Test Valley Borough Council
Councillors:
43
Wards:
21
Committees:
17
Meetings (2025):
93
Meetings (2024):
86
Meeting
General Purposes Committee - Test Valley
Meeting Times
Scheduled Time
Start:
Monday, 18th November 2024
5:30 PM
Monday, 18th November 2024
5:30 PM
End:
Monday, 18th November 2024
9:30 PM
Monday, 18th November 2024
9:30 PM
Meeting Status
Status:
Confirmed
Confirmed
Date:
18 Nov 2024
18 Nov 2024
Location:
Conference Room 1, Beech Hurst, Weyhill Road, Andover
Conference Room 1, Beech Hurst, Weyhill Road, Andover
Meeting Attendees
Committee Member
Deputy Leader and Finance and Resources Portfolio Holder
Officer
Human Resources Manager
Alex Rowland
HR
Expected
Committee Member
Delivery Lead - Community Led Projects Portfolio Holder
Committee Member
Leader and Strategic Regeneration and Partnerships Portfolio Holder
Agenda
1
Apologies
Minutes
Apologies for absence were received from Councillors Lashbrook, Matthews, A Dowden, C Dowden, MacDonald and Yalden.
2
Public Participation
Minutes
There was no public participation.
3
Declarations of Interest
Minutes
There were no declarations of interest.
4
Urgent Items
Minutes
There were no urgent items to be considered.
5
Minutes of the previous meeting
To approve as a correct record the minutes of the meeting held on 15 July 2024.
Attachments:
- Document Minutes - 15 July 2024 08 Nov 2024
Minutes
Councillor North proposed and Councillor Burnage seconded the motion that the minutes of the previous meeting were an accurate record. Upon being put to the vote the motion was carried.
6
Annual Health and Safety Performance Report 2023-24
To approve the Annual Health and Safety Report 2023-24.
Attachments:
- Document Annual Health and Safety - Report 08 Nov 2024
Minutes
The Council’s Corporate Health and Safety Policy requires an annual report on health and safety performance and planning.
The Corporate Health and Safety Manager presented a report which summarised health and safety management activities over a twelve-month period, April 2023 to March 2024, covering significant issues council-wide and demonstrated the Council’s commitment, openness and transparency to:
Being transparent on the Council’s performance on health and safety, by publishing health and safety performance data. Detailing Council’s health and safety performance, accidents, incidents, training and arrangements for managing risks. Highlighting how we monitor and measure health and safety performance, with a view to highlighting areas where the Council performs well, and areas for improvement. Our responsibility for ensuring a safe and healthy environment for service users, members of the public, employees and contractors.
The following recommendation was proposed by Councillor North and seconded by Councillor Flood and unanimously agreed by the Committee.
Resolved:
That the Annual Health and Safety Report 2023-2024 be approved.
The Corporate Health and Safety Manager presented a report which summarised health and safety management activities over a twelve-month period, April 2023 to March 2024, covering significant issues council-wide and demonstrated the Council’s commitment, openness and transparency to:
Being transparent on the Council’s performance on health and safety, by publishing health and safety performance data. Detailing Council’s health and safety performance, accidents, incidents, training and arrangements for managing risks. Highlighting how we monitor and measure health and safety performance, with a view to highlighting areas where the Council performs well, and areas for improvement. Our responsibility for ensuring a safe and healthy environment for service users, members of the public, employees and contractors.
The following recommendation was proposed by Councillor North and seconded by Councillor Flood and unanimously agreed by the Committee.
Resolved:
That the Annual Health and Safety Report 2023-2024 be approved.
7
HR Policy and Procedure Revisions
To seek approval of a Vehicle CCTV Usage Policy.
Attachments:
- Document Policy Review - vehicle CCTV - Report 08 Nov 2024
- Document Policy Review - vehicle CCTV - Annex 08 Nov 2024
Minutes
The Council has a suite of policies and procedures which are used to manage a wide range of employment and other matters. These are subject to periodic review and update.
The HR Manager presented a report to consider a new Vehicle Mounted CCTV Usage Policy which set out how CCTV mounted on council vehicles will be viewed and managed in an acceptable way and ensures compliance with Data Protection and Human Rights regulations and legislation. The policy set out a number of advantages for the use of CCTV in the provision of a safe and secure working environment within the vicinity of council vehicles, it protects council property and enables prompt investigation of matters raised.
The following recommendation was proposed by Councillor North and seconded by Councillor Adams-King and unanimously agreed by the Committee.
Resolved:
That the Vehicle Mounted CCTV Usage Policy, attached as Annex 1 to the report, be approved.
The HR Manager presented a report to consider a new Vehicle Mounted CCTV Usage Policy which set out how CCTV mounted on council vehicles will be viewed and managed in an acceptable way and ensures compliance with Data Protection and Human Rights regulations and legislation. The policy set out a number of advantages for the use of CCTV in the provision of a safe and secure working environment within the vicinity of council vehicles, it protects council property and enables prompt investigation of matters raised.
The following recommendation was proposed by Councillor North and seconded by Councillor Adams-King and unanimously agreed by the Committee.
Resolved:
That the Vehicle Mounted CCTV Usage Policy, attached as Annex 1 to the report, be approved.
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