Rushmoor Borough Council
Councillors:
39
Wards:
14
Committees:
11
Meetings (2025):
46
Meetings (2024):
63
Meeting
Corporate Governance, Audit and Standards Committee - Rushmoor
Agenda
Published
Minutes
Pending
Meeting Times
Scheduled Time
Start:
Thursday, 22nd May 2025
7:00 PM
Thursday, 22nd May 2025
7:00 PM
End:
Thursday, 22nd May 2025
11:00 PM
Thursday, 22nd May 2025
11:00 PM
Meeting Status
Status:
Confirmed
Confirmed
Date:
22 May 2025
22 May 2025
Location:
Council Offices, Farnborough
Council Offices, Farnborough
Meeting Attendees
Non-elected, non-voting
Independent Member (Audit)
Mr. Tom Davies
Expected
Secretary
Democratic Support Officer
Lucy Bingham
Expected
Agenda
1
Minutes
To confirm the Minutes of the Meeting held on 2nd April, 2025.
Attachments:
- Document Minutes of Previous Meeting 14 May 2025
2
Auditor's Annual Report 2023/24
To receive the Executive Head of Finance’s Report No. 24RBC (copy attached) which includes commentary on the Value for Money (VFM) arrangements for Rushmoor Borough Council for the Audit Year 2023/24. The report and commentary explain the work undertaken by Council’s external auditors, Ernst & Young (EY), and highlights any significant weaknesses identified, along with recommendations for improvement.
Attachments:
- Document Item 2. 24RBC 23-24 Auditors Annual Report FINAL 14 May 2025
3
External Audit Proposed Audit Planning Report 2024/25
To receive the Executive Head of Finance’s Report No. 25RBC (copy attached) which includes the provisional audit planning report from the Council’s external auditors, Ernst & Young (EY), for the 2024/25 audit.
Attachments:
- Document Item 3. 25RBC Audit Planning Report - Local Government 2024-25_v1 14 May 2025
4
Annual Governance Statement 2024/25
To consider the Financial Governance Manager’s Report No. AUD25/03 (copy attached) which presents the Annual Governance Statement 2024/25 for review and approval.
Attachments:
- Document Item 4. Annual Governance Statement 14 May 2025
5
Internal Audit - Annual Audit Opinion 2024/25
To receive the Financial Governance Manager’s Report No. AUD25/04 (copy attached) which presents the Financial Governance Manager’s independent annual audit opinion for 2024/25.
Attachments:
- Document Item 5. Annual Audit Opinion 2024-25 14 May 2025
6
Treasury Management and Non-Treasury Investment Operations 2024-25
To consider the Executive Head of Finance’s Report (copy attached) which sets out the activities of the Treasury Management and Non-Treasury Management Investment Operations as at 31st March, 2025.
Attachments:
- Document Item 6. Treasury Management 14 May 2025
7
Granting Dispensation from Provisions of the Code of Conduct for Members
To consider the Monitoring Officer’s Report No. LEG25/01 (copy attached) which seeks dispensations from requirements relating to declarations of interest for those Members who have been receiving Hampshire County Council allowance and Rushmoor Borough Council allowance, to be allowed to vote on Local Government Reorganisation (LGR).
Attachments:
- Document Item. 7 Report LEG25.01 14 May 2025
8
Constitution and Committee Review Update
To consider the Corporate Manager - Democracy Report No. DEM2505 (copy attached) which sets out proposed updates to the Council’s Constitution for recommendation to Council and an update and proposals for taking forward the CfGS Committee Review recommendations.
Attachments:
- Document Item 8 - Constitution and Committee Review Update Report 14 May 2025
- Document Item 8 - Appendix 1 - Scheme for Public Questions at the Full Council Meeting 14 May 2025
- Document Item 8 - Appendix 2 - Committee Review proposals 14 May 2025
9
Appointments to Outside Bodies, Licensing Sub-Committees and Constitution Working Group
(1) Outside Bodies
To consider the appointment of representatives to outside bodies. A list of those bodies on which the Council is represented, which includes details of proposed nominations for 2025/26 is attached.
(2) Appointments and Appeals Panels –
To confirm that the Corporate Manager - Democracy is authorised to make appointments to the Appointments and Appeals Panels, in accordance with the membership criteria set out in the Officer Employment Procedure Rules in the Constitution.
(3) Licensing Sub-Committee
To confirm the Members of the Licensing Sub-Committee for the 2025/26 Municipal Year on the basis of five Members (Proposed: 3 Lab: 2 representatives of other groups).
(4) Licensing Sub-Committee (Alcohol and Entertainments)
To confirm that the Corporate Manager - Democracy is authorised to make appointments from the membership of the Corporate Governance, Audit and Standards Committee in accordance with the procedure agreed by the Committee at its meeting on 21st May, 2009 and detailed in the Licensing Sub-Committee (Alcohol and Entertainments) Hearings Protocol and Procedure.
(5) Licensing Sub-Committee (Taxis)
To confirm that the Corporate Manager – Democracy is authorised to make appointments from the membership of the Corporate Governance, Audit and Standards Committee in accordance with the procedure agreed by the Committee at its meeting on 27th June 2021 and detailed in the Licensing Sub-Committee (Taxis) Hearings Protocol and Procedure.
(6) Constitution Working Group –
To appoint a cross-party Constitution Working Group for 2025/26. The appointments to be made on the basis of six Members including two Cabinet Members, the Chairman of the Corporate Governance, Audit and Standards Committee, and representatives of other groups.
To consider the appointment of representatives to outside bodies. A list of those bodies on which the Council is represented, which includes details of proposed nominations for 2025/26 is attached.
(2) Appointments and Appeals Panels –
To confirm that the Corporate Manager - Democracy is authorised to make appointments to the Appointments and Appeals Panels, in accordance with the membership criteria set out in the Officer Employment Procedure Rules in the Constitution.
(3) Licensing Sub-Committee
To confirm the Members of the Licensing Sub-Committee for the 2025/26 Municipal Year on the basis of five Members (Proposed: 3 Lab: 2 representatives of other groups).
(4) Licensing Sub-Committee (Alcohol and Entertainments)
To confirm that the Corporate Manager - Democracy is authorised to make appointments from the membership of the Corporate Governance, Audit and Standards Committee in accordance with the procedure agreed by the Committee at its meeting on 21st May, 2009 and detailed in the Licensing Sub-Committee (Alcohol and Entertainments) Hearings Protocol and Procedure.
(5) Licensing Sub-Committee (Taxis)
To confirm that the Corporate Manager – Democracy is authorised to make appointments from the membership of the Corporate Governance, Audit and Standards Committee in accordance with the procedure agreed by the Committee at its meeting on 27th June 2021 and detailed in the Licensing Sub-Committee (Taxis) Hearings Protocol and Procedure.
(6) Constitution Working Group –
To appoint a cross-party Constitution Working Group for 2025/26. The appointments to be made on the basis of six Members including two Cabinet Members, the Chairman of the Corporate Governance, Audit and Standards Committee, and representatives of other groups.
Attachments:
- Document Item 9 - Nominations to Outside Bodies - 2025 14 May 2025
Previous Meetings
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