Portsmouth City Borough Council
Councillors:
42
Wards:
14
Committees:
37
Meetings (2025):
120
Meetings (2024):
154
Meeting
Full Council - Portsmouth City
Agenda
Published
Minutes
Pending
Meeting Times
Scheduled Time
Start:
Tuesday, 13th May 2025
10:00 AM
Tuesday, 13th May 2025
10:00 AM
End:
Tuesday, 13th May 2025
2:00 PM
Tuesday, 13th May 2025
2:00 PM
Actual Time
Started:
Tuesday, 13th May 2025
12:00 AM
Tuesday, 13th May 2025
12:00 AM
Finished:
Tuesday, 13th May 2025
12:00 AM
Tuesday, 13th May 2025
12:00 AM
Meeting Status
Status:
Confirmed; Annual General Meeting
Confirmed; Annual General Meeting
Date:
13 May 2025
13 May 2025
Location:
Main Auditorium - The Guildhall, Portsmouth
Main Auditorium - The Guildhall, Portsmouth
Webcast:
Available
Available
Meeting Attendees
Committee Member
Cabinet Member for Climate Change and Greening the City
Committee Member
Group Leader
Committee Member
Group Leader
Committee Member
Deputy Group Leader
Committee Member
Vice-Chair
Lord Mayor
Committee Member
Committee Member
Committee Member
Cabinet Member for Planning Policy & City Development
Committee Member
Leader of the Council (with portfolio responsibility for Culture, Regeneration & Economic Development)
Committee Member
Cabinet Member for Environmental Services
Committee Member
Cabinet Member for Transport
Committee Member
Deputy Group Leader
Committee Member
Committee Member
Committee Member
Deputy Leader of the Council; Cabinet Member for Housing and Tackling Homelessness
Committee Member
Committee Member
Cabinet Member for Central Services
Committee Member
Committee Member
Cabinet Member for Children, Families & Education
Committee Member
Cabinet Member for Community Safety, Leisure & Sport
Committee Member
Deputy Lord Mayor
Committee Member
Cabinet Member for Community Wellbeing, Health & Care
Agenda
1
To elect the Lord Mayor for the ensuing Municipal Year
2
To appoint the Deputy Lord Mayor for the ensuing Municipal Year
Note - in respect of agenda items 1 and 2, in accordance with the Local Government Act 1972, a member of the Executive may not be elected to the position of either Lord Mayor or Deputy Lord Mayor.
After item 2, The Council will then adjourn, re-commencing in the Council Chamber at 12 noon (or shortly after the conclusion of Mayor Making if later) to deal with the remaining items on the agenda.
After item 2, The Council will then adjourn, re-commencing in the Council Chamber at 12 noon (or shortly after the conclusion of Mayor Making if later) to deal with the remaining items on the agenda.
3
Declaration of Members' Interests
4
To approve as a correct record the minutes of the extraordinary and ordinary Council meetings held on 18 March 2025
Attachments:
- Document 18.03.25 Extraordinary Council Minutes 02 May 2025
- Document 18.03.25 Ordinary Council Minutes 02 May 2025
5
Apologies for Absence
6
To receive such communications as the Lord Mayor may desire to lay before the Council
7
Deputations from the Public under Standing Order No 24.
Deputations by members of the public may be made on any item where a decision is going to be taken. The request should be made in writing to the contact officer (james.harris@portsmouthcc.gov.uk) by 12 noon of the working day before the meeting (so Monday 12 May for this meeting), and must include the purpose of the deputation (for example, for or against the recommendations). Email requests are accepted.
8
Leader
To note that under the Local Government and Public Involvement in Health Act 2007, the current Leader of the City Council will remain in office until May 2026 unless:
a) they resign from the office;
b) they are no longer a Councillor; or
c) they are removed from office by resolution of the Council
Consequently, should any of the above apply, there will be a need to elect a Leader of the City Council until the Leader's current term of office expires.
a) they resign from the office;
b) they are no longer a Councillor; or
c) they are removed from office by resolution of the Council
Consequently, should any of the above apply, there will be a need to elect a Leader of the City Council until the Leader's current term of office expires.
9
Cabinet - In accordance with the Local Government and Public Involvement in Health Act 2007, to formally receive details from the Leader of the Council regarding Cabinet Members (including Deputy Leader) and portfolios for the ensuing Municipal Year
The Council will also receive details of the appointments from the Leader (as it is within their gift) for the Health and Wellbeing Board, applying the following criteria;
· Leader of the Council (or nominated representative)
· Portfolio Holder responsible for Health & Social Care
· Portfolio Holder responsible for Children’s Services
· Leader of the main opposition group (or their nominated representative)
· Leader of the Council (or nominated representative)
· Portfolio Holder responsible for Health & Social Care
· Portfolio Holder responsible for Children’s Services
· Leader of the main opposition group (or their nominated representative)
10
Proportional Representation on Panels and Committees; To appoint Members to the following Committees and Panels for the 2025/26 Municipal Year; To appoint Standing Deputies (up to three named Members for each Group on each Committee or Panel and five in respect of the Planning Committee); To appoint the Chairs and Vice-Chairs of Committees and the Scrutiny <br/>Management and Scrutiny Panels for the 2025/26 Municipal Year; Appointments; and Other Appointments
Under the Local Government and Housing Act 1989, the City Council is required at each Annual Meeting to review the representation of different political groups, to determine the allocation of seats to different political groups for the forthcoming municipal year based on the group strengths on the council and to appoint members in accordance with the decisions of the council as to allocation and according to the wishes of the groups as to the identities of the members to be appointed.
The appointment of members is dealt with separately under agenda item 11 below.
The representation of groups must be in accordance with the rules set out in the relevant legislation.
Principle 2 within Section 15 of the Local Government and Housing Act 1989 requires the majority of seats on committees and panels to be allocated to the group having the majority of seats on the City Council. A group is defined in the regulations as comprising two or more persons.
The proposed allocation of seats for the 2025/26 municipal year and details of the proposed allocation of places on panels and committees will be circulated under separate cover.
RECOMMENDED:
(i) that the total number of seats on committees and panels be divided amongst the political groups and individual members as applicable in accordance with Table 1; and
(ii) that any other bodies subject to the political proportionality rules also be appointed in accordance with proportions shown in Table 1.
The appointment of members is dealt with separately under agenda item 11 below.
The representation of groups must be in accordance with the rules set out in the relevant legislation.
Principle 2 within Section 15 of the Local Government and Housing Act 1989 requires the majority of seats on committees and panels to be allocated to the group having the majority of seats on the City Council. A group is defined in the regulations as comprising two or more persons.
The proposed allocation of seats for the 2025/26 municipal year and details of the proposed allocation of places on panels and committees will be circulated under separate cover.
RECOMMENDED:
(i) that the total number of seats on committees and panels be divided amongst the political groups and individual members as applicable in accordance with Table 1; and
(ii) that any other bodies subject to the political proportionality rules also be appointed in accordance with proportions shown in Table 1.
11
To appoint Members to the following Committees and Panels for the 2025/26 Municipal Year:-
Committee/Panel
Number of members
Scrutiny Management Panel
9
Planning Committee
10
Licensing Committee
15
Governance & Audit & Standards Committee
6
Employment Committee
6
Health Overview & Scrutiny Panel
6
Economic Development, Culture & Leisure Scrutiny Panel
6
Education, Children & Young People Scrutiny Panel
6
Housing and Social Care Scrutiny Panel
6
Traffic, Environment & Community Safety Scrutiny Panel
6
Number of members
Scrutiny Management Panel
9
Planning Committee
10
Licensing Committee
15
Governance & Audit & Standards Committee
6
Employment Committee
6
Health Overview & Scrutiny Panel
6
Economic Development, Culture & Leisure Scrutiny Panel
6
Education, Children & Young People Scrutiny Panel
6
Housing and Social Care Scrutiny Panel
6
Traffic, Environment & Community Safety Scrutiny Panel
6
12
To appoint Standing Deputies (up to three named Members for each Group on each Committee or Panel and five in respect of the Planning Committee)
13
To appoint the Chairs and Vice-Chairs of Committees and the Scrutiny Management and Scrutiny Panels for the 2025/26 Municipal Year
14
Appointments
To appoint representatives, who must be elected members, to the following outside bodies. These appointments are reserved to the City Council in accordance with the Council's Constitution.
(i) To appoint 1 member to serve on the Hampshire and Isle of Wight Fire and Rescue Authority for the 2025/26 municipal year.
(In 2024/25 the appointee was Councillor George Madgwick).
(ii) To appoint 1 member plus 1 deputy to serve on the Police and Crime Panel (PCP) for the 2025/26 municipal year.
(Councillor Richard Adair was the Council's representative until stepping down from the role on 20 April 2025, with Councillor Ian Holder as deputy).
(iii) To appoint up to 4 members to serve on the Local Government Association General Assembly for the 2025/26 municipal year, who will be supported by the appropriate officers at the Annual Conference, and to specify which of the elected members will hold the voting rights.
Portsmouth City Council has 5 votes on the LGA, which are usually exercised by the party forming the City Council’s political administration. Those having the right to vote should be identified.
In 2024/25 the representatives were Councillors Tom Coles, Suzy Horton, George Madgwick and Steve Pitt, with Cllr Darren Sanders as a deputy.
(iv) To appoint 6 members to serve on the Langstone Harbour Board for the 2025/26 municipal year who must be elected members and in accordance with the political balance regulations.
In 2024/25, the representatives were: Councillors Kimberly Barrett, Peter Candlish, Raymond Dent, Graham Heaney, Darren Sanders and Lee Tindal.
Standing Deputies in 2024/25 were: Councillors Charlotte Gerada, Matthew Cordy and Gerald Vernon-Jackson CBE.
(i) To appoint 1 member to serve on the Hampshire and Isle of Wight Fire and Rescue Authority for the 2025/26 municipal year.
(In 2024/25 the appointee was Councillor George Madgwick).
(ii) To appoint 1 member plus 1 deputy to serve on the Police and Crime Panel (PCP) for the 2025/26 municipal year.
(Councillor Richard Adair was the Council's representative until stepping down from the role on 20 April 2025, with Councillor Ian Holder as deputy).
(iii) To appoint up to 4 members to serve on the Local Government Association General Assembly for the 2025/26 municipal year, who will be supported by the appropriate officers at the Annual Conference, and to specify which of the elected members will hold the voting rights.
Portsmouth City Council has 5 votes on the LGA, which are usually exercised by the party forming the City Council’s political administration. Those having the right to vote should be identified.
In 2024/25 the representatives were Councillors Tom Coles, Suzy Horton, George Madgwick and Steve Pitt, with Cllr Darren Sanders as a deputy.
(iv) To appoint 6 members to serve on the Langstone Harbour Board for the 2025/26 municipal year who must be elected members and in accordance with the political balance regulations.
In 2024/25, the representatives were: Councillors Kimberly Barrett, Peter Candlish, Raymond Dent, Graham Heaney, Darren Sanders and Lee Tindal.
Standing Deputies in 2024/25 were: Councillors Charlotte Gerada, Matthew Cordy and Gerald Vernon-Jackson CBE.
15
Other Appointments
8 members to the Twinning Advisory Group
In 2024/25 the Chair was the Central Services Portfolio Holder (Councillor Chris Attwell) with the Lord Mayor (Councillor Jason Fazackarley) performing the Vice Chair role.
The remaining 6 members in 2024/25 were Councillors Yinka Adeniran, Tom Coles, Charlotte Gerada, Ian Holder, Russell Simpson and Emily Strudwick
In 2024/25 the Chair was the Central Services Portfolio Holder (Councillor Chris Attwell) with the Lord Mayor (Councillor Jason Fazackarley) performing the Vice Chair role.
The remaining 6 members in 2024/25 were Councillors Yinka Adeniran, Tom Coles, Charlotte Gerada, Ian Holder, Russell Simpson and Emily Strudwick
16
Urgent Business - To receive and consider any urgent and important business from Members of the Cabinet in accordance with Standing Order No 26.
17
The Gambling Act 2005 - Adoption of Statement of Licensing Policy
To receive and consider the attached report and recommendation from the Licensing Committee held on 23 April 2025.
Appendices B and C, which comprise the summary of responses to the consultation, can be found below:
Appendix B - Summary of responses to consultation and other recommendations ,
Appendix C - Full responses to consultation ,
Appendices B and C, which comprise the summary of responses to the consultation, can be found below:
Appendix B - Summary of responses to consultation and other recommendations ,
Appendix C - Full responses to consultation ,
Attachments:
- Document Item 17 -Lic Rec - Gambling Act Licensing Policy 02 May 2025
- Document LC Report - Adoption of statement of licensing policy 20250423 02 May 2025
- Document GA05 - Statement of Licensing Policy - 2025 - 2028 - Draft 02 May 2025
18
The Licensing Act 2003 - Adoption of Statement of Licensing Policy
To receive and consider the attached report and recommendation from the Licensing Committee held on 23 April 2025.
Appendix B, which comprises the summary of responses to the consultation and officer recommendations, can be found below:
Appendix B - Summary of responses to consultation and officer recommendations
Appendix B, which comprises the summary of responses to the consultation and officer recommendations, can be found below:
Appendix B - Summary of responses to consultation and officer recommendations
Attachments:
- Document Item 18 -Lic Rec - Licensing Act Licensing Policy 02 May 2025
- Document LC Report - LA03 Adoption of Statement of Licensing Policy - 20250423 final 02 May 2025
- Document Appendix A - LA03 Statement of Licensing Policy - V1 Draft 02 May 2025
19
To approve the following dates for meetings of the Council during 2025/26 municipal year to commence at 2pm unless otherwise indicated
15 July 2025
*23 September 2025 (5pm)
14 October 2025
11 November 2025
9 December 2025
13 January 2026 (provisional)
24 February 2026
17 March 2026
**19 May 2026 (Annual) (10am)
*This additional date is to allow Council to debate the 'Local Government Reorganisation' Cabinet report in advance of the Cabinet meeting scheduled for 25 September 2025.
**This date is proposed to be changed from the previous provisional date of 12 May 2026 in order that the meeting is held on the third Tuesday of May in accordance with Standing Order 5.
To provisionally agree the following Council meeting dates for 2026/27
14 July 2026
13 October 2026
10 November 2026
8 December 2026
12 January 2027 (provisional)
23 February 2027
16 March 2027
18 May 2027 (Annual) (10am)
*23 September 2025 (5pm)
14 October 2025
11 November 2025
9 December 2025
13 January 2026 (provisional)
24 February 2026
17 March 2026
**19 May 2026 (Annual) (10am)
*This additional date is to allow Council to debate the 'Local Government Reorganisation' Cabinet report in advance of the Cabinet meeting scheduled for 25 September 2025.
**This date is proposed to be changed from the previous provisional date of 12 May 2026 in order that the meeting is held on the third Tuesday of May in accordance with Standing Order 5.
To provisionally agree the following Council meeting dates for 2026/27
14 July 2026
13 October 2026
10 November 2026
8 December 2026
12 January 2027 (provisional)
23 February 2027
16 March 2027
18 May 2027 (Annual) (10am)
Previous Meetings
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