Portsmouth City Borough Council
Councillors:
42
Wards:
14
Committees:
37
Meetings (2025):
120
Meetings (2024):
154
Meeting
Governance & Audit & Standards Committee - Portsmouth City
Agenda
Published
Minutes
Pending
Meeting Times
Scheduled Time
Start:
Wednesday, 10th July 2024
5:00 PM
Wednesday, 10th July 2024
5:00 PM
End:
Wednesday, 10th July 2024
9:00 PM
Wednesday, 10th July 2024
9:00 PM
Meeting Status
Status:
Confirmed
Confirmed
Date:
10 Jul 2024
10 Jul 2024
Location:
Council Chamber - The Guildhall, Portsmouth
Council Chamber - The Guildhall, Portsmouth
Meeting Attendees
Standing Deputy
Group Leader
Standing Deputy
Lord Mayor
Committee Member
Councillor Richard Adair
Present, as expected
Committee Member
Councillor Spencer Gardner
Present, as expected
Committee Member
Deputy Group Leader
Agenda
1
Apologies for Absence
2
Declarations of Members' Interests
3
Minutes of the meeting held on 28 February 2024
RECOMMENDED that the minutes of the meeting held on 28 February 2024 be approved and signed by the Chair as a correct record.
Attachments:
- Document GAS report Political Balance Rules Jun-Jul 2024 02 Jul 2024
4
2021/22 External Auditor's Annual Report
The purpose of the auditor’s annual report is to bring together all of the auditor’s work over the year. A core element of the report is the commentary on value for money arrangements, which aims to draw to the attention of the Council, or the wider public, relevant issues, recommendations arising from the audit and follow-up of recommendations issued previously, along with the auditor’s view as to whether they have been implemented satisfactorily.
RECOMMENDED that the Governance & Audit & Standards Committee NOTES the report.
RECOMMENDED that the Governance & Audit & Standards Committee NOTES the report.
Attachments:
- Document Portsmouth City Council 2021-22 Auditors Annual Report 02 Jul 2024
5
2022/23 External Audit Interim Value for Money Report
The purpose of this interim commentary is to explain the work that the external auditor has undertaken for the period 1 April 2022 to 31 March 2023 and highlight any significant weaknesses identified, along with recommendations for improvement.
The commentary covers the interim findings for the audit year 2022/23. The National Audit Office has confirmed that where value for money reporting is outstanding for more than one year, the auditor can issue one report covering all years.
RECOMMENDED that the Governance & Audit & Standards Committee NOTES the report.
The commentary covers the interim findings for the audit year 2022/23. The National Audit Office has confirmed that where value for money reporting is outstanding for more than one year, the auditor can issue one report covering all years.
RECOMMENDED that the Governance & Audit & Standards Committee NOTES the report.
Attachments:
- Document Portsmouth City Council 2022-23 VFM Interim Report 02 Jul 2024
6
2023/24 External Audit Plan
Report to follow under separate cover.
Attachments:
- Document Portsmouth City Council Audit Planning Report 2023-24 02 Jul 2024
7
Internal Audit Performance Status Report to 1 July 2024 & Annual Audit Opinion 2023/24
The purpose of this report is to update the Governance & Audit & Standards Committee on the Internal Audit Performance for 2023/24 to 1 July 2024 against the Annual Audit Plan, highlight areas of concern and areas where assurance can be given on the internal control framework.
In addition to this, the Annual Opinion on the effectiveness of the Internal Control Environment is provided in the attached Appendix B. This opinion feeds into the Annual Governance Statement and is a requirement of the Local Government Act 1999 and the Public Sector Internal Audit Standards.
RECOMMENDED that the Governance & Audit & Standards Committee NOTES:
(i) the Audit Performance and results for 2023-2024 to 1 July 2024;
(ii) any highlighted areas of concern in relation to audits completed from the 2023-24 Audit Plan, including follow up work performed; and
(iii) the Annual Audit Report and Opinion for 2023-24.
In addition to this, the Annual Opinion on the effectiveness of the Internal Control Environment is provided in the attached Appendix B. This opinion feeds into the Annual Governance Statement and is a requirement of the Local Government Act 1999 and the Public Sector Internal Audit Standards.
RECOMMENDED that the Governance & Audit & Standards Committee NOTES:
(i) the Audit Performance and results for 2023-2024 to 1 July 2024;
(ii) any highlighted areas of concern in relation to audits completed from the 2023-24 Audit Plan, including follow up work performed; and
(iii) the Annual Audit Report and Opinion for 2023-24.
Attachments:
- Document Internal Audit Covering Report July 2024 02 Jul 2024
- Document Appendix A Internal Audit Progress Report July 2024 02 Jul 2024
- Document Appendix B - Annual Audit Report and Opinion 202324 02 Jul 2024
8
Treasury Management Outturn Report 2023/24
The purpose of the report is to inform members and the wider community of the Council's treasury management activities in 2023/24 and of the Council's treasury management position as of 31 March 2024.
RECOMMENDED that the actual prudential and treasury management indicators based on the unaudited accounts, as shown in Appendix B, be noted (an explanation of the prudential and treasury management indicators is contained in Appendix C).
RECOMMENDED that the actual prudential and treasury management indicators based on the unaudited accounts, as shown in Appendix B, be noted (an explanation of the prudential and treasury management indicators is contained in Appendix C).
Attachments:
- Document Treasury Management Outturn Report 23-24 FINAL GAS 02 Jul 2024
9
Corporate Performance Report - Q4 2023/24
The purpose of this item is to report to the committee any significant performance issues arising from the Q4 2023-24 performance monitoring and highlight areas for further action or analysis.
It is RECOMMENDED that the Governance & Audit & Standards Committee:
(i) notes the report in the revised format; and
(ii) agrees if any further action is required in response to performance issues highlighted.
It is RECOMMENDED that the Governance & Audit & Standards Committee:
(i) notes the report in the revised format; and
(ii) agrees if any further action is required in response to performance issues highlighted.
Attachments:
- Document Q4 performance report 2023-24 for GAS 02 Jul 2024
- Document Appendix 1 - q4 improving lives 02 Jul 2024
- Document Appendix 2 - q4 protect environment 02 Jul 2024
- Document Appendix 3 - q4 corp health 02 Jul 2024
10
Draft Annual Governance Statement
The purpose of the report is to seek approval from the Governance & Audit & Standards Committee for the council's draft Annual Governance Statement (AGS) for 2023/24.
RECOMMENDED that the Governance & Audit & Standards Committee AGREES the Annual Governance Statement 2023/24 (Appendix 1).
RECOMMENDED that the Governance & Audit & Standards Committee AGREES the Annual Governance Statement 2023/24 (Appendix 1).
Attachments:
- Document draft AGS report 2023-24 - unsigned 02 Jul 2024
- Document DRAFT AGS for GAS 23-24 02 Jul 2024
- Document Local Code Review 2023 02 Jul 2024
11
Re-appointment of Independent Persons
The purpose of this report is to outline the requirements for, and consider the appointment of, three Independent Persons, pursuant to the provisions of Section 28 of the Localism Act 2011.
RECOMMENDED that Governance & Audit & Standards Committee recommends that Council appoint Chris Rider; Diana Turner and Carole Damper as Independent Persons for three years from 17 July 2024 through to 31 July 2027.
RECOMMENDED that Governance & Audit & Standards Committee recommends that Council appoint Chris Rider; Diana Turner and Carole Damper as Independent Persons for three years from 17 July 2024 through to 31 July 2027.
Attachments:
- Document Re-appointment of Independent Persons (GAS Report) July 2024 (003) 02 Jul 2024
12
Consideration of the political balance rules in relation to the constitution of Sub-Committees considering complaints against Members
The purpose of this report is to ask the Governance & Audit & Standards Committee to consider whether it wishes to disapply the political balance rules in respect of its Sub-Committees which consider complaints against Members and to agree that the same rule shall apply to the Initial Filtering Panel.
RECOMMENDED that the Governance & Audit & Standards Committee disapplies the political balance rules in respect of Governance and Audit and Standards Sub-Committees which are considering complaints against Members and also the same arrangement should apply in respect of Initial Filtering Panel membership.
RECOMMENDED that the Governance & Audit & Standards Committee disapplies the political balance rules in respect of Governance and Audit and Standards Sub-Committees which are considering complaints against Members and also the same arrangement should apply in respect of Initial Filtering Panel membership.
Attachments:
- Document GAS report Political Balance Rules Jun-Jul 2024 02 Jul 2024
Previous Meetings
Join the Discussion
You need to be signed in to comment.
Sign in