Winchester City Borough Council Licensing & Regulation Committee Meeting

Dec. 6, 2023, 6:30 p.m.

This is a meeting of the Licensing & Regulation Committee of Winchester City Borough Council held on the 6th Dec 2023.

The last meeting was on 6th Mar 2025. The next meeting is scheduled for 16th Jun 2025.

Meeting Status
Confirmed
Agenda Published

Yes

Decisions Published

No

Minutes Published

Yes

Meeting Location

Walton Suite, Guildhall, Winchester and streamed live on YouTube at www.youtube.com/winchestercc

Meeting Recordings

No recordings have been submitted for this meeting yet. If you have one, you can Upload a Recording

Agenda
Item Title Minutes
1 Apologies and Deputy Members

Apologies for absence were received from Councillors Prest and Langford-Smith with Councillors Morris and Cunningham attending as standing deputy members.

 

2 Disclosures of Interests

There were no declarations of interest made.

 

3 Minutes of the previous meeting held 5 September 2023 Minutes , 05/09/2023 Licensing & Regulation Committee

RESOLVED:

 

          That the minutes of the previous meeting held on 5 September 2023 be approved and adopted.

 

4 Public Participation

 

Patrick Davies spoke during public participation regarding report LR576 as summarised briefly under the relevant minute below.

 

 

5 Review of the Licensing Policy under the Licensing Act 2003 - update following consultation (LR578) LR578 Review of Statement of Licensing Policy under the Licensing Act 2003 – update following consultation
LR578 Appendix 1_Draft Licensing Policy 2023_v4
LR578 Appendix 2_Comments

The Licensing Manager introduced the report and summarised the main changes to the current policy which were proposed as a result of the consultation and set out in Appendix 1 to the report.  She highlighted the following typographical errors:

a)    In paragraph 11.3a) of the covering report which should have referred to the Environment Act 1995 (not 2015 as stated).

b)    In Policy B3 the first bullet point should be divided into two sentences with separate bullet points.

c)    Correction to the paragraph numbers in the Counter Terrorism section of “Section B Public Safety” to B4 and B5.

 

The Licensing Manager responded to questions on the following:

a)    The potential impact of the new Levelling-Up and Regeneration Act 2023 on protection of national parks and whether consequential changes were required to the policy.  The Licensing Manager agreed to investigate this further in order that any necessary amendments could be submitted to Council.

b)    The potential impact of the proposed additional Policy C6 on the future operation of large outside events held within the South Downs National Park (SDNP) area.

c)    The use of the word “adequate” in Policy B3. 

 

The Committee agreed to an additional recommendation to give delegated authority to the Licensing Manager to consider the impact of the Levelling-Up and Regeneration Act as detailed below.

 

RESOLVED:

 

          That authority be delegated to the Licensing Manager, in consultation with the chair of the Committee and the Cabinet Member for Place and Local Plan, to agree revised wording to the Policy (if required) in response to the requirements of the Levelling-Up and Regeneration Act 2023.

 

RECOMMENDED (TO COUNCIL):

 

That the revised Statement of Licensing Policy under the Licensing Act 2003 be approved and adopted as set out in Appendix 1 to the report, subject to any additional amendments required in response to the Levelling-Up and Regeneration Act 2023 as outlined above.

 

6 Parliamentary Constituency polling arrangements (LR576) LR576 Polling Station review
LR576 Appendix C - proposed polling places
LR576 Apdx D Consultation responses spreadsheet
LR576 Apdx E The Worthys
LR576 Appendix B

Patrick Davies spoke during public participation regarding this report as summarised briefly below.

He stated that he had submitted representations to the review of polling arrangements on behalf of the local Labour party.  He did not believe that his comments relating to the variation in turnout in certain areas had been adequately addressed.  Specifically he believed there was a shortage of polling stations in suitable locations in St Lukes and St Bartholomew wards which resulted in a reduced turnout from voters living in certain areas of Stanmore and Winnall.  He did not consider it an adequate response in the report to state that no alternative suggestion was supplied.

 

The Governance Manager responded to the points raised by Mr Davies including advising that alternative locations for polling stations in the areas mentioned had been investigated but no suitable location had been identified currently. She emphasised that the monitoring for possible new polling stations would continue.

 

The Governance Manager introduced the report and drew attention to typographical errors in the report’s recommendations and elsewhere in the report. Specifically in relation to Newlands polling district, reference to “XW3” should be corrected to “WR3”. 

 

She responded to members’ questions on the following:

a)    Confirmation that turnout information at different polling stations was reported after each election.

b)    There was potential for future provision for an additional polling station at Whiteley when community facilities were provided but Meadowside Leisure Centre was a suitable location for the double station at this time.

c)    The practical difficulties and expense of using portacabins for polling stations.

d)    The practical difficulties for both schools and the voting process of using schools as polling stations, particularly given the short statutory notice period provided for a parliamentary election.

e)    That consideration had been given to a range of alternatives due to the loss of a polling station in the Upper Meon Valley and the reasons why proposed polling stations such as Makins Court were not suitable.

f)      The reasons for the proposed location of polling stations in Weeke.

g)    An explanation of the cost liability of different types of election.

h)    Communication of the proposed changes to polling stations and areas to the electors.

i)      The impact of the newly introduced Voter ID requirements.

j)      The percentage of postal voters across the district.

 

As a visiting member, Councillor Porter requested that the references to “Barton Farm” be corrected to “Kings Barton”.  She also asked that consideration be given to not having separate access for able and non-able voters at polling stations.  The Governance Manager noted this comment for further consideration and guidance to presiding officers when setting up polling stations.

 

One Member suggested that the suitability of Tichborne Cricket Club as an alternative polling station be investigated.  The Governance Manager agreed to investigate this suggestion further for possible future arrangements and report back accordingly.

 

RESOLVED:

 

1.                That the following changes to polling districts are agreed:

a)    Newlands: To combine WR2 and XW2 creating WR3.

b)    Headbourne Worthy: To split WW to create WW1 and WW2 allowing a separate polling district for Kings Barton

c)    Whiteley: To split YE into YE1 and YE2 allowing a more manageable polling station register. 

 

2.                That the following permanent changes to polling places are agreed:

a)      WD: Alresford & Itchen Valley - From the Ship Inn to Bishops Sutton Village Hall

b)      WR2 & XW2 Denmead – From Berewood School to Newlands Community Hall

c)       XV2: The Worthys - From St Andrews Garrison Church to St Andrews Community Centre

d)      XZ: Upper Meon Valley – From Tichborne Arms to Cheriton Village Hall

e)      YG & YG1: St Barnabas – confirm Winchester Racquets and Fitness

f)        YV: St Luke – recognise the name change from Level 10 Church to New Life Church

g)      XF: St Barnabas – From Wesley Methodist Church to Weeke Community Centre

 

 

Councillor Adrian Brophy photo Vice-Chair
Councillor Adrian Brophy

Liberal Democrat

Present, as expected

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Councillor Anne Small photo Deputy
Councillor Anne Small

Liberal Democrat

Not required

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Councillor Brian Laming photo Chairperson
Councillor Brian Laming

Liberal Democrat

Present, as expected

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Councillor George Prest photo Committee Member
Councillor George Prest

Liberal Democrat

Apologies, sent representative

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Councillor Jackie Porter photo Guest Cabinet Member for Place and Local Plan
Councillor Jackie Porter

Liberal Democrat

In attendance

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Councillor Jerry Pett photo Committee Member
Councillor Jerry Pett

Liberal Democrat

Present, as expected

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Councillor Jonny Morris photo Deputy
Councillor Jonny Morris

Liberal Democrat

Present, as substitute

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Councillor Nathan Eve photo Committee Member
Councillor Nathan Eve

Liberal Democrat

Present, as expected

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Councillor Sudhakar Achwal photo Committee Member
Councillor Sudhakar Achwal

Liberal Democrat

Present, as expected

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Councillor Danny Lee photo Deputy
Councillor Danny Lee

Green

Not required

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Councillor Malcolm Wallace photo Committee Member
Councillor Malcolm Wallace

Green

Present, as expected

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Councillor Frank Pearson photo Committee Member
Councillor Frank Pearson

Conservative

Present, as expected

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Councillor Michael Kurn photo Committee Member Group Manager - Conservative Group
Councillor Michael Kurn

Conservative

Absent

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Councillor Michael Read photo Deputy
Councillor Michael Read

Conservative

Not required

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Councillor Patrick Cunningham photo Deputy
Councillor Patrick Cunningham

Conservative

Present, as substitute

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Councillor Paula Langford-Smith photo Committee Member
Councillor Paula Langford-Smith

Conservative

Apologies, sent representative

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Previous Committee Meetings
Meeting

6th Mar 2025

Licensing & Regulation Committee

Meeting

4th Dec 2024 Cancelled

Licensing & Regulation Committee

Meeting

3rd Sep 2024 Cancelled

Licensing & Regulation Committee

Meeting

17th Jun 2024 Cancelled

Licensing & Regulation Committee

Meeting

27th Feb 2024 Cancelled

Licensing & Regulation Committee

Meeting

6th Dec 2023

Licensing & Regulation Committee

Meeting

5th Sep 2023

Licensing & Regulation Committee

Meeting

6th Jun 2023 Cancelled

Licensing & Regulation Committee

Meeting

21st Feb 2023 Cancelled

Licensing & Regulation Committee

Meeting

31st Jan 2023

Licensing & Regulation Committee

Future Committee Meetings
Meeting

16th Jun 2025

Licensing & Regulation Committee

Meeting

3rd Dec 2025

Licensing & Regulation Committee

Source
This meeting detail is from Winchester City Borough Council website
Back to Licensing & Regulation Committee
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