Winchester City Borough Council
Councillors:
45
Wards:
16
Committees:
67
Meetings (2025):
83
Meetings (2024):
100
Meeting
Kings Barton Forum - Winchester City
Meeting Times
Scheduled Time
Start:
Tuesday, 11th July 2023
6:00 PM
Tuesday, 11th July 2023
6:00 PM
End:
Tuesday, 11th July 2023
10:00 PM
Tuesday, 11th July 2023
10:00 PM
Actual Time
Started:
Tuesday, 11th July 2023
12:00 AM
Tuesday, 11th July 2023
12:00 AM
Finished:
Tuesday, 11th July 2023
12:00 AM
Tuesday, 11th July 2023
12:00 AM
Meeting Status
Status:
Confirmed
Confirmed
Date:
11 Jul 2023
11 Jul 2023
Location:
This meeting will be held virtually and members of the public should note that a live video feed of the meeting will be available from the council’s YouTube channel - youtube.com/WinchesterCC
This meeting will be held virtually and members of the public should note that a live video feed of the meeting will be available from the council’s YouTube channel - youtube.com/WinchesterCC
Meeting Attendees
Committee Member
Cabinet Member for Place and Local Plan
Deputy
Cabinet Member for the Climate and Nature Emergency
Committee Member
Leader and Cabinet Member for Regeneration
Committee Member
Councillor Robert Watters
Headbourne Worthy Parish Council
Present, as expected
Deputy
Jackie Porter
Hampshire County Council
Not required
Committee Member
Councillor David Tozer
Littleton & Harestock Parish Council
Present, as expected
Chairperson
Cabinet Member for Recycling and Public Protection
Agenda
0
Appointment of vice-chairperson
Minutes
RESOLVED:
That Councillor Batho be appointed vice chairperson of the Forum for the 2023/24 municipal year.
That Councillor Batho be appointed vice chairperson of the Forum for the 2023/24 municipal year.
1
Apologies
To record the names of apologies given and deputy members who are attending the meeting in place of appointed Members (where appropriate).
Minutes
Apologies were received as noted above.
2
Disclosures of Interests
To receive any disclosure of interests from Members and Officers in matters to be discussed.
Note: Councillors are reminded of their obligations to declare disclosable pecuniary interests, personal and/or prejudicial interests in accordance with legislation and the Council’s Code of Conduct.
Note: Councillors are reminded of their obligations to declare disclosable pecuniary interests, personal and/or prejudicial interests in accordance with legislation and the Council’s Code of Conduct.
Minutes
There were no disclosures of interest made.
3
Chairperson's announcements
Minutes
Councillor Cramoysan announced that an update on site occupations together with S106 and S272 commitments would be provided for the next Forum meeting. This was likely to be in the form of a verbal update or presentation.
4
Minutes of the meeting held on 14 March 2023
That the minutes of the meeting be signed as a correct record.
Attachments:
- Document Minutes , 14/03/2023 Kings Barton Forum 03 Jul 2023
Minutes
RESOLVED:
That the minutes of the previous meeting held on 14 March 2023 be agreed as a correct record
That the minutes of the previous meeting held on 14 March 2023 be agreed as a correct record
5
Future meetings of the Forum in the 2023/24 municipal year:
(i) 12 October 2023
(ii) 12 March 2024
(ii) 12 March 2024
Minutes
RESOLVED:
That the future meeting dates be noted as follows:
a) 12 October 2023
b) 12 March 2024
That the future meeting dates be noted as follows:
a) 12 October 2023
b) 12 March 2024
6
Public Participation
To receive and note questions asked and statements made from members of the public and the residents’ association on general matters of interest and/or matters relating to the work of the Forum.
(i) Members of the public;
(ii) Visiting Councillors;
(iii) Kings Barton Residents’ Association
(i) Members of the public;
(ii) Visiting Councillors;
(iii) Kings Barton Residents’ Association
Attachments:
- Document revisedreport to kb forum meeting110723 2 03 Jul 2023
- Document KBRA_CALA Meeting 150623 (Final) 03 Jul 2023
Minutes
Kings Barton Residents’ Association (KBRA)
Mike Slinn outlined the various matters arising as set out in the notes circulated prior to the meeting from the KBRA, including their meeting with Cala. The notes were available on the council’s website here.
The following responses were made:
a) Julie Pinnock (WCC) explained that the KBRA freedom of information request in connection with the Andover Road closure would be dealt with in accordance with legislation.
b) Robert Green (WCC) advised that a new Senior Planner/ Community Officer has been appointed and was due to start in a few weeks.
c) Robert Green also provided an update on occupation numbers.
It was noted that responses to other points raised by Mr Slinn would be considered under the relevant agenda items below.
Mike Slinn outlined the various matters arising as set out in the notes circulated prior to the meeting from the KBRA, including their meeting with Cala. The notes were available on the council’s website here.
The following responses were made:
a) Julie Pinnock (WCC) explained that the KBRA freedom of information request in connection with the Andover Road closure would be dealt with in accordance with legislation.
b) Robert Green (WCC) advised that a new Senior Planner/ Community Officer has been appointed and was due to start in a few weeks.
c) Robert Green also provided an update on occupation numbers.
It was noted that responses to other points raised by Mr Slinn would be considered under the relevant agenda items below.
7
Update from HCC on Bus Service
Minutes
Lisa Cook and Mike Griffin-Thorn (HCC) provided an update on the county council position in relation to the bus service. In summary, Ms Cook confirmed that the S106 agreement stipulated that a bus service be provided and HCC had received the contributions from the developers. However, HCC had to exercise their judgement as to the optimum time to launch the service in terms of maximising passenger use and ensuring its long term viability. For various reasons as explained to the Forum, it was considered it was not currently the right time to start a new service.
Mr Griffin-Thorn advised that a survey was currently underway with residents with approximately 150 responses so far. Once the closing date for responses had passed, the results would be reviewed and further discussions held with relevant councillors on the proposed way forward.
Ms Cook and Mr Griffin-Thorn responded to questions from Forum Members and Mr Slinn (KBRA) on the following:
Confirmation that there were no current plans to divert any existing bus services through the site. The likely elements required to achieve a viable bus service in the future
· A viable “normal” bus service would likely need as a minimum:
a. Winchester Avenue to be a through route from the north to the south.
b. An operating parking facility requiring a “park & ride” service and
c. Sufficient housing occupancy to provide a service demand that will grow as Kings Barton grows.
Councillor Cramoysan thanked Ms Cook and Mr Griffin-Thorn for the update.
Mr Griffin-Thorn advised that a survey was currently underway with residents with approximately 150 responses so far. Once the closing date for responses had passed, the results would be reviewed and further discussions held with relevant councillors on the proposed way forward.
Ms Cook and Mr Griffin-Thorn responded to questions from Forum Members and Mr Slinn (KBRA) on the following:
Confirmation that there were no current plans to divert any existing bus services through the site. The likely elements required to achieve a viable bus service in the future
· A viable “normal” bus service would likely need as a minimum:
a. Winchester Avenue to be a through route from the north to the south.
b. An operating parking facility requiring a “park & ride” service and
c. Sufficient housing occupancy to provide a service demand that will grow as Kings Barton grows.
Councillor Cramoysan thanked Ms Cook and Mr Griffin-Thorn for the update.
8
Update from HCC on Winchester Avenue
Minutes
Jo Holmes (HCC) provided an update on progress with the design and adoption of Winchester Avenue. In summary, she advised that positive progress had been achieved over the last three months. She emphasised the complexity of the works required in terms of the technical design audit and also legal agreements with multiple stakeholders
Ms Holmes responded to questions from Forum Members and Mr Slinn (KBRA) on the following:
Options for improving pedestrian crossing safety on Winchester Avenue and throughout Phases 1A and 1B. The intention that residential roads would have a 20mph speed limit.
In addition, Ian Curry (CALA) responded to questions regarding the likely timeframe for final road surfacing works to be completed on Winchester Avenue and on other roads within the development.
Councillor Cramoysan thanked Ms Holmes for the update.
Ms Holmes responded to questions from Forum Members and Mr Slinn (KBRA) on the following:
Options for improving pedestrian crossing safety on Winchester Avenue and throughout Phases 1A and 1B. The intention that residential roads would have a 20mph speed limit.
In addition, Ian Curry (CALA) responded to questions regarding the likely timeframe for final road surfacing works to be completed on Winchester Avenue and on other roads within the development.
Councillor Cramoysan thanked Ms Holmes for the update.
9
Open Space Transfer
Minutes
Steve Lincoln (WCC) provided an update on the proposal to transfer public open space land within the development to Headbourne Worthy Parish Council. The proposals would be considered by Cabinet on 18 July 2023 (report CAB3418 refers).
Mr Lincoln responded to questions from Forum Members regarding the likely timescale for the funds to be transferred to the parish council.
Councillor Cramoysan thanked Mr Lincoln for the update.
Mr Lincoln responded to questions from Forum Members regarding the likely timescale for the funds to be transferred to the parish council.
Councillor Cramoysan thanked Mr Lincoln for the update.
10
Update from Cala on Phase 2B and Neighbourhood Centre
Minutes
Viv Hill (CALA) provided an update on phase 2B advising that it was hoped to submit the planning application to WCC within the next month.
Mr Hill responded to questions from Forum Members on the following:
The provision of some type of community buildings to support the new football fields and more informal “kick-about” spaces. He clarified that CALA would not be responsible for the long term management of any of these buildings. Steve Lincoln confirmed that WCC would discuss proposals further with CALA.
The likely process and discussions involved for agreeing the detailed design of the neighbourhood centre. Mr Hill offered to circulate a summary of the current proposals, similar to that which had been displayed in last year’s public exhibition. Parking provision for new dwellings.
Councillor Cramoysan thanked Mr Hill for the update.
Mr Hill responded to questions from Forum Members on the following:
The provision of some type of community buildings to support the new football fields and more informal “kick-about” spaces. He clarified that CALA would not be responsible for the long term management of any of these buildings. Steve Lincoln confirmed that WCC would discuss proposals further with CALA.
The likely process and discussions involved for agreeing the detailed design of the neighbourhood centre. Mr Hill offered to circulate a summary of the current proposals, similar to that which had been displayed in last year’s public exhibition. Parking provision for new dwellings.
Councillor Cramoysan thanked Mr Hill for the update.
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