Portsmouth City Borough Council
Councillors:
42
Wards:
14
Committees:
37
Meetings (2025):
120
Meetings (2024):
154
Meeting
Portchester Crematorium Joint Committee - Portsmouth City
Agenda
Published
Minutes
Pending
Meeting Times
Scheduled Time
Start:
Monday, 26th June 2023
2:00 PM
Monday, 26th June 2023
2:00 PM
End:
Monday, 26th June 2023
6:00 PM
Monday, 26th June 2023
6:00 PM
Actual Time
Started:
Monday, 26th June 2023
12:00 AM
Monday, 26th June 2023
12:00 AM
Finished:
Monday, 26th June 2023
12:00 AM
Monday, 26th June 2023
12:00 AM
Meeting Status
Status:
Confirmed
Confirmed
Date:
26 Jun 2023
26 Jun 2023
Location:
North Chapel - Portchester Crematorium, PO16 8NE
North Chapel - Portchester Crematorium, PO16 8NE
Meeting Attendees
Committee Member
Cabinet Member for Community Safety, Leisure & Sport
Committee Member
Councillor Lulu Bowerman
Havant Borough Council
Expected
Committee Member
Councillor Liz Fairhurst
Havant Borough Council
Expected
Committee Member
Councillor Joanne Burton
Fareham Borough Council
Expected
Committee Member
Councillor Mrs Susan Walker
Fareham Borough Council
Expected
Committee Member
Cabinet Member for Planning Policy & City Development
Committee Member
Councillor Alan Scard
Gosport Borough Council
Expected
Committee Member
Councillor June Cully
Gosport Borough Council
Expected
Standing Deputy
Councillor Alan Durrant
Gosport Borough Council
Expected
Standing Deputy
Councillor Ian Bastable
Fareham Borough Council
Not required
Clerk
John Haskell
Expected
Officer
Andy Wannell
Portchester Crematorium Joint Committee (Treasurer)
Expected
Agenda
0
Welcome and Introductions
1
Apologies for Absence
2
Appointment of Chairman
It is the policy of the Joint Committee to adopt a rotating basis for the appointment of chairman and vice chairman. The Chairman for the 2023/24 municipal year should therefore be appointed from one of Havant's representatives.
3
Appointment of Vice-Chairman
The Vice-Chairman should be appointed from one of Gosport’s representatives as it will be Gosport’s turn to act as Chairman for the 2024/25 municipal year.
4
Declarations of Members’ Interests
5
Minutes of the Meeting held on 20 March 2023
Attached.
Attachments:
- Document 106200323m 15 Jun 2023
6
Matters Arising from the Minutes not specifically referred to on the Agenda
7
Clerk’s Items
The Clerk to the Joint Committee will report on any matters requiring attention.
8
Annual Return for the Financial Year Ended 31 March 2023
The purpose of the attached report from the Treasurer is to advise that the Joint Committee’s accounts have been prepared and are submitted for approval.
Section 2 of the document includes the Annual Governance Statement. A background paper is attached to the statement as an appendix giving a short explanation of the key components upon which the Joint Committee can rely in agreeing the Annual Governance Statement.
RECOMMENDED that the Annual Return for the financial year ending 31 March 2023 be approved and signed as appropriate, as follows -
(a) Section 1 - Accounting Statements for Portchester Crematorium Joint Committee be approved and signed;
(b) Section 2 - Annual Governance Statement be approved and signed;
(c) That the Income and Expenditure Statement for the Year ended 31 March 2023 and Balance Sheet as at 31 March 2023 be noted
Section 2 of the document includes the Annual Governance Statement. A background paper is attached to the statement as an appendix giving a short explanation of the key components upon which the Joint Committee can rely in agreeing the Annual Governance Statement.
RECOMMENDED that the Annual Return for the financial year ending 31 March 2023 be approved and signed as appropriate, as follows -
(a) Section 1 - Accounting Statements for Portchester Crematorium Joint Committee be approved and signed;
(b) Section 2 - Annual Governance Statement be approved and signed;
(c) That the Income and Expenditure Statement for the Year ended 31 March 2023 and Balance Sheet as at 31 March 2023 be noted
Attachments:
- Document Annual Financial Return 2022-23 15 Jun 2023
9
Portchester Crematorium Joint Committee – Annual Report – 2022/23
The purpose of the attached report by the Clerk is to place on record and inform members of the principal work of the Joint Committee during the 2022/23 financial year.
RECOMMENDED that the annual report for the 2022/23 financial year be received and approved and it be sent for information to each constituent authority.
RECOMMENDED that the annual report for the 2022/23 financial year be received and approved and it be sent for information to each constituent authority.
Attachments:
- Document Crematorium Annual report - 2022-23 15 Jun 2023
10
Building Repairs and Renewal Programme
Report from the Property Manager attached.
RECOMMENDED that the Joint Committee notes the contents of the report.
RECOMMENDED that the Joint Committee notes the contents of the report.
Attachments:
- Document Building Works Report June 2023 15 Jun 2023
11
Replacement of Cremators – Update Report
The purpose of the attached report from the Property Manager is to inform members on progress with the project to replace the existing cremators at Portchester Crematorium.
RECOMMENDED that the Joint Committee notes the contents of the report.
RECOMMENDED that the Joint Committee notes the contents of the report.
Attachments:
- Document Cremator Replacement Update Report 15 Jun 2023
12
Manager and Registrar’s Report
(a) General Statistical Reports attached for March – May 2023
(b) Any other items of topical interest
(b) Any other items of topical interest
Attachments:
- Document Manager's Report - Statistics - MAR-MAY 2023 15 Jun 2023
13
Horticultural Consultant’s Report
A report from the Horticultural Consultant on grounds maintenance generally is attached.
RECOMMENDED that the report be received and noted.
RECOMMENDED that the report be received and noted.
Attachments:
- Document Horticultural Report - June 2023 15 Jun 2023
14
Feasibility Study into proposal for the Fountain Area including the <br/>Development of a Garden of Contemplation
The purpose of the attached report from the Property Manager is to inform members of the results of the feasibility study into options to develop the existing fountain area, including proposals for a new Garden of Contemplation and related works; update on the availability of budget and details of an alternative option.
RECOMMENDED
(1) that the results of the feasibility study report be noted;
(2) that an alternative scheme for the removal of the existing concrete fountain, provision of planting and potentially a memorial as a short-term solution be added to the Capital Programme for 2023 / 2024;
(3) that the results of the feasibility study should be reviewed, and a rationalised scheme be prepared;
(4) that an update report be provided during 2025 on the review of proposals, with revised costs and an update on the funding.
RECOMMENDED
(1) that the results of the feasibility study report be noted;
(2) that an alternative scheme for the removal of the existing concrete fountain, provision of planting and potentially a memorial as a short-term solution be added to the Capital Programme for 2023 / 2024;
(3) that the results of the feasibility study should be reviewed, and a rationalised scheme be prepared;
(4) that an update report be provided during 2025 on the review of proposals, with revised costs and an update on the funding.
Attachments:
- Document Fountain Feasibility Study 15 Jun 2023
15
Dates of Future Meetings
RECOMMENDED that the Joint Committee meets at 2pm on the following dates in 2023/24 at Portchester Crematorium –
Monday 25 September 2023
Monday 11 December 2023
Monday 18 March 2024
Monday 24 June 2024
Monday 25 September 2023
Monday 11 December 2023
Monday 18 March 2024
Monday 24 June 2024
Previous Meetings
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