New Forest Borough Council

Councillors: 48

Wards: 27

Committees: 15

Meetings (2025): 72

Meetings (2024): 78

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Meeting

Name: Housing and Communities Overview and Scrutiny Panel
Start: 2025-09-17T17:00:00Z
End: 2025-09-17T21:00:00Z
Location: Council Chamber - Appletree Court, Beaulieu Road, Lyndhurst, SO43 7PA

Housing and Communities Overview and Scrutiny Panel - New Forest

Agenda

Published

Minutes

Pending

Meeting Times

Scheduled Time

Start:
Wednesday, 17th September 2025
6:00 PM

End:
Wednesday, 17th September 2025
10:00 PM

Meeting Status

Status:
Confirmed

Date:
17 Sep 2025

Location:
Council Chamber - Appletree Court, Beaulieu Road, Lyndhurst, SO43 7PA

Meeting Attendees

Committee Member

Cllr Hilary Brand

Liberal Democrat

Present, as expected

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Vice-Chairman

Cllr Kate Crisell

Conservative

Present, as expected

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Committee Member

Cllr Sean Cullen

Liberal Democrat

Present, as expected

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Committee Member

Cllr Patrick Mballa

Liberal Democrat

Present, as expected

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Committee Member

Cllr Neville Penman

Non-aligned

Present, as expected

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Committee Member

Cllr Neil Tungate

Conservative

Present, as expected

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Officer

Chief Executive

Kate Ryan

Expected

Chairman

Cllr Steve Clarke

Conservative

Present, as expected

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Committee Member

Cllr John Adams

Conservative

Present, as expected

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Committee Member

Cllr Richard Frampton

Conservative

Present, as expected

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Substitute

Cllr Allan Glass

Conservative

Not required

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Substitute

Cllr Colm McCarthy

Liberal Democrat

Not required

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Substitute

Cllr Barry Rickman

Conservative

Not required

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Substitute

Cllr Alex Wade

Liberal Democrat

Not required

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Co-Optee

Melvyn Utley

(Co-optee)

Present, as expected

Officer

Strategic Director – Housing & Communities

Richard Knott

In attendance

Officer

Democratic Services Officer

Lee Ellis

In attendance

Committee Member

Cllr Steve Davies

Conservative

Present, as expected

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Committee Member

Cllr Dan Poole

Conservative

Present, as expected

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Officer

Tenant Engagement Manager

David Brown

In attendance

Officer

Service Manager - Community Safety and Support

Brian Byrne

In attendance

Officer

Contract Relationship Officer

Pawel Duchnowski

In attendance

Officer

Service Manager - Housing Resident Service

Kirsty M Farmer

In attendance

Officer

Team Leader - Environmental Protection

Rachel Higgins

In attendance

Officer

Housing Options Rents Support and Private Sector Housing Service Manager

Chris Pope

In attendance

Officer

Ben Stockley

In attendance

Officer

Assistant Director - Housing & Communities

Paul Thomas

In attendance

Officer

Service Manager - Housing Maintenance Programmes and Servicing

Sophie Tuffin

In attendance

Officer

Performance & Insight Manager

Saqib Yasin

In attendance

In Attendance

Area Technical Manager

Ross Archibald

New Forest Partnership

In attendance

In Attendance

Centre Manager

Adam Freeman

Dibden Golf Centre

In attendance

In Attendance

Area Manager

Darren Jones

New Forest Partnership

In attendance

In Attendance

Area Manager

Anthony Richards

Mytime Active

In attendance

In Attendance

Chief Operating Officer

Matt Wickham

Freedom Leisure

In attendance

In Attendance

Assistant Director - Finance

Paul Whittles

In attendance

Agenda

0 Apologies

1 Minutes

To confirm the minutes of the meeting held on as a correct record.

2 Declarations of Interest

To note any declarations of interest made by members in connection with an agenda item. The nature of the interest must also be specified.

Members are asked to discuss any possible interests with Democratic Services prior to the meeting.

3 Public Participation

To receive any public participation in accordance with the Council’s public participation scheme.

4 Freedom Leisure/NFDC Partnership Annual Performance Report

To consider the annual review of Freedom Leisure/NFDC Partnership Annual Performance Report.

Attachments:

Document Freedom Leisure/NFDC Partnership Annual Performance Report 09 Sep 2025

5 MYTIME ACTIVE/NFDC Partnership Annual Performance Report

To consider the MYTIME ACTIVE/NFDC Partnership Annual Performance Report.

Attachments:

Document MYTIME ACTIVE/NFDC Partnership Annual Performance Report 09 Sep 2025

6 Corporate Plan: Key Performance Data (Quarter 1)

To consider the performance data against KPIs identified in the Corporate Plan.

Attachments:

Document Corporate Plan: Key Performance Data (Quarter 1) 09 Sep 2025
Document Appendix 1 09 Sep 2025

7 Stigmatisation in Social Housing (Presentation)

To receive a presentation on stigmatisation in social housing.

Attachments:

Document Stigmatisation in Social Housing (Presentation) 09 Sep 2025

8 Social Housing Regulation Act (2023) Progress Report Number 4 (Neighbourhood and Community Standard)

To receive a progress report on the work related to the Social Housing Regulation Act.

Attachments:

Document Social Housing Regulation Act (2023) Progress Report Number 4 (Neighbourhood and Community Standard) 09 Sep 2025

9 Greener Housing Strategy Annual Review

To consider the annual update on the progress of the Greener Housing Strategy.

Attachments:

Document Greener Housing Strategy Annual Review 09 Sep 2025

10 Draft Housing Landlord Tenancy Policy and Mutual Exchange Policy

To consider the draft Housing Landlord Tenancy Policy and Mutual Exchange Policy.

Attachments:

Document Draft Housing Landlord Tenancy Policy and Mutual Exchange Policy 09 Sep 2025
Document Appendix 1 09 Sep 2025
Document Appendix 2 09 Sep 2025

11 Maintenance and Repairs To Empty Homes and Homes Undergoing Mutual Exchange Policy for Housing (Landlord Services) Periodic Review.

To consider the Maintenance and Repairs To Empty Homes and Homes Undergoing Mutual Exchange Policy for Housing (Landlord Services) Periodic Review.

Attachments:

Document Maintenance and Repairs To Empty Homes and Homes Undergoing Mutual Exchange Policy for Housing (Landlord Services) Periodic Review. 09 Sep 2025
Document Appendix 1 09 Sep 2025

12 Homelessness Update (Presentation)

To receive an update on homelessness.

Attachments:

Document Homelessness Update (Presentation) 09 Sep 2025

13 Progress of the Annual Strategic Priorities of the Safer New Forest Partnership (Presentation)

To receive and update on the progress of the priorities set through the Safer New Forest Strategic Assessment.

Attachments:

Document Progress of the Annual Strategic Priorities of the Safer New Forest Partnership (Presentation) 09 Sep 2025

14 Health and Wellbeing Action Plan

To receive the annual update on the Health and Wellbeing Action Plan.

Attachments:

Document Health and Wellbeing Action Plan 09 Sep 2025
Document Appendix 1 09 Sep 2025
Document Appendix 2 09 Sep 2025

15 Air Quality Strategy

To consider the Air Quality Strategy following public consultation.

Attachments:

Document Air Quality Strategy 09 Sep 2025
Document Appendix 1 09 Sep 2025
Document Appendix 2 09 Sep 2025

16 Food Safety Review Plan

To consider the Food Safety Performance Report and the service priorities for 2025/26.

Attachments:

Document Food Safety Review Plan 09 Sep 2025
Document Appendix 1 09 Sep 2025
Document Appendix 2 09 Sep 2025
Document Appendix 3 09 Sep 2025

17 Future Meetings

To agree the following dates for meetings in 2026/27 (Wednesdays at 6.00pm):

2026

17 June

16 September

2027

20 January

17 March

18 Portfolio Holder's Update

An opportunity for the Portfolio Holder’s to provide an update to the Panel on developments within their portfolio.

19 Work Programme

To agree the work programme to guide the Panel’s activities over the coming months.

Attachments:

Document Work Programme 09 Sep 2025

20 Any other items which the Chairman decides are urgent

Previous Meetings

17th Sep 2025