Portsmouth City Borough Council
Councillors:
42
Wards:
14
Committees:
37
Meetings (2025):
120
Meetings (2024):
154
Meeting
Governance & Audit & Standards Committee - Portsmouth City
Agenda
Published
Minutes
Pending
Meeting Times
Scheduled Time
Start:
Wednesday, 2nd October 2024
5:00 PM
Wednesday, 2nd October 2024
5:00 PM
End:
Wednesday, 2nd October 2024
9:00 PM
Wednesday, 2nd October 2024
9:00 PM
Meeting Status
Status:
Confirmed
Confirmed
Date:
02 Oct 2024
02 Oct 2024
Location:
The Executive Meeting Room - Third Floor, The Guildhall, Portsmouth
The Executive Meeting Room - Third Floor, The Guildhall, Portsmouth
Meeting Attendees
Standing Deputy
Group Leader
Committee Member
Councillor Richard Adair
Apologies
Committee Member
Councillor Spencer Gardner
Present, as expected
Committee Member
Deputy Group Leader
Standing Deputy
Lord Mayor
Agenda
1
Apologies for Absence
2
Declarations of Members' Interests
3
Minutes of the meeting held on 10 July 2024
RECOMMENDED that the minutes of the meeting held on 10 July 2024 be approved and signed by the Chair as a correct record.
Attachments:
- Document Draft GAS Minutes 10 July 2024 24 Sep 2024
4
Review of Polling Districts and Polling Places
Purpose
The purpose of this report is to detail the outcomes of the review of polling districts and polling places recently undertaken and to invite members to consider the recommendations made.
Recommendations
That the Governance & Audit & Standards Committee Recommends to Full Council:
1) That no changes are made to the current polling scheme for the reasons set out in this report; and
2) That it be reconfirmed that the Returning Officer has delegated authority to make such variations to polling places as may be necessary arising from the availability of premises for use at a particular election.
The purpose of this report is to detail the outcomes of the review of polling districts and polling places recently undertaken and to invite members to consider the recommendations made.
Recommendations
That the Governance & Audit & Standards Committee Recommends to Full Council:
1) That no changes are made to the current polling scheme for the reasons set out in this report; and
2) That it be reconfirmed that the Returning Officer has delegated authority to make such variations to polling places as may be necessary arising from the availability of premises for use at a particular election.
Attachments:
- Document Report - Review of Polling Districts and Polling Places 2024 24 Sep 2024
- Document Appendix A - Returning Officer's comments 24 Sep 2024
- Document Appendix B - Current polling arrangements 24 Sep 2024
- Document Integrated Impact Assessment.IA646006008 24 Sep 2024
5
Complaints Policy Review
Purpose
The purpose of this report is to provide the Governance and Audit and Standards Committee with the background and rationale for the updated Complaints Policy and process, and to seek approval for the new policy.
Recommendation
It is recommended that the new Complaints Policy is approved for implementation from 1 November 2024.
The purpose of this report is to provide the Governance and Audit and Standards Committee with the background and rationale for the updated Complaints Policy and process, and to seek approval for the new policy.
Recommendation
It is recommended that the new Complaints Policy is approved for implementation from 1 November 2024.
Attachments:
- Document G&A&S 02-10-24 Complaint Policy Review 24 Sep 2024
- Document G&A&S 02-10-24 Complaint Policy Appendix A 24 Sep 2024
- Document G&A&S 02-10-24 Complaint Policy Integrated Impact Assessment 24 Sep 2024
6
Overview of Portsmouth City Council complaints, including Local Government and Social Care Ombudsman Complaints 2023/2024
Purpose
To bring to the attention of the Governance & Audit & Standards Committee the Annual Review of Complaints by the Local Government and Social Care Ombudsman (LGSCO) dated 17th July 2024 regarding complaints it has considered against Portsmouth City Council for the year 2023/24, and to provide an overall review of complaints.
Recommendation
RECOMMENDED that the Governance & Audit & Standards Committee notes the report.
To bring to the attention of the Governance & Audit & Standards Committee the Annual Review of Complaints by the Local Government and Social Care Ombudsman (LGSCO) dated 17th July 2024 regarding complaints it has considered against Portsmouth City Council for the year 2023/24, and to provide an overall review of complaints.
Recommendation
RECOMMENDED that the Governance & Audit & Standards Committee notes the report.
Attachments:
- Document Complaint Update and LGSCO 2023_2024 - FINAL 24 Sep 2024
7
Data Security Breaches Report
Purpose
The purpose of this report is to inform the committee of any data security breaches and enable them to determine whether any trends appear and whether any further actions should be recommended.
Recommendation
RECOMMENDED that the Governance & Audit & Standards Committee notes the breaches that have arisen.
The purpose of this report is to inform the committee of any data security breaches and enable them to determine whether any trends appear and whether any further actions should be recommended.
Recommendation
RECOMMENDED that the Governance & Audit & Standards Committee notes the breaches that have arisen.
Attachments:
- Document GAS Data Breaches Report October 2024 Covering Report 24 Sep 2024
- Document PCC Data Breaches Report - October 2024 Appendix 24 Sep 2024
8
Internal Audit Performance Status Report to 16th September 2024
Purpose
The purpose of this report is to update the Governance and Audit and Standards Committee on the Internal Audit Performance for 2024-25 to 16th September 2024 against the Annual Audit Plan, highlight areas of concern and areas where assurance can be given on the internal control framework.
Recommendations
RECOMMENDED that the Governance & Audit & Standards Committee NOTES the Audit Performance for 2024-25 to 16th September 2024.
The purpose of this report is to update the Governance and Audit and Standards Committee on the Internal Audit Performance for 2024-25 to 16th September 2024 against the Annual Audit Plan, highlight areas of concern and areas where assurance can be given on the internal control framework.
Recommendations
RECOMMENDED that the Governance & Audit & Standards Committee NOTES the Audit Performance for 2024-25 to 16th September 2024.
Attachments:
- Document Progress Internal Audit Report October 2024 24 Sep 2024
- Document Appendix A Internal Audit Progress Report October 2024 24 Sep 2024
9
Treasury Management Monitoring Report for the First Quarter of 2024/25
Purpose
The purpose of the report is to inform members and the wider community of the Council’s Treasury Management position, i.e., its borrowing and cash investments at 30 June 2024 and of the risks attached to that position.
Whilst the Council has a portfolio of investment properties and some equity shares which were acquired through the capital programme; these do not in themselves form part of the treasury management function.
Recommendations
(i) That the Council's Treasury Management activities have remained within the Treasury Management Policy 2024/25 in the period up to 30 June 2024; and
(ii) the actual Treasury Management indicators as at 30 June 2024 set out in Appendix A be NOTED
The purpose of the report is to inform members and the wider community of the Council’s Treasury Management position, i.e., its borrowing and cash investments at 30 June 2024 and of the risks attached to that position.
Whilst the Council has a portfolio of investment properties and some equity shares which were acquired through the capital programme; these do not in themselves form part of the treasury management function.
Recommendations
(i) That the Council's Treasury Management activities have remained within the Treasury Management Policy 2024/25 in the period up to 30 June 2024; and
(ii) the actual Treasury Management indicators as at 30 June 2024 set out in Appendix A be NOTED
Attachments:
- Document Qtr 1 Treasury Management Review 2425 24 Sep 2024
10
Procurement Act 2023 and Contract Procedure Rules
Purpose
The purpose of the report is to provide the Committee with an overview of the significant upcoming changes to public sector procurement that will arise when the Procurement Act comes into force on 24th February 2025, along with a summary of the direct impacts this will have on the council.
Recommendation
RECOMMENDED that the Governance & Audit & Standards Committee:
(i) Gives approval to the City Solicitor, with support from the Council's Procurement Service, to draft the revisions required to bring the Council's CPRs into compliance with the new legal requirements set out within the Procurement Act;
(ii) That subject to no further delays to the introduction of the act being announced by central government - the revised CPRs are scheduled for review and endorsement at the 5th February 2025 Committee meeting;
(iii) That, subject to no further government delays to commencement of the act and endorsement by the Committee, the revised CPRs are scheduled for approval at the 18th March 2025 Full Council meeting; and
(iv)That subject to no further government delays to commencement of the act and approval at Full Council that the revised rules are formally adopted into the constitution from 1st April 2025.
The purpose of the report is to provide the Committee with an overview of the significant upcoming changes to public sector procurement that will arise when the Procurement Act comes into force on 24th February 2025, along with a summary of the direct impacts this will have on the council.
Recommendation
RECOMMENDED that the Governance & Audit & Standards Committee:
(i) Gives approval to the City Solicitor, with support from the Council's Procurement Service, to draft the revisions required to bring the Council's CPRs into compliance with the new legal requirements set out within the Procurement Act;
(ii) That subject to no further delays to the introduction of the act being announced by central government - the revised CPRs are scheduled for review and endorsement at the 5th February 2025 Committee meeting;
(iii) That, subject to no further government delays to commencement of the act and endorsement by the Committee, the revised CPRs are scheduled for approval at the 18th March 2025 Full Council meeting; and
(iv)That subject to no further government delays to commencement of the act and approval at Full Council that the revised rules are formally adopted into the constitution from 1st April 2025.
Attachments:
- Document Procurement PA23 and CPRs - GAS Committee - Oct 24 20.09.24 24 Sep 2024
- Document Appendix A1 - PA 2023 - Implementation Plan - Sep 24 24 Sep 2024
- Document Appendix A2 - PA 2023 - Implementation Plan - Sep 24 24 Sep 2024
- Document Appendix A3 - PA 2023 - Implementation Plan - Sep 24 24 Sep 2024
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