Test Valley Borough Council General Purposes Committee Meeting

July 15, 2024, 5:30 p.m.

This is a meeting of the General Purposes Committee of Test Valley Borough Council held on the 15th Jul 2024.

The last meeting was on 31st Mar 2025. The next meeting is scheduled for 6th May 2025.

Meeting Status
Confirmed
Agenda Published

Yes

Decisions Published

No

Minutes Published

Yes

Meeting Location

Conference Room 1, Beech Hurst, Weyhill Road, Andover, Hampshire, SP10 3AJ

Meeting Recordings

No recordings have been submitted for this meeting yet. If you have one, you can Upload a Recording

Agenda
Item Title Minutes
1 Apologies

Apologies were received from Councillor P Lashbrook.

2 Public Participation

There was no public participation however Councillor Andersen gave notice to speak on item 7, HR Policy and Procedure Revisions.

3 Declarations of Interest

There were no declarations of interest.

4 Urgent Items

There were no urgent items to be considered.

 

5 Minutes of the previous meeting Minutes - 3 June 2024

The minutes of the General Purposes Committee held on 8 January 2024 were proposed by proposed by Councillor Adams-King and seconded by Councillor A Dowden. Upon being put to the vote, the motion was carried.

 

Resolved:

 

That the minutes of the meeting held on 3 June 2024 be approved, without amendment, and signed as a correct record.

 

6 Staff Pay Award for 2024/25 Pay Award - Report
Pay Award - Annex 1
Pay Award - Annex 2

Consideration was given to a report of the Chief Executive and Human Resources Manager which recommended a full and final pay award for 2024/25 of 3.8% on all pay grades following negotiations with the trade unions in response to their pay claim for 2024/5.

 

The Chief Executive explained that the Council recognises local conditions of service in relation to pay which means that each year the Council enters into negotiations directly with the local trade unions about the annual pay award and any changes to the local pay spine with a view to reaching an agreement.

 

The Committee were informed that the last staff survey had shown that morale was good and the next survey would be out in the next few weeks.  There had been some difficulties with hiring and retention of professional staff and the pay award of 3.8% would go some way to addressing the issue.

 

Staff pay had kept up with inflation paying more to lower grades over the last ten years with the lowest grades above both the national living wage as at April 2024 and the living foundation wage and this has addressed the difficulties in recruiting at that level.

 

The Council has good reputation as an employer, with good retention and promotion of staff internally as well as attracting good candidates from other local authorities.

 

The motion was proposed by Councillor Matthews and seconded by Councillor Adams King.  Upon being put to the vote the motion was carried.

 

Resolved:

 

The Council makes a full and final pay award for 2024/25 of 3.8% across all grades with effect from 1 April 2024.

7 HR Policy and Procedure Revisions Smoking and Vaping Policy - Report
Smoking and Vaping Policy - Annex

Consideration was given to a report of the Human Resources Manager which requested the Committee to approve a new Smoking and Vaping Policy which was attached as an Annex to the report.

 

The Council has a suite of policies and procedures which are used to manage a wide range of employment and other matters.  These are subject to periodic review and update. 

 

The Smoking and Vaping policy has been updated to provide a safe and healthy workplace for employees and visitors.  The updated policy has been broadened out to cover vaping and e-cigarettes and has more of a focus on personal responsibility of those who smoke or vape to do so in line with the policy and in a way which is respectful to other and their environment.

 

The changes recommended will enable the policy to be updated and ensure it remains compliant with legislation and in line with current and best practice.

 

The motion was proposed by Councillor Matthews and seconded by Councillor Flood.  Upon being put to the vote the motion was carried.

 

Resolved:

 

That the Smoking and Vaping Policy, attached as an Annex to the report, be approved.

Councillor Alan Dowden photo Committee Member
Councillor Alan Dowden

Liberal Democrat

Present, as expected

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Councillor Celia Dowden photo Committee Member
Councillor Celia Dowden

Liberal Democrat

Present, as expected

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Councillor Janet Burnage photo Committee Member
Councillor Janet Burnage

Liberal Democrat

Present, as expected

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Councillor Sally Yalden photo Committee Member
Councillor Sally Yalden

Liberal Democrat

Present, as expected

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Councillor Iris Anita Andersen photo Guest
Councillor Iris Anita Andersen

Conservative

In attendance

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Councillor Lisa Matthews photo Vice-Chairman
Councillor Lisa Matthews

Conservative

Present, as expected

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Councillor Maureen Flood photo Committee Member Deputy Leader
Councillor Maureen Flood

Conservative

Present, as expected

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Councillor Nick Adams-King photo Committee Member
Councillor Nick Adams-King

Conservative

Present, as expected

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Councillor Philip Lashbrook photo Chairman
Councillor Philip Lashbrook

Conservative

Apologies

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Councillor Philip North photo Committee Member
Councillor Philip North

Conservative

Present, as expected

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Councillor Stewart MacDonald photo Committee Member
Councillor Stewart MacDonald

Conservative

Present, as expected

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Councillor Zilliah Brooks photo Committee Member
Councillor Zilliah Brooks

Conservative

Present, as expected

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Previous Committee Meetings
Meeting

31st Mar 2025 Cancelled

General Purposes Committee

Meeting

17th Feb 2025 Cancelled

General Purposes Committee

Meeting

6th Jan 2025 Cancelled

General Purposes Committee

Meeting

18th Nov 2024

General Purposes Committee

Meeting

7th Oct 2024 Cancelled

General Purposes Committee

Meeting

27th Aug 2024 Cancelled

General Purposes Committee

Meeting

15th Jul 2024

General Purposes Committee

Meeting

3rd Jun 2024

General Purposes Committee

Meeting

8th Apr 2024 Cancelled

General Purposes Committee

Meeting

19th Feb 2024 Cancelled

General Purposes Committee

Future Committee Meetings
Meeting

6th May 2025

General Purposes Committee

Meeting

17th Jun 2025

General Purposes Committee

Meeting

28th Jul 2025

General Purposes Committee

Meeting

8th Sep 2025

General Purposes Committee

Meeting

20th Oct 2025

General Purposes Committee

Meeting

1st Dec 2025

General Purposes Committee

Source
This meeting detail is from Test Valley Borough Council website
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