Winchester City Borough Council
Councillors:
45
Wards:
16
Committees:
67
Meetings (2025):
83
Meetings (2024):
100
Meeting
Licensing & Regulation Committee - Winchester City
Meeting Times
Scheduled Time
Start:
Wednesday, 6th December 2023
6:30 PM
Wednesday, 6th December 2023
6:30 PM
End:
Wednesday, 6th December 2023
10:30 PM
Wednesday, 6th December 2023
10:30 PM
Actual Time
Started:
Wednesday, 6th December 2023
6:30 PM
Wednesday, 6th December 2023
6:30 PM
Finished:
Wednesday, 6th December 2023
11:55 PM
Wednesday, 6th December 2023
11:55 PM
Meeting Status
Status:
Confirmed
Confirmed
Date:
06 Dec 2023
06 Dec 2023
Location:
Walton Suite, Guildhall, Winchester and streamed live on YouTube at www.youtube.com/winchestercc
Walton Suite, Guildhall, Winchester and streamed live on YouTube at www.youtube.com/winchestercc
Meeting Attendees
Committee Member
Mayor
Committee Member
Guest
Cabinet Member for Place and Local Plan
Agenda
1
Apologies and Deputy Members
To record the names of apologies given and Deputy Members who are attending the meeting.
Minutes
Apologies for absence were received from Councillors Prest and Langford-Smith with Councillors Morris and Cunningham attending as standing deputy members.
2
Disclosures of Interests
To receive any disclosure of interests from Members and Officers in matters to be discussed.
Note: Councillors are reminded of their obligations to declare disclosable pecuniary interests, personal and/or prejudicial interests in accordance with legislation and the Council’s Code of Conduct.
If you require advice, please contact the appropriate Democratic Services Officer, prior to the meeting.
Note: Councillors are reminded of their obligations to declare disclosable pecuniary interests, personal and/or prejudicial interests in accordance with legislation and the Council’s Code of Conduct.
If you require advice, please contact the appropriate Democratic Services Officer, prior to the meeting.
Minutes
There were no declarations of interest made.
3
Minutes of the previous meeting held 5 September 2023
Attachments:
- Document Minutes , 05/09/2023 Licensing & Regulation Committee 28 Nov 2023
Minutes
RESOLVED:
That the minutes of the previous meeting held on 5 September 2023 be approved and adopted.
That the minutes of the previous meeting held on 5 September 2023 be approved and adopted.
4
Public Participation
To receive and note questions asked and statements made from members of the public on issues relating to the responsibility of this Committee.
Minutes
Patrick Davies spoke during public participation regarding report LR576 as summarised briefly under the relevant minute below.
5
Review of the Licensing Policy under the Licensing Act 2003 - update following consultation (LR578)
Attachments:
- Document LR578 Review of Statement of Licensing Policy under the Licensing Act 2003 – update following consultation 28 Nov 2023
- Document LR578 Appendix 1_Draft Licensing Policy 2023_v4 28 Nov 2023
- Document LR578 Appendix 2_Comments 28 Nov 2023
Minutes
The Licensing Manager introduced the report and summarised the main changes to the current policy which were proposed as a result of the consultation and set out in Appendix 1 to the report. She highlighted the following typographical errors:
a) In paragraph 11.3a) of the covering report which should have referred to the Environment Act 1995 (not 2015 as stated).
b) In Policy B3 the first bullet point should be divided into two sentences with separate bullet points.
c) Correction to the paragraph numbers in the Counter Terrorism section of “Section B Public Safety” to B4 and B5.
The Licensing Manager responded to questions on the following:
a) The potential impact of the new Levelling-Up and Regeneration Act 2023 on protection of national parks and whether consequential changes were required to the policy. The Licensing Manager agreed to investigate this further in order that any necessary amendments could be submitted to Council.
b) The potential impact of the proposed additional Policy C6 on the future operation of large outside events held within the South Downs National Park (SDNP) area.
c) The use of the word “adequate” in Policy B3.
The Committee agreed to an additional recommendation to give delegated authority to the Licensing Manager to consider the impact of the Levelling-Up and Regeneration Act as detailed below.
RESOLVED:
That authority be delegated to the Licensing Manager, in consultation with the chair of the Committee and the Cabinet Member for Place and Local Plan, to agree revised wording to the Policy (if required) in response to the requirements of the Levelling-Up and Regeneration Act 2023.
RECOMMENDED (TO COUNCIL):
That the revised Statement of Licensing Policy under the Licensing Act 2003 be approved and adopted as set out in Appendix 1 to the report, subject to any additional amendments required in response to the Levelling-Up and Regeneration Act 2023 as outlined above.
a) In paragraph 11.3a) of the covering report which should have referred to the Environment Act 1995 (not 2015 as stated).
b) In Policy B3 the first bullet point should be divided into two sentences with separate bullet points.
c) Correction to the paragraph numbers in the Counter Terrorism section of “Section B Public Safety” to B4 and B5.
The Licensing Manager responded to questions on the following:
a) The potential impact of the new Levelling-Up and Regeneration Act 2023 on protection of national parks and whether consequential changes were required to the policy. The Licensing Manager agreed to investigate this further in order that any necessary amendments could be submitted to Council.
b) The potential impact of the proposed additional Policy C6 on the future operation of large outside events held within the South Downs National Park (SDNP) area.
c) The use of the word “adequate” in Policy B3.
The Committee agreed to an additional recommendation to give delegated authority to the Licensing Manager to consider the impact of the Levelling-Up and Regeneration Act as detailed below.
RESOLVED:
That authority be delegated to the Licensing Manager, in consultation with the chair of the Committee and the Cabinet Member for Place and Local Plan, to agree revised wording to the Policy (if required) in response to the requirements of the Levelling-Up and Regeneration Act 2023.
RECOMMENDED (TO COUNCIL):
That the revised Statement of Licensing Policy under the Licensing Act 2003 be approved and adopted as set out in Appendix 1 to the report, subject to any additional amendments required in response to the Levelling-Up and Regeneration Act 2023 as outlined above.
6
Parliamentary Constituency polling arrangements (LR576)
Attachments:
- Document LR576 Polling Station review 28 Nov 2023
- Document LR576 Appendix B 28 Nov 2023
- Document LR576 Appendix C - proposed polling places 28 Nov 2023
- Document LR576 Apdx D Consultation responses spreadsheet 28 Nov 2023
- Document LR576 Apdx E The Worthys 28 Nov 2023
Minutes
Patrick Davies spoke during public participation regarding this report as summarised briefly below.
He stated that he had submitted representations to the review of polling arrangements on behalf of the local Labour party. He did not believe that his comments relating to the variation in turnout in certain areas had been adequately addressed. Specifically he believed there was a shortage of polling stations in suitable locations in St Lukes and St Bartholomew wards which resulted in a reduced turnout from voters living in certain areas of Stanmore and Winnall. He did not consider it an adequate response in the report to state that no alternative suggestion was supplied.
The Governance Manager responded to the points raised by Mr Davies including advising that alternative locations for polling stations in the areas mentioned had been investigated but no suitable location had been identified currently. She emphasised that the monitoring for possible new polling stations would continue.
The Governance Manager introduced the report and drew attention to typographical errors in the report’s recommendations and elsewhere in the report. Specifically in relation to Newlands polling district, reference to “XW3” should be corrected to “WR3”.
She responded to members’ questions on the following:
a) Confirmation that turnout information at different polling stations was reported after each election.
b) There was potential for future provision for an additional polling station at Whiteley when community facilities were provided but Meadowside Leisure Centre was a suitable location for the double station at this time.
c) The practical difficulties and expense of using portacabins for polling stations.
d) The practical difficulties for both schools and the voting process of using schools as polling stations, particularly given the short statutory notice period provided for a parliamentary election.
e) That consideration had been given to a range of alternatives due to the loss of a polling station in the Upper Meon Valley and the reasons why proposed polling stations such as Makins Court were not suitable.
f) The reasons for the proposed location of polling stations in Weeke.
g) An explanation of the cost liability of different types of election.
h) Communication of the proposed changes to polling stations and areas to the electors.
i) The impact of the newly introduced Voter ID requirements.
j) The percentage of postal voters across the district.
As a visiting member, Councillor Porter requested that the references to “Barton Farm” be corrected to “Kings Barton”. She also asked that consideration be given to not having separate access for able and non-able voters at polling stations. The Governance Manager noted this comment for further consideration and guidance to presiding officers when setting up polling stations.
One Member suggested that the suitability of Tichborne Cricket Club as an alternative polling station be investigated. The Governance Manager agreed to investigate this suggestion further for possible future arrangements and report back accordingly.
RESOLVED:
1. That the following changes to polling districts are agreed:
a) Newlands: To combine WR2 and XW2 creating WR3.
b) Headbourne Worthy: To split WW to create WW1 and WW2 allowing a separate polling district for Kings Barton
c) Whiteley: To split YE into YE1 and YE2 allowing a more manageable polling station register.
2. That the following permanent changes to polling places are agreed:
a) WD: Alresford & Itchen Valley - From the Ship Inn to Bishops Sutton Village Hall
b) WR2 & XW2 Denmead – From Berewood School to Newlands Community Hall
c) XV2: The Worthys - From St Andrews Garrison Church to St Andrews Community Centre
d) XZ: Upper Meon Valley – From Tichborne Arms to Cheriton Village Hall
e) YG & YG1: St Barnabas – confirm Winchester Racquets and Fitness
f) YV: St Luke – recognise the name change from Level 10 Church to New Life Church
g) XF: St Barnabas – From Wesley Methodist Church to Weeke Community Centre
He stated that he had submitted representations to the review of polling arrangements on behalf of the local Labour party. He did not believe that his comments relating to the variation in turnout in certain areas had been adequately addressed. Specifically he believed there was a shortage of polling stations in suitable locations in St Lukes and St Bartholomew wards which resulted in a reduced turnout from voters living in certain areas of Stanmore and Winnall. He did not consider it an adequate response in the report to state that no alternative suggestion was supplied.
The Governance Manager responded to the points raised by Mr Davies including advising that alternative locations for polling stations in the areas mentioned had been investigated but no suitable location had been identified currently. She emphasised that the monitoring for possible new polling stations would continue.
The Governance Manager introduced the report and drew attention to typographical errors in the report’s recommendations and elsewhere in the report. Specifically in relation to Newlands polling district, reference to “XW3” should be corrected to “WR3”.
She responded to members’ questions on the following:
a) Confirmation that turnout information at different polling stations was reported after each election.
b) There was potential for future provision for an additional polling station at Whiteley when community facilities were provided but Meadowside Leisure Centre was a suitable location for the double station at this time.
c) The practical difficulties and expense of using portacabins for polling stations.
d) The practical difficulties for both schools and the voting process of using schools as polling stations, particularly given the short statutory notice period provided for a parliamentary election.
e) That consideration had been given to a range of alternatives due to the loss of a polling station in the Upper Meon Valley and the reasons why proposed polling stations such as Makins Court were not suitable.
f) The reasons for the proposed location of polling stations in Weeke.
g) An explanation of the cost liability of different types of election.
h) Communication of the proposed changes to polling stations and areas to the electors.
i) The impact of the newly introduced Voter ID requirements.
j) The percentage of postal voters across the district.
As a visiting member, Councillor Porter requested that the references to “Barton Farm” be corrected to “Kings Barton”. She also asked that consideration be given to not having separate access for able and non-able voters at polling stations. The Governance Manager noted this comment for further consideration and guidance to presiding officers when setting up polling stations.
One Member suggested that the suitability of Tichborne Cricket Club as an alternative polling station be investigated. The Governance Manager agreed to investigate this suggestion further for possible future arrangements and report back accordingly.
RESOLVED:
1. That the following changes to polling districts are agreed:
a) Newlands: To combine WR2 and XW2 creating WR3.
b) Headbourne Worthy: To split WW to create WW1 and WW2 allowing a separate polling district for Kings Barton
c) Whiteley: To split YE into YE1 and YE2 allowing a more manageable polling station register.
2. That the following permanent changes to polling places are agreed:
a) WD: Alresford & Itchen Valley - From the Ship Inn to Bishops Sutton Village Hall
b) WR2 & XW2 Denmead – From Berewood School to Newlands Community Hall
c) XV2: The Worthys - From St Andrews Garrison Church to St Andrews Community Centre
d) XZ: Upper Meon Valley – From Tichborne Arms to Cheriton Village Hall
e) YG & YG1: St Barnabas – confirm Winchester Racquets and Fitness
f) YV: St Luke – recognise the name change from Level 10 Church to New Life Church
g) XF: St Barnabas – From Wesley Methodist Church to Weeke Community Centre
Previous Meetings
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