New Forest Borough Council
Councillors:
48
Wards:
27
Committees:
15
Meetings (2025):
72
Meetings (2024):
78
Meeting
Council - New Forest
Agenda
Published
Minutes
Pending
Meeting Times
Scheduled Time
Start:
Monday, 24th February 2025
6:30 PM
Monday, 24th February 2025
6:30 PM
End:
Monday, 24th February 2025
10:30 PM
Monday, 24th February 2025
10:30 PM
Meeting Status
Status:
Confirmed
Confirmed
Date:
24 Feb 2025
24 Feb 2025
Location:
Council Chamber - Appletree Court, Beaulieu Road, Lyndhurst, SO43 7PA
Council Chamber - Appletree Court, Beaulieu Road, Lyndhurst, SO43 7PA
Meeting Attendees
Committee Member
Vice-Chairman of the Council
Vice-Chairman
Chairman of the Council
Committee Member
Cllr John Adams
Absent
Committee Member
Cllr Richard Frampton
Present, as expected
Committee Member
Leader of the Council
Officer
Chief Executive
Kate Ryan
In attendance
Officer
Assistant Director - Governance (Monitoring Officer)
Tanya Coulter
In attendance
Officer
Strategic Director of Corporate Resources & Transformation, Section 151 Officer
Alan Bethune
In attendance
Officer
Strategic Director Place, Operations and Sustainability
James Carpenter
In attendance
Officer
Strategic Director – Housing & Communities
Richard Knott
In attendance
Officer
Service Manager - Environment and Regulation
Joanne McClay
In attendance
Officer
Assistant Director Place Operations
Chris Noble
In attendance
Officer
Democratic ICT Officer
Daniel Reynafarje
In attendance
Officer
Democratic Services Officer
Joe Tyler
In attendance
Officer
Service Manager - Democratic and Support Services
Matt Wisdom
In attendance
Agenda
0
Apologies
1
Minutes
To confirm the minutes of the meeting held on 9 December 2024 as a correct record.
Attachments:
- Document Public minutes 09122024 1830 Council 14 Feb 2025
2
Declarations of Interests
To note any declarations of interests made by members in connection with an agenda item. The nature of the interests must also be specified.
Members are asked to discuss any possible interests with Democratic Services prior to the meeting.
Members are asked to discuss any possible interests with Democratic Services prior to the meeting.
3
Chairman's Announcements
4
Leader's Announcements
5
Treasury Management Strategy 2025/26
Attachments:
- Document Treasury Management Strategy 2025-26 14 Feb 2025
6
Investment Strategy 2025/26
Attachments:
- Document Investment Strategy 2025/26 14 Feb 2025
- Document Appendix 1 - Investment Strategy 2025/26 14 Feb 2025
7
Taxi Policy Review
Attachments:
- Document Taxi Licensing Policy Report 14 Feb 2025
- Document Appendix 1 - Taxi Licensing Policy 2025 14 Feb 2025
- Document Appendix 2 - Benchmark NEW vehicles 14 Feb 2025
- Document Appendix 3 - Benchmark existing fleet and renewals 14 Feb 2025
- Document Appendix 4 - Responses 14 Feb 2025
- Document Appendix 5 - Door signage sample 14 Feb 2025
8
Licensing Fees and Charges 2025/26
Attachments:
- Document Licensing Fees and Charges Report 14 Feb 2025
- Document Appendix 1 - Fees and charges 14 Feb 2025
9
Pay Policy Statement 2025/26
Attachments:
- Document Pay Policy Statement Report 14 Feb 2025
- Document Appendix 1 - Pay Policy Statement 2025-26 14 Feb 2025
- Document Appendix 2 - Payscales 14 Feb 2025
10
Report of Cabinet - 5 February 2025
Attachments:
- Document Report of Cabinet - 5 February 2025 14 Feb 2025
- Document Appendix 1 - Financial Monitoring Report 14 Feb 2025
- Document Appendix 2 - Updated SCI 14 Feb 2025
- Document Appendix 3 - Asset Maintenance & Replacement Programme and General Fund Capital Programme 14 Feb 2025
- Document Appendix 4 - Capital Strategy & Appendix 14 Feb 2025
- Document Appendix 5 - Scheme of Members Allowances 14 Feb 2025
11
Report of Cabinet - 19 February 2025
Ahead of the Supplementary Council Agenda publication, which will follow the Cabinet meeting, the background Cabinet reports relating to this meeting can be viewed on the Council’s website at the following link:-
Cabinet – Wednesday 19 February 2025
Cabinet – Wednesday 19 February 2025
Attachments:
- Document Report of Cabinet - 19 February 2025 14 Feb 2025
- Document Apx 1 HRA 14 Feb 2025
- Document Apx 2 Medium Term Financial Plan and Annual Budget 202526 14 Feb 2025
- Document Lib Dem Alternative Budget 2025-26 14 Feb 2025
- Document Leader budget speech Feb 2025
- Document Lib Dem budget speech Feb 2025
12
Council Tax 2025/26
Attachments:
- Document Council Tax 2025-26 14 Feb 2025
- Document Updated Council Tax 2025-26 14 Feb 2025
13
Questions
To ask questions under Standing Order 22. Questions received will be published ahead of the meeting. (Members are reminded that questions must be submitted to Democratic Services by no later than 12.00 noon, Wednesday 19 February 2025).
Attachments:
- Document Questions under Standing Order 22 14 Feb 2025
- Document Questions and replies
14
Notice of Motion - Electronic Voting
In accordance with Standing Order 21, Cllr Cleary will move the following motion:-
“This Council notes that:-
1. The Council’s Constitution allows for votes by show of hand, and discretionary recorded votes, to be taken by electronic means.
2. The use of electronic voting has been successfully used at recent Council meetings.
3. In order to allow for recorded votes on key budget decisions to be taken electronically, a minor amendment to the Council’s Standing Orders for Meetings is required.
This Council resolves that:-
4. The Council’s Standing Orders for Meetings, as contained within the Constitution, be amended as follows with immediate effect:-
52A.2 At the Chairman’s discretion, the mode of voting on a matter under 52A.1 shall be by electronic means if available to the Council. The Chairman shall inform the Council if a recorded vote is to be taken electronically, immediately before the vote is taken. Alternatively, where a vote is taken on a matter under 52A.1, each member shall state whether they have voted for the proposition, or against the proposition, or have abstained from voting. The manner in which each member voted shall be recorded in the minutes.”
Cllr M Wade will second the motion.
Under the provisions of Standing Order 42, the above motion, after being proposed and seconded (without speeches), should stand referred to the body within whose terms of reference the subject matter of the motions comes, or the Cabinet or such Committees or Panels that the Council may determine.
The Chairman may allow the motion to be dealt with at this meeting if they consider it urgent, convenient or conducive to the despatch of business.
“This Council notes that:-
1. The Council’s Constitution allows for votes by show of hand, and discretionary recorded votes, to be taken by electronic means.
2. The use of electronic voting has been successfully used at recent Council meetings.
3. In order to allow for recorded votes on key budget decisions to be taken electronically, a minor amendment to the Council’s Standing Orders for Meetings is required.
This Council resolves that:-
4. The Council’s Standing Orders for Meetings, as contained within the Constitution, be amended as follows with immediate effect:-
52A.2 At the Chairman’s discretion, the mode of voting on a matter under 52A.1 shall be by electronic means if available to the Council. The Chairman shall inform the Council if a recorded vote is to be taken electronically, immediately before the vote is taken. Alternatively, where a vote is taken on a matter under 52A.1, each member shall state whether they have voted for the proposition, or against the proposition, or have abstained from voting. The manner in which each member voted shall be recorded in the minutes.”
Cllr M Wade will second the motion.
Under the provisions of Standing Order 42, the above motion, after being proposed and seconded (without speeches), should stand referred to the body within whose terms of reference the subject matter of the motions comes, or the Cabinet or such Committees or Panels that the Council may determine.
The Chairman may allow the motion to be dealt with at this meeting if they consider it urgent, convenient or conducive to the despatch of business.
15
Notice of Motion - Chairmen of Committees and Panels
In accordance with Standing Order 21, Cllr Rackham will move the following motion:-
“This Council resolves that:-
1. Only those Members who do not belong to the ruling political group shall be eligible for nomination to the positions of Chairman and Vice-Chairman of the ordinary committees and panels of the Council; and
2. The consequential amendment to the Council’s Standing Orders for Meetings be made by the Monitoring Officer.”
Cllr J Davies will second the motion.
Under the provisions of Standing Order 42, the above motion, after being proposed and seconded (without speeches), should stand referred to the body within whose terms of reference the subject matter of the motions comes, or the Cabinet or such Committees or Panels that the Council may determine.
The Chairman may allow the motion to be dealt with at this meeting if they consider it urgent, convenient or conducive to the despatch of business.
“This Council resolves that:-
1. Only those Members who do not belong to the ruling political group shall be eligible for nomination to the positions of Chairman and Vice-Chairman of the ordinary committees and panels of the Council; and
2. The consequential amendment to the Council’s Standing Orders for Meetings be made by the Monitoring Officer.”
Cllr J Davies will second the motion.
Under the provisions of Standing Order 42, the above motion, after being proposed and seconded (without speeches), should stand referred to the body within whose terms of reference the subject matter of the motions comes, or the Cabinet or such Committees or Panels that the Council may determine.
The Chairman may allow the motion to be dealt with at this meeting if they consider it urgent, convenient or conducive to the despatch of business.
16
Allocation of Seats and Appointments to Committees and Panels
Attachments:
- Document Allocation of seats and appointments to committees and panels 14 Feb 2025
- Document Appendix 1 - Allocations 14 Feb 2025
- Document Appendix 2 - Committee and Panel Memberships 14 Feb 2025
17
Any Other Items Which the Chairman Decides Are Urgent
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