New Forest Borough Council

Councillors: 48

Wards: 27

Committees: 15

Meetings (2025): 72

Meetings (2024): 78

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Meeting

Constitution - New Forest

Agenda

Published

Minutes

Pending

Meeting Times

Scheduled Time

Start:
Monday, 22nd May 2023
12:00 AM

End:
Monday, 22nd May 2023
4:00 AM

Meeting Status

Status:
Confirmed; Current Version

Date:
21 May 2023

Meeting Attendees

Secretary

Debbie Briers

Expected

Secretary

Business Support Officer

Sue Jennings

Expected

Secretary

Donna Langfield

Expected

Secretary

Elaine Olden

Expected

Secretary

Democratic ICT Officer

Daniel Reynafarje

Expected

Officer

Democratic Services Officer

Andy Rogers

Expected

Secretary

Democratic Services Officer

Joe Tyler

Expected

Secretary

Karen Wardle

Expected

Secretary

Democratic Services Manager

Matt Wisdom

Expected

Agenda

1 Summary and Explanation

Attachments:

Document Section 1 - Summary and Explanation 07 Jun 2023

1 .1 Summary and Explanation

Attachments:

Document Summary and Explanation 07 Jun 2023

1 .2 Description of the Council's Political Structure

Attachments:

Document Description of the Council's Political Structure 07 Jun 2023

2 Responsibility for Functions

Attachments:

Document Section 2 - Responsibility for Functions 07 Jun 2023

2 .1 Council

Attachments:

Document The Council (Non-Executive) 07 Jun 2023
Document Key Policy Framework 07 Jun 2023
Document Budget Setting 07 Jun 2023
Document Delegation from the Council to Committees 07 Jun 2023

2 .2 The Cabinet

Attachments:

Document The Cabinet (Executive) 07 Jun 2023
Document Terms of Reference 07 Jun 2023
Document Executive Decision Making 07 Jun 2023
Document Cabinet Forward Plan 07 Jun 2023
Document Delegation of Executive Functions 07 Jun 2023

2 .3 Overview and Scrutiny

Attachments:

Document Terms of Reference of Overview and Scrutiny Panels 07 Jun 2023
Document Operational Rights and Access to Information 07 Jun 2023

2 .4 Committees

Attachments:

Document Terms of Reference of Committees 07 Jun 2023

2 .5 Officers

Attachments:

Document Delegations to Powers to Officers 07 Jun 2023
Document Appointment and Dismissal of Employees 07 Jun 2023

3 Role Descriptions

Attachments:

Document Section 3 - Role Descriptions 07 Jun 2023

3 .1 Chairman of the Council

Attachments:

Document Chairman of the Council 07 Jun 2023

3 .2 Vice-Chairman of the Council

Attachments:

Document Vice-Chairman of the Council 07 Jun 2023

3 .3 Leader of the Council

Attachments:

Document Leader of the Council 07 Jun 2023

3 .4 Cabinet Members

Attachments:

Document Cabinet Members 07 Jun 2023

3 .5 Committee Chairman

Attachments:

Document Committee Chairman 07 Jun 2023

3 .6 Overview and Scrutiny Panel Chairman

Attachments:

Document Overview and Scrutiny Panel Chairman 07 Jun 2023

3 .7 Opposition Group Leader

Attachments:

Document Opposition Group Leader 07 Jun 2023

3 .8 All Members as Elected Representatives

Attachments:

Document All Members as Elected Representatives 07 Jun 2023

3 .9 Monitoring Officer

Attachments:

Document Monitoring Officer 07 Jun 2023

3 .10 Section 151 Officer

Attachments:

Document Section 151 Officer 07 Jun 2023

4 Procedure Rules

Attachments:

Document Section 4 - Procedure Rules 07 Jun 2023

4 .1 Standing Orders for Meetings

Attachments:

Document Standing Orders for Meetings 07 Jun 2023

4 .2 Procedure for Public Participation

Attachments:

Document Procedure for Public Participation 07 Jun 2023

4 .3 Petitions Scheme

Attachments:

Document Petitions Scheme 07 Jun 2023

4 .4 Standing Orders for General Procedures

Attachments:

Document Standing Orders for General Procedures 07 Jun 2023

4 .5 Procedure for Removing and Replacing the Leader

Attachments:

Document Procedure for Removing and Replacing the Leader 07 Jun 2023

4 .6 Procedure for Resolving Disputes between Council and the Executive

Attachments:

Document Procedure for Resolving Disputes between Council and the Executive 07 Jun 2023

4 .7 Procedure for Making Urgent Decisions

Attachments:

Document Procedure for Making Urgent Decisions 07 Jun 2023

4 .8 Call-In Procedures for Executive Decisions

Attachments:

Document Call-In Procedures for Executive Decisions 07 Jun 2023

4 .9 Financial Regulations

Attachments:

Document Financial Regulations 07 Jun 2023

4 .10 Contract Standing Orders

Attachments:

Document Contract Standing Orders 07 Jun 2023

5 Codes of Conduct

Attachments:

Document Section 5 - Codes of Conduct 07 Jun 2023

5 .1 Members' Code of Conduct

Attachments:

Document Members' Code of Conduct 07 Jun 2023

5 .2 Arrangements for Dealing with Complaints

Attachments:

Document Arrangements for Dealing with Complaints 07 Jun 2023

5 .3 Officers' Codes of Conduct

Attachments:

Document Officers' Codes of Conduct 07 Jun 2023

5 .4 Local Code of Conduct for Members and Officers Dealing with Planning Matters

Attachments:

Document Local Code of Conduct for Members and Officers Dealing with Planning Matters 07 Jun 2023

5 .5 Code of Conduct for Member/Officer Relations

Attachments:

Document Code of Conduct for Member/Officer Relations 07 Jun 2023

6 Members' Allowances

Attachments:

Document SECTION 6 07 Jun 2023

6 .1 Scheme of Members' Allowances

Attachments:

Document Members' Allowances Scheme 1 April 2023 (Uprated 6 November 2023) 07 Jun 2023

7 Protocols

Attachments:

Document Section 7 - Protocols 07 Jun 2023

7 .1 Policy Statement - Access to Information

Attachments:

Document Policy Statement - Access to Information 07 Jun 2023

7 .2 Indemnity of Members and Officers

Attachments:

Document Indemnity of Members and Officers 07 Jun 2023

7 .3 Protocol on Filming, Recording and Use of Social Media

Attachments:

Document Protocol on Filming, Recording and Use of Social Media 07 Jun 2023

Previous Meetings

22nd May 2023

Constitution

5th May 2023

Constitution

16th May 2022

Constitution

5th May 2021

Constitution

Future Meetings

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