 2021
Document Appendix 1 - S106 Obligation Tracker 08 Nov 2021
Document Appendix 2 - APPLICATIONS North Whiteley Plan OCTOBER 2021 08 Nov 2021
Document Appendix 3 - Occupations Schedule 08 Nov 2021
Document Appendix 4 - Bus Route Phasing Note 08 Nov 2021
Document Developer Update - November 2021 08 Nov 2021

Minutes Jeff Davis of Tetra Tech provided the forum with a presentation and also shared the latest drone footage of the development which had been recorded in October 2021 and was available on the council’s website here. The presentation covered a range of issues which included the following: progress on Bluebell Way, progress on Station Hill to Whiteley Way/ Curbridge Way to Whiteley Way, off-site Whiteley Way progress, an update on housing delivery, the delivery of open space and an ecology/environment delivery update.

Hilary Oliver, Implementation Officer, Winchester City Council addressed the forum and referred members to the report, ref NWDF16, available on the council's website here. The Implementation Officer provided an update on progress on several issues which included matters from the previous meeting relating to the number of market homes sold/under negotiation, the telecoms mast, the S106 obligations list (as shown in appendix 1 of the report), Botley Way cycleway, overall housing delivery, the primary school, allotment provision, the temporary community centre, play areas and a bus provision update.

Members asked several questions and made comments regarding; the use of photovoltaic panels on house roofs, whether there were adequate means for wildlife to safely move from one section of woodland to another, measures to stop the decline in numbers of Swifts, commencement/completion of works on R1A, the use of temporary traffic lights on R1A, the siting of bus stops at either the surgery and/or community hospital and the ownership and management of bus shelters.

These points were responded to by Jeff Davis and Hilary Oliver who agreed to provide further information on the number of housing units being fitted with photovoltaic technology, the siting of bus stops and the use of Swift boxes.

Resolved:

1. that the report be noted

2. that officers consider the comments of the forum

6 Discussion on infrastructure.

(Approximately 20 minutes scheduled for this item)

(Any further update from Tetra Tech and questions from Forum Members.)

Minutes The Chairperson asked forum members if there were any specific matters they wished to raise under this agenda item that hadn’t already been discussed. The following points were raised:

1. that a recent meeting had taken place which included members of the forum and representatives from the Clinical Commissioning Group (CCG). Councillor Woodward gave a verbal update of the key aspects of the meeting and the chairperson confirmed that the presentation slides would be circulated to forum members once received.

2. a request was made for an update on the previously raised school placement issue including the timescale for the development of a secondary school and the interim impact to Swanmore college.

7 Future agenda items.

Members of the forum to suggest future agenda items, if required.

Minutes Members put forward the following for future agenda items:

· future health plans

· school admissions update

Previous Meetings

13th Feb 2025