New Forest Borough Council
Councillors:
48
Wards:
27
Committees:
15
Meetings (2025):
72
Meetings (2024):
78
Meeting
Corporate Affairs and Local Economy Overview and Scrutiny Panel - New Forest
Meeting Times
Scheduled Time
Start:
Thursday, 23rd June 2022
9:30 AM
Thursday, 23rd June 2022
9:30 AM
End:
Thursday, 23rd June 2022
1:30 PM
Thursday, 23rd June 2022
1:30 PM
Actual Time
Started:
Thursday, 23rd June 2022
12:00 AM
Thursday, 23rd June 2022
12:00 AM
Finished:
Thursday, 23rd June 2022
12:00 AM
Thursday, 23rd June 2022
12:00 AM
Meeting Status
Status:
Confirmed
Confirmed
Date:
23 Jun 2022
23 Jun 2022
Location:
Council Chamber - Appletree Court, Beaulieu Road, Lyndhurst, SO43 7PA
Council Chamber - Appletree Court, Beaulieu Road, Lyndhurst, SO43 7PA
Meeting Attendees
Committee Member
Cllr Martyn Levitt
Apologies
Chairman
Cllr Alexis McEvoy, BSc (Hons)
Present, as expected
Committee Member
Cllr Richard Frampton
Apologies
Committee Member
Cllr Alison Hoare
Apologies
Committee Member
Cllr Mahmoud Kangarani
Present, as expected
Officer
Strategic Director of Corporate Resources & Transformation, Section 151 Officer
Alan Bethune
In attendance
Officer
ICT Service Manager
Paul Downton
In attendance
Officer
Assistant Director Transformation
Rebecca Drummond
In attendance
Officer
Sara Hamilton
In attendance
In Attendance
Cllr Michael Harris
In attendance
In Attendance
Cllr Edward Heron
In attendance
Officer
Economic Development Team Leader
Sally Igra
In attendance
Officer
Sheryl Parry
Absent
Officer
Democratic Services Officer
Andy Rogers
In attendance
Officer
Executive Head of Partnership and Operations
Manjit Sandhu
Absent
Officer
Service Manager - Revenues, Benefits and Customer Services
Ryan Stevens
In attendance
Officer
Executive Head of Planning Regeneration and Economy
Claire Upton-Brown
In attendance
Officer
Chief Executive
Kate Ryan
In attendance
In Attendance
Deputy Leader
Cllr Diane Andrews
In attendance
Agenda
0
Apologies
Cllrs Craze, J Davies, Frampton, Hoare and Levitt.
Minutes
1
Minutes
To confirm the minutes of the meeting held on 24 March 2022 as a correct record.
Minutes
RESOLVED:
That the minutes of the meeting held on 24 March 2022 be confirmed and signed.
That the minutes of the meeting held on 24 March 2022 be confirmed and signed.
2
Declarations of Interest
To note any declarations of interest made by members in connection with an agenda item. The nature of the interest must also be specified.
Members are asked to discuss any possible interests with Democratic Services prior to the meeting.
Members are asked to discuss any possible interests with Democratic Services prior to the meeting.
Minutes
There were no declarations of interest.
3
Public Participation
To note any issues raised during the public participation period.
Minutes
There was no public participation.
4
Support to Businesses, Households and the Community
To receive a summary of support to businesses, households and communities over the previous 12 months.
Attachments:
- Document Business Support Grants and Community Support - COSP June 2022 15 Jun 2022
Minutes
The Panel received and noted a summary of the support given to businesses via the Government’s various Business Support Schemes and the range of support given to households and local communities in 2021/22. The report also summarised the support being administered from 1 April 2022.
Over £32m from 17 schemes of grants, payments and funding was administered by the Council in 2021/22, to support local businesses, households and communities.
It was acknowledged that in addition to the support set out in the report, the Council gave over £130K in community grant funding to local voluntary organisations.
Members wished to place on record their thanks for the team’s excellent performance in administering so many funding streams so efficiently and effectively.
Over £32m from 17 schemes of grants, payments and funding was administered by the Council in 2021/22, to support local businesses, households and communities.
It was acknowledged that in addition to the support set out in the report, the Council gave over £130K in community grant funding to local voluntary organisations.
Members wished to place on record their thanks for the team’s excellent performance in administering so many funding streams so efficiently and effectively.
5
Performance of the New Forest Economy
To note key economic indicators on the local economy.
Attachments:
- Document COSP Report on NF Claimant Count June 2022 15 Jun 2022
Minutes
The Panel received and noted a report setting out performance data on the local economy.
The report included data on benefit claimants, and initiatives to support the local economy, such as the Central and West Hampshire Youth Employment Hub. It also gave details of an initiative involving local schools to raise awareness on the variety of career options in the area.
Broadly the New Forest economy appeared to be recovering positively from the impacts of the pandemic. The claimant count for April 2022 for ages 16 – 64 continued to move in a positive direction with the Claimant Count standing at 2,100 individuals (2.1%).
Youth unemployment was also showing a positive trend; in April 2022, 335 young people aged 16-24 were recorded on the Claimant Count, down from a peak in July 2020 of 865.
The report included data on benefit claimants, and initiatives to support the local economy, such as the Central and West Hampshire Youth Employment Hub. It also gave details of an initiative involving local schools to raise awareness on the variety of career options in the area.
Broadly the New Forest economy appeared to be recovering positively from the impacts of the pandemic. The claimant count for April 2022 for ages 16 – 64 continued to move in a positive direction with the Claimant Count standing at 2,100 individuals (2.1%).
Youth unemployment was also showing a positive trend; in April 2022, 335 young people aged 16-24 were recorded on the Claimant Count, down from a peak in July 2020 of 865.
6
Digital Strategy - Customer First, Digital By Design
To consider a proposed Digital Strategy, which sets out the Council’s digital transformation plan for 2022/25.
Attachments:
- Document ICT Digital Strategy Report 15 Jun 2022
- Document ICT Digital Strategy Document 15 Jun 2022
- Document 20220623-Presentation-COSP-Digital-Strategy (1) 30 Jun 2022
Minutes
The Panel considered the proposed Digital Strategy for 2022-25. The accompanying slides are attached to these minutes as Appendix 1.
It was explained that ‘Customer first, digital by design’ was the ethos of the proposed NFDC Digital Strategy, and included the following core principles:
1. All services would adopt full end to end digital business models
2. All services would actively use data to inform decision making and report
performance in real-time.
3. The Council would develop its workforce to realise the business benefits of
digital service delivery.
4. Services would continue to review their capabilities and capacity, reshaping
services to leverage the business benefits of digital practice.
It was noted that consultation had been undertaken with peers in other authorities as well as among NFDC service managers and EMT members, as well as with the Portfolio Holder responsible for ICT.
It was explained that the work on Members’ devices was planned for later in 2022, as this would give sufficient time to prepare for the new cohort of members post May 2023.
The point was made that not only was online delivery more cost effective, but it was a positive change for residents as they could access online services at a time convenient to them.
Members were keen to keep abreast of updates on delivery, to ensure the ‘customer first’ ethos was being prioritised in project delivery, in line with the strategy building blocks. Officers confirmed that regular update reporting on project identification and delivery would come through the overview and scrutiny panel.
Members sought reassurance that allowances were being made for those residents who were not able, or did not want, to use online services. In response, assurances were given that traditional forms of communication such as telephone and face to face communications would remain available.
Members pointed out that the Customer Service Task and Finish Group had not met for some time (since February) and officers were questioned on where member involvement had featured in the design and development of this strategy. Officers were very mindful of the need to prioritise the needs of the residents in any developing strategy and would ensure those needs were taken into consideration.
Regular updates would be given to the Panel as the strategy evolved, and the ICT Service Manager offered to discuss any points of detail with individual members outside of the meeting.
RESOLVED:
That it be a recommendation to the Cabinet that the proposed Digital Strategy be adopted.
It was explained that ‘Customer first, digital by design’ was the ethos of the proposed NFDC Digital Strategy, and included the following core principles:
1. All services would adopt full end to end digital business models
2. All services would actively use data to inform decision making and report
performance in real-time.
3. The Council would develop its workforce to realise the business benefits of
digital service delivery.
4. Services would continue to review their capabilities and capacity, reshaping
services to leverage the business benefits of digital practice.
It was noted that consultation had been undertaken with peers in other authorities as well as among NFDC service managers and EMT members, as well as with the Portfolio Holder responsible for ICT.
It was explained that the work on Members’ devices was planned for later in 2022, as this would give sufficient time to prepare for the new cohort of members post May 2023.
The point was made that not only was online delivery more cost effective, but it was a positive change for residents as they could access online services at a time convenient to them.
Members were keen to keep abreast of updates on delivery, to ensure the ‘customer first’ ethos was being prioritised in project delivery, in line with the strategy building blocks. Officers confirmed that regular update reporting on project identification and delivery would come through the overview and scrutiny panel.
Members sought reassurance that allowances were being made for those residents who were not able, or did not want, to use online services. In response, assurances were given that traditional forms of communication such as telephone and face to face communications would remain available.
Members pointed out that the Customer Service Task and Finish Group had not met for some time (since February) and officers were questioned on where member involvement had featured in the design and development of this strategy. Officers were very mindful of the need to prioritise the needs of the residents in any developing strategy and would ensure those needs were taken into consideration.
Regular updates would be given to the Panel as the strategy evolved, and the ICT Service Manager offered to discuss any points of detail with individual members outside of the meeting.
RESOLVED:
That it be a recommendation to the Cabinet that the proposed Digital Strategy be adopted.
7
Commercial and Residential Property Annual Report 2021/22
To receive a presentation incorporating the commerical and residential property annual report.
Attachments:
- Document COP Presentation 2022 V.1 15 Jun 2022
Minutes
The Panel received a presentation providing a progress update / Annual Report on the Council’s Commercial and Residential Property investments. A copy of the presentation slides is included in the agenda pack.
Members highlighted the void periods stated in the report and queried the potential for lost income. It was explained that the financial return to the Council was related to the interest paid by the company on its borrowing from the Council, based on the date of acquisition, not the date of let, or the void periods.
In respect of Hardley depot, a member was pleased to note that the development would release an asset for alternative use.
Members felt this was a very encouraging report with returns to the Council in line with the strategies, whilst helping the local economy. They thanked officers for their efforts in achieving this result.
RESOLVED:
(a) That the performance to date in the delivery of the commercial and residential strategies and the continuation of both projects be noted.
(b) That an update of the Asset Investment Strategy 2017 be prepared for Q3 2022 to ensure aims and objectives and the funding pools remain appropriate.
Members highlighted the void periods stated in the report and queried the potential for lost income. It was explained that the financial return to the Council was related to the interest paid by the company on its borrowing from the Council, based on the date of acquisition, not the date of let, or the void periods.
In respect of Hardley depot, a member was pleased to note that the development would release an asset for alternative use.
Members felt this was a very encouraging report with returns to the Council in line with the strategies, whilst helping the local economy. They thanked officers for their efforts in achieving this result.
RESOLVED:
(a) That the performance to date in the delivery of the commercial and residential strategies and the continuation of both projects be noted.
(b) That an update of the Asset Investment Strategy 2017 be prepared for Q3 2022 to ensure aims and objectives and the funding pools remain appropriate.
8
Residents Survey - Presentation
To note proposed arrangements for a future residents survey.
Attachments:
- Document NFDC Resident Insight slide deck 30 Jun 2022
Minutes
The Panel received a presentation on the proposed arrangements for a future residents’ survey. The slides are attached to these minutes as Appendix 2.
It was explained that in order to gather resident and community insight, a representative survey of the District’s residents was proposed to be undertaken in line with national best practice from the LGA, and cohort councils.
The survey was to be undertaken between 1 September and 31 October 2022 and would enable the Council to understand and respond to changing resident needs, their perceptions, and make improvements to services and baseline current performance. The results would also inform the next corporate plan.
It was noted that the survey was constructed to allow demographic analysis on each question, which may reveal different attitudes ie, by age group etc.
It was noted that Havant Borough Council (HBC) had also undertaken this type of survey and the Chairman suggested that HBC be asked for any learning points gained from the survey. Officers would report back.
Any member would be welcome to talk to the Cabinet members about areas they would like to see explored in the survey.
In answer to a question, it was confirmed that the budget for the proposed survey was £25K, subject to Cabinet agreement.
It was anticipated that follow up work and further surveys or engagement activity may follow this survey and the Council would then consider whether it wished to run the survey on a regular basis going forward.
An update on the survey results would be brought to the Panel in January 2023.
It was explained that in order to gather resident and community insight, a representative survey of the District’s residents was proposed to be undertaken in line with national best practice from the LGA, and cohort councils.
The survey was to be undertaken between 1 September and 31 October 2022 and would enable the Council to understand and respond to changing resident needs, their perceptions, and make improvements to services and baseline current performance. The results would also inform the next corporate plan.
It was noted that the survey was constructed to allow demographic analysis on each question, which may reveal different attitudes ie, by age group etc.
It was noted that Havant Borough Council (HBC) had also undertaken this type of survey and the Chairman suggested that HBC be asked for any learning points gained from the survey. Officers would report back.
Any member would be welcome to talk to the Cabinet members about areas they would like to see explored in the survey.
In answer to a question, it was confirmed that the budget for the proposed survey was £25K, subject to Cabinet agreement.
It was anticipated that follow up work and further surveys or engagement activity may follow this survey and the Council would then consider whether it wished to run the survey on a regular basis going forward.
An update on the survey results would be brought to the Panel in January 2023.
9
Annual Performance and Provisional Budget Outturn
To consider the Annual Performance and Provisional Budget Out turn.
Attachments:
- Document 1 CORPORATE AFFAIRS AND LOCAL ECONOMY - COVERING REPORT 15 Jun 2022
- Document 2 Appendix 1 Annual Performance Report 202122 15 Jun 2022
- Document 3 Appendix 2 Financial Monitoring 202122 15 Jun 2022
Minutes
The Panel received the Annual Performance and Provisional Budget Outturn for
2021 / 2022.
Officers confirmed that more detail behind the out turn variations were included within the provisional out turn report presented to the Cabinet in May. A firmer link between the two reports would be made in future out turn reporting.
RESOLVED:
a) That the Annual Performance Report for 2021/22 be noted;
b) That the provisional outturn of the General Fund revenue and capital budgets for 2021/22 be noted;
c) That the provisional outturn of the Housing Revenue Account for 2021/22 be noted.
2021 / 2022.
Officers confirmed that more detail behind the out turn variations were included within the provisional out turn report presented to the Cabinet in May. A firmer link between the two reports would be made in future out turn reporting.
RESOLVED:
a) That the Annual Performance Report for 2021/22 be noted;
b) That the provisional outturn of the General Fund revenue and capital budgets for 2021/22 be noted;
c) That the provisional outturn of the Housing Revenue Account for 2021/22 be noted.
10
Portfolio Holder's Reports and Performance Dashboard
To receive an oral update from the Portfolio Holders on developments within their Portfolio areas, including Performance Dashboards.
Attachments:
- Document Q4 Leaders PPD 15 Jun 2022
- Document Q4 Business, Tourism and Highstreets PPD 15 Jun 2022
- Document Q4 Finance, Investment and Corporate Services PPD (1) 15 Jun 2022
Minutes
The Panel received updates from the portfolio holders on issues relating to their areas and on their performance dashboards.
Cllr E Heron
The Leader referred to the various pressures on the global economy, and stressed the importance of working with local and regional partners, the education sector and employers, collaborating to improve the prosperity of the New Forest area, and ultimately those who live and work in the area. This could be achieved through skills, employment and economic opportunity. The importance of upskilling the local workforce was also emphasised, as well as making the Council an employer of choice.
He also referred to an upcoming report to the Cabinet on support available to the public, and emphasised the importance of raising awareness of what was available.
In answer to a question, the Leader was confident the Council was in a good position to deal with unexpected events, through the experience of covid and working in partnership with others.
He was pleased with the progress being made with ICT and the way it assisted various services.
He was in summary generally pleased with the overall performance in the dashboard, though it was acknowledged that some areas needed to be revisited in light of risks associated with rising inflation and the related impact on staff.
A question was asked concerning the effects of rising interest rates and any related risks having regard to property investment. In reply, it was explained there would be an impact, and the Council’s approach would continue to be cautious, whilst retaining a diverse portfolio.
Cllr J Heron
Reference was made to new external pressures following covid, including rapidly rising inflation and the global economy, all of which affected the Council’s finances and had not been foreseen at the time the budget was set.
He paid tribute to the officers operating the Council Tax Collection, which were improving, and also their hard work on distributing grants and funding as mentioned earlier on the agenda, reiterating that NFDC was in the top quartile nationally for efficient delivery.
Cllr Harris
Cllr Harris praised the work of the Youth Hub, a project for 16-24 year olds, run with other local authorities, and part funded by DWP.
The Shop Doctor project had also been very successful. He also referred to an event on 6 July designed to help businesses on their journey to Net Zero environmental standards.
A number of funding opportunities were available locally, eg grants or funding for businesses, which were being signposted by the Council in its newsletter, which ad a readership of 4000.
Some modelling was required for Business Improvement Districts to analyse business rates paid by companies and ascertain how the Council could help.
In response to a question, it was explained that as this was a HCC function, opportunities to influence Broadband provision in the District were limited, but individual areas were slowly improving. A national Government - subsidised scheme to provide fibre broadband would shortly be underway. The New Forest was treated separately to Hampshire, given the local constraints.
A question was raised concerning the impact on car park use through car parking charges. In reply, it was felt there did not seem to be any significant drop - off in usage or effect on shopping, and noted that most other local authorities charged and there were good reasons for doing so including revenue for regeneration.
Cllr E Heron
The Leader referred to the various pressures on the global economy, and stressed the importance of working with local and regional partners, the education sector and employers, collaborating to improve the prosperity of the New Forest area, and ultimately those who live and work in the area. This could be achieved through skills, employment and economic opportunity. The importance of upskilling the local workforce was also emphasised, as well as making the Council an employer of choice.
He also referred to an upcoming report to the Cabinet on support available to the public, and emphasised the importance of raising awareness of what was available.
In answer to a question, the Leader was confident the Council was in a good position to deal with unexpected events, through the experience of covid and working in partnership with others.
He was pleased with the progress being made with ICT and the way it assisted various services.
He was in summary generally pleased with the overall performance in the dashboard, though it was acknowledged that some areas needed to be revisited in light of risks associated with rising inflation and the related impact on staff.
A question was asked concerning the effects of rising interest rates and any related risks having regard to property investment. In reply, it was explained there would be an impact, and the Council’s approach would continue to be cautious, whilst retaining a diverse portfolio.
Cllr J Heron
Reference was made to new external pressures following covid, including rapidly rising inflation and the global economy, all of which affected the Council’s finances and had not been foreseen at the time the budget was set.
He paid tribute to the officers operating the Council Tax Collection, which were improving, and also their hard work on distributing grants and funding as mentioned earlier on the agenda, reiterating that NFDC was in the top quartile nationally for efficient delivery.
Cllr Harris
Cllr Harris praised the work of the Youth Hub, a project for 16-24 year olds, run with other local authorities, and part funded by DWP.
The Shop Doctor project had also been very successful. He also referred to an event on 6 July designed to help businesses on their journey to Net Zero environmental standards.
A number of funding opportunities were available locally, eg grants or funding for businesses, which were being signposted by the Council in its newsletter, which ad a readership of 4000.
Some modelling was required for Business Improvement Districts to analyse business rates paid by companies and ascertain how the Council could help.
In response to a question, it was explained that as this was a HCC function, opportunities to influence Broadband provision in the District were limited, but individual areas were slowly improving. A national Government - subsidised scheme to provide fibre broadband would shortly be underway. The New Forest was treated separately to Hampshire, given the local constraints.
A question was raised concerning the impact on car park use through car parking charges. In reply, it was felt there did not seem to be any significant drop - off in usage or effect on shopping, and noted that most other local authorities charged and there were good reasons for doing so including revenue for regeneration.
11
Financial Strategy Task and Finish Group
To discuss the arrangements for this year’s Group.
Attachments:
- Document Fin Strat COSP report 230622 15 Jun 2022
Minutes
The Panel discussed proposed arrangements for meetings of the Financial Strategy Task and Finish Group in 2022.
RESOLVED:
That the arrangements for meetings of the Financial Strategy Task and Finish Group in 2022 be endorsed as set out in the report.
RESOLVED:
That the arrangements for meetings of the Financial Strategy Task and Finish Group in 2022 be endorsed as set out in the report.
12
Work Programme
a) To consider the Panel’s future Work Programme, including any reviews of previous work undertaken; and
(b) To receive any updates on Task and Finish Group work.
(b) To receive any updates on Task and Finish Group work.
Attachments:
- Document COSP Work Programme 15 Jun 2022
Minutes
The Panel noted its future work programme.
Officers sought the Panel’s agreement to initiate the work of the Council Tax Schemes Task and Finish Group over the summer, with a view to making its annual report to the Panel in November.
RESOLVED:
That 6 volunteers be sought to sit on the Council Tax Schemes Task and Finish Group over the summer, with a view to making its annual report to the Panel in November.
Officers sought the Panel’s agreement to initiate the work of the Council Tax Schemes Task and Finish Group over the summer, with a view to making its annual report to the Panel in November.
RESOLVED:
That 6 volunteers be sought to sit on the Council Tax Schemes Task and Finish Group over the summer, with a view to making its annual report to the Panel in November.
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