Portsmouth City Borough Council
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42
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Committees:
37
Meetings (2025):
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Meetings (2024):
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Meeting
Portchester Crematorium Joint Committee - Portsmouth City
Agenda
Published
Minutes
Pending
Meeting Times
Scheduled Time
Start:
Monday, 11th December 2023
2:00 PM
Monday, 11th December 2023
2:00 PM
End:
Monday, 11th December 2023
6:00 PM
Monday, 11th December 2023
6:00 PM
Meeting Status
Status:
Confirmed
Confirmed
Date:
11 Dec 2023
11 Dec 2023
Location:
North Chapel - Portchester Crematorium, PO16 8NE
North Chapel - Portchester Crematorium, PO16 8NE
Meeting Attendees
Committee Member
Cabinet Member for Planning Policy & City Development
Clerk
John Haskell
Expected
Committee Member
Councillor June Cully
Gosport Borough Council
Expected
Committee Member
Councillor Alan Scard
Gosport Borough Council
Expected
Committee Member
Councillor Joanne Burton
Fareham Borough Council
Expected
Committee Member
Councillor Mrs Susan Walker
Fareham Borough Council
Expected
Committee Member
Councillor Lulu Bowerman
Havant Borough Council
Expected
Committee Member
Councillor Liz Fairhurst
Havant Borough Council
Expected
Standing Deputy
Councillor Ian Bastable
Fareham Borough Council
Not required
Officer
Andy Wannell
Portchester Crematorium Joint Committee (Treasurer)
Expected
Committee Member
Cabinet Member for Community Safety, Leisure & Sport
Agenda
0
Welcome and Introductions
1
Apologies for Absence
2
Declarations of Members’ Interests
3
Minutes of the Meeting held on 25 September 2023
Attached.
Attachments:
- Document 106250923m 30 Nov 2023
4
Matters Arising from the Minutes not specifically referred to on the Agenda
5
Clerk’s Items
The Clerk to the Joint Committee will report on any matters requiring attention.
6
Finance Strategy and Budget for 2024/25
The current Finance Strategy was approved by Members in December 2022, setting out the principles on which the strategy has been compiled, together with risks and other aspect of the financial management framework that the Crematorium operates in.
The attached report from the Treasurer encloses an updated Finance Strategy which provides a clear overview of the Joint Committee's financial framework and provides added assurance to the Joint Committee and to the constituent authorities that sound and effective arrangements are in place to manage the Crematorium's finances.
RECOMMENDED
(1) That the Finance Strategy 2024/25, attached as Appendix A to the report, be approved;
(2) That the Finance Strategy 2024/25 be sent to the four constituent authorities to note for their information.
The attached report from the Treasurer encloses an updated Finance Strategy which provides a clear overview of the Joint Committee's financial framework and provides added assurance to the Joint Committee and to the constituent authorities that sound and effective arrangements are in place to manage the Crematorium's finances.
RECOMMENDED
(1) That the Finance Strategy 2024/25, attached as Appendix A to the report, be approved;
(2) That the Finance Strategy 2024/25 be sent to the four constituent authorities to note for their information.
Attachments:
- Document Finance Strategy 2024-25 - for JC December 2023 30 Nov 2023
7
Revenue Budget Report - 2024/25
The purpose of the attached report from the Treasurer is to set out the revenue budget for 2023/24 and 2024/25, together with the repairs and renewals and capital fund contributions for 2023/24 and 2024/25 and a review of fees and charges from 1 April 2024. The current capital works programme for future years has also been included.
RECOMMENDED
(a) That the capital works programme as detailed in Appendix D to the report be approved;
(b) That the Joint Committee approves the proposed cremation fees and other charges as set out in Appendices B & C from 1 April 2024;
(c) That the proposed revenue account estimates as set out in Appendix A to the report be approved subject to the Joint Committee's decisions in respect of recommendations a & b above;
(d) That the Joint Committee considers writing to the Leader of each constituent authority to advise them of the annual payment to be received from the Portchester Crematorium Joint Committee in 2023/24 and 2024/25.
RECOMMENDED
(a) That the capital works programme as detailed in Appendix D to the report be approved;
(b) That the Joint Committee approves the proposed cremation fees and other charges as set out in Appendices B & C from 1 April 2024;
(c) That the proposed revenue account estimates as set out in Appendix A to the report be approved subject to the Joint Committee's decisions in respect of recommendations a & b above;
(d) That the Joint Committee considers writing to the Leader of each constituent authority to advise them of the annual payment to be received from the Portchester Crematorium Joint Committee in 2023/24 and 2024/25.
Attachments:
- Document Revenue Budget Report-2024-25 for JC December 2023 30 Nov 2023
8
Replacement of Cremators - Update Report
The purpose of the attached report from the Property Manager is to inform members on progress with the project to replace the existing cremators at Portchester Crematorium.
RECOMMENDED that the Joint Committee notes the progress report for the period September to November 2023.
RECOMMENDED that the Joint Committee notes the progress report for the period September to November 2023.
Attachments:
- Document Cremator Replacement Update Report - December 2023 30 Nov 2023
9
Manager and Registrar's Report
(a) General Statistical Reports attached for September - November 2023
(b) Any other items of topical interest.
(b) Any other items of topical interest.
Attachments:
- Document Manager's Report - Statistics - SEPT-NOV 2023 30 Nov 2023
10
Building Repairs and Renewal Programme
Report from the Property Manager attached.
RECOMMENDED that the Joint Committee notes the contents of the report.
RECOMMENDED that the Joint Committee notes the contents of the report.
Attachments:
- Document Building Works Report - December 2023 30 Nov 2023
11
Carbon Reduction - Update Report
The purpose of the attached report from the Property Manager is to update the Joint Committee on progress to reduce our carbon footprint during 2022/2023.
RECOMMENDED that the report be noted.
RECOMMENDED that the report be noted.
Attachments:
- Document Carbon Reduction Update Report - December 2023 30 Nov 2023
12
Crematorium Grounds
A report on Crematorium grounds maintenance generally is attached.
Attachments:
- Document Horticultural Report -December 2023 30 Nov 2023
13
Date of Next Meeting
RECOMMENDED that the Joint Committee next meets at 2pm on Monday 18 March 2024 at Portchester Crematorium.
Previous Meetings
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