Winchester City Borough Council
Councillors:
45
Wards:
16
Committees:
67
Meetings (2025):
83
Meetings (2024):
100
Meeting
Cabinet Committee: Housing - Winchester City
Meeting Times
Scheduled Time
Start:
Thursday, 2nd February 2023
10:00 AM
Thursday, 2nd February 2023
10:00 AM
End:
Thursday, 2nd February 2023
2:00 PM
Thursday, 2nd February 2023
2:00 PM
Actual Time
Started:
Thursday, 2nd February 2023
10:00 AM
Thursday, 2nd February 2023
10:00 AM
Finished:
Thursday, 2nd February 2023
3:20 PM
Thursday, 2nd February 2023
3:20 PM
Meeting Status
Status:
Confirmed
Confirmed
Date:
02 Feb 2023
02 Feb 2023
Location:
Walton Suite, Winchester Guildhall
Walton Suite, Winchester Guildhall
Meeting Attendees
Non-voting Member
Deputy Mayor
Chairperson
Deputy Leader and Cabinet Member for Community and Housing
Councillor Paula Ferguson
Present, as expected
Non-voting Member
Leader of the Conservative Group
Non-voting Member
David Light
TACT
Present, as expected
Non-voting Member
David Chafe
TACT
Present, as expected
Non-voting Deputy
Lin Mellish
TACT
In attendance
Agenda
1
Apologies
To record the names of apologies given.
Minutes
Apologies were received as noted above.
2
Disclosure of Interests
To receive any disclosure of interests from Members and Officers in matters to be discussed.
Note: Councillors are reminded of their obligations to declare disclosable pecuniary interests, personal and/or prejudicial interests in accordance with legislation and the Council’s Code of Conduct.
Note: Councillors are reminded of their obligations to declare disclosable pecuniary interests, personal and/or prejudicial interests in accordance with legislation and the Council’s Code of Conduct.
Minutes
There were no declarations of interest made.
4
Public participation
NB members of the public are required to register with Democratic Services three clear working days before the meeting (contact: democracy@winchester.gov.uk or 01962 848 264).
Minutes
There were no questions asked or statements made.
5
Minutes of the previous meeting held on 31 October 2022
Attachments:
- Document Minutes , 31/10/2022 Cabinet Committee: Housing 25 Jan 2023
Minutes
RESOLVED:
That the minutes of the previous meeting held on 31 October 2022 be agreed as a correct record.
That the minutes of the previous meeting held on 31 October 2022 be agreed as a correct record.
6
Chairperson's announcements
Minutes
Councillor Ferguson welcomed Simon Hendey to the meeting. Mr Hendey had recently joined the council as Strategic Director with responsibility for housing.
Councillor Ferguson also provided an update on the ‘retrofit ready’ programme for council tenants which was progressing well.
Councillor Ferguson also provided an update on the ‘retrofit ready’ programme for council tenants which was progressing well.
7
New Homes Programme Update (verbal update)
Attachments:
- Document New Homes Programme Development update Feb 2023 25 Jan 2023
Minutes
The Head of New Homes Delivery gave a presentation which is available on the council’s website and responded to questions and comments raised by members and TACT representatives on the following:
· The progress of the council delivering 1000 new homes by 2030.
· The experience that the council had gained to assist with its delivery of extra care schemes, such as that proposed Kings Barton Winchester.
· Land availability for new affordable homes – including at smaller sites in the council’s ownership and larger sites coming forward as part of the local plan process where the council could assist with negotiations with communities and developers.
· Updates regarding schemes at Whiteley, The Dean (Alresford) and Winecross Cottages (North Boarhunt).
· The role and influence of the Partnership for South Hampshire (PfSH) with negotiation with the Environment Agency and Natural England regarding nitrate and phosphate mitigation.
· Sewage treatment plants in the district and their contribution to phosphate mitigation and also Nitrate credits and their ‘banking’.
RESOLVED:
That the presentation be noted.
· The progress of the council delivering 1000 new homes by 2030.
· The experience that the council had gained to assist with its delivery of extra care schemes, such as that proposed Kings Barton Winchester.
· Land availability for new affordable homes – including at smaller sites in the council’s ownership and larger sites coming forward as part of the local plan process where the council could assist with negotiations with communities and developers.
· Updates regarding schemes at Whiteley, The Dean (Alresford) and Winecross Cottages (North Boarhunt).
· The role and influence of the Partnership for South Hampshire (PfSH) with negotiation with the Environment Agency and Natural England regarding nitrate and phosphate mitigation.
· Sewage treatment plants in the district and their contribution to phosphate mitigation and also Nitrate credits and their ‘banking’.
RESOLVED:
That the presentation be noted.
8
Disabled Facilities Grants
Attachments:
- Document CAB3382(H) Disabled facilities grant 25 Jan 2023
- Document CAB3382(H) - Appendix B DFG EIA Final 25 Jan 2023
Minutes
RESOLVED:
That the decision recommended in report CAB3382(H) be deferred for consideration at the next meeting of the Cabinet Committee: Housing on 21 March 2023.
That the decision recommended in report CAB3382(H) be deferred for consideration at the next meeting of the Cabinet Committee: Housing on 21 March 2023.
9
Housing Services Compensation & Reimbursement Policy
Attachments:
- Document CAB3394(H) Housing Services Policy for Compensation and Reimbursment 25 Jan 2023
- Document CAB3394(H) - Appendix 1 Housing Services Compensation Policy 25 Jan 2023
- Document CAB3394(H) - APPENDIX 2 25 Jan 2023
- Document CAB3394(H) Appendix 3 - Equality Impact Assessment - Compensation Policy - May 2022 25 Jan 2023
Minutes
(CAB3394(H))
The Property Services Manager provided an update and clarification to some areas of his report.
The Property Services Manager and Corporate Head of Housing responded to questions and comments raised by members and TACT representatives on the following:
· Assurances of sufficient ‘van stock’ to enable completion of an appointment;
· Ability to resolve disputes as to whether a contractor had met an appointment or not;
· The council being inundated with heating system breakdowns following a period of mild weather and sudden onset of cold temperatures and the council’s proposed communication plan to help address this in the future;
· When a more ‘consumer friendly’ version of the new policy was to be prepared for circulation to tenants;
· The proposed level of compensation for missed appointments and when the council was able to consider greater payments when loss of earnings could be demonstrated (paragraph 3.01 of the policy as set out at Appendix 1 to the report;
· Compensation payments to be made in voucher equivalent and flexibility and understanding of tenant circumstance regarding this;
· Consultation with tenants of the council’s Heating Strategy and moving those tenants who were ‘off grid’ to new systems which may cost more to run;
· The potential negative impact of the policy on those tenants with protected characteristics – a common sense and reasonableness approach would be taken.
During debate, the committee welcomed the proposal for regular review of the policy and two additional recommendations to those set out in the report were noted and agreed as set out in the resolution below (recommendations 2 and 3).
The Cabinet Committee agreed the following for the reasons set out above and outlined in the report.
RESOLVED:
1. That the Housing Services Compensation and Reimbursement policy be approved as set out in Appendix 1 of report CAB3394(H).
2. That authority be delegated to the Corporate Head of Housing, in consultation with the Deputy Leader & Cabinet Member for Community and Housing, to make minor changes to the policy as required.
3. That the policy be reviewed on a bi-annual basis.
The Property Services Manager provided an update and clarification to some areas of his report.
The Property Services Manager and Corporate Head of Housing responded to questions and comments raised by members and TACT representatives on the following:
· Assurances of sufficient ‘van stock’ to enable completion of an appointment;
· Ability to resolve disputes as to whether a contractor had met an appointment or not;
· The council being inundated with heating system breakdowns following a period of mild weather and sudden onset of cold temperatures and the council’s proposed communication plan to help address this in the future;
· When a more ‘consumer friendly’ version of the new policy was to be prepared for circulation to tenants;
· The proposed level of compensation for missed appointments and when the council was able to consider greater payments when loss of earnings could be demonstrated (paragraph 3.01 of the policy as set out at Appendix 1 to the report;
· Compensation payments to be made in voucher equivalent and flexibility and understanding of tenant circumstance regarding this;
· Consultation with tenants of the council’s Heating Strategy and moving those tenants who were ‘off grid’ to new systems which may cost more to run;
· The potential negative impact of the policy on those tenants with protected characteristics – a common sense and reasonableness approach would be taken.
During debate, the committee welcomed the proposal for regular review of the policy and two additional recommendations to those set out in the report were noted and agreed as set out in the resolution below (recommendations 2 and 3).
The Cabinet Committee agreed the following for the reasons set out above and outlined in the report.
RESOLVED:
1. That the Housing Services Compensation and Reimbursement policy be approved as set out in Appendix 1 of report CAB3394(H).
2. That authority be delegated to the Corporate Head of Housing, in consultation with the Deputy Leader & Cabinet Member for Community and Housing, to make minor changes to the policy as required.
3. That the policy be reviewed on a bi-annual basis.
10
Date of next meeting/future work programme
21 March 2023
(i) New Homes Programme update (standing update)
(ii) Housing Strategy
(iii) Garage Policy
(iv) Preventing Homelessness Grant Spending Plan 23/24
(v) Wickham Community Land Trust
(vi) Private Sector Housing Renewal Strategy
(i) New Homes Programme update (standing update)
(ii) Housing Strategy
(iii) Garage Policy
(iv) Preventing Homelessness Grant Spending Plan 23/24
(v) Wickham Community Land Trust
(vi) Private Sector Housing Renewal Strategy
Minutes
The Chairperson advised that the next meeting of the committee was on Tuesday 21 March 2023.
Previous Meetings
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