Name: Overview and Scrutiny Management Committee
Start: 2024-07-11T16:30:00Z
End: 2024-07-11T20:30:00Z
Location: Council Chamber - Civic Centre

Agenda

Published

Minutes

Published

Meeting Times

Scheduled Time

Start:
Thursday, 11th July 2024
5:30 PM

End:
Thursday, 11th July 2024
9:30 PM

Meeting Status

Status:
Confirmed

Date:
11 Jul 2024

Location:
Council Chamber - Civic Centre

Meeting Attendees

Chair

Councillor Richard Blackman

Liberal Democrat

Present, as expected

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Committee Member

Sheriff of Southampton - 2025 -2026

Councillor Pat Evemy

Labour

Present, as expected

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Committee Member

Councillor Yvonne Frampton

Labour

Present, as expected

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Committee Member

Councillor Alice Kloker

Labour

Present, as expected

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Committee Member

Councillor Steve Leggett

Labour

Present, as expected

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Committee Member

Councillor Eugene McManus

Labour

Present, as expected

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Committee Member

Councillor Sarah Powell-Vaughan

Conservative

Apologies

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Committee Member

Councillor Matthew Renyard

Green

Present, as expected

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Committee Member

Councillor Rob Stead

Conservative

Present, as expected

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Committee Member

Catherine Hobbs

Roman Catholic Church

Expected

Committee Member

Appointed - OSMC

Rob Sanders

Church of England

Present, as expected

Officer

Richard Ivory

Expected

Officer

Executive Director - Wellbeing (Children and Learning)

Robert Henderson

Expected

Officer

Mel Creighton

Expected

Officer

Adam Wilkinson

Expected

Officer

Claire Edgar

Expected

Officer

Andrew Travers

Expected

Committee Member

Councillor Peter Baillie

Conservative

Present, as substitute

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Agenda

1 Apologies and Changes in Panel Membership (If Any)

To note any changes in membership of the Panel made in accordance with Council Procedure Rule 4.3.

Minutes It was noted that following receipt of the temporary resignation of Councillor Powell-Vaughan from the Committee, the Monitoring Officer, acting under delegated powers, had appointed Councillor P Baillie to replace her for the purposes of this meeting.

2 Election of Vice-Chair

To elect the Vice Chair for the Municipal Year 2024-2025.

Minutes Item deferred to the next meeting.

7 Minutes of the Previous Meeting (including matters arising)

To approve and sign as a correct record the Minutes of the meetings held on 20 June 2024 and to deal with any matters arising, attached.

Attachments:

Document Minutes 03 Jul 2024

Minutes RESOLVED that the minutes for the Committee meeting held on 20 June, 2024 be approved and signed as a correct record.

8 Forward Plan

Report of the Scrutiny Manager enabling the Overview and Scrutiny Management Committee to examine the content of the Forward Plan and to discuss issues of interest or concern with the Executive.

Attachments:

Document Forward Plan 03 Jul 2024
Document Appendix 1 - Transformation Update.docx 03 Jul 2024
Document Appendix 2 - MTFS Rebase.docx 03 Jul 2024

Minutes The Committee considered the report of the Scrutiny Manager which enabled the Overview and Scrutiny Management Committee to examine the content of the Forward Plan and to discuss issues of interest or concern with the Executive.

TRANSFORMATION UPDATE

The Committee considered the briefing paper and Cabinet report setting out the Transformation programme.

Councillor Fielker, Leader of the Council and Cabinet Members, Andrew Travers, Chief Executive and Executive Directors and James Fleming-Wills, Director of Transformation were present and with the consent of the Chair addressed the meeting.

The Committee discussed:

· What assurances could be provided ensuring the delivery of the transformation programme was successful now and in the future.

· Capacity within the Council to deliver projects running concurrently.

· What success looks like.

· How innovations and new ways of working being developed through transformation demonstrate the programme is not just a platform for service cuts.

· Steps being taken to ensure that programmes were resilient and not derailed by the loss of key staff members.

· The required level of savings that the Council was confident of delivering by the end of 2025/26 through the transformation programme.

· The expectation of the reduction in posts as a result of the transformation programme.

RESOLVED that a diagram identifying individual project timescales and programme interdependencies is shared with the Committee.

MTFS REBASE 2024/25 to 2027/28

The Committee considered the briefing paper and Cabinet report detailing the Medium Term Financial Strategy Rebase 2024/25 to 2027/28.

Councillor Letts, Cabinet Member for Finance and Corporate Services and Mel Creighton, Executive Director of Enabling Services were both present and with the consent of the Chair addressed the meeting.

The Committee discussed financial support for the transformation programme, levels of reserves and the rebuilding of the Capital Programme.

RESOLVED that, moving forward, the Committee agreed to consider Council finances at each meeting in which the performance of the Transformation Programme is scrutinised.

Previous Meetings

24th Apr 2025