New Forest Borough Council
Councillors:
48
Wards:
27
Committees:
15
Meetings (2025):
72
Meetings (2024):
78
Meeting
Housing Overview and Scrutiny Panel - New Forest
Meeting Times
Scheduled Time
Start:
Wednesday, 20th January 2021
6:00 PM
Wednesday, 20th January 2021
6:00 PM
End:
Wednesday, 20th January 2021
10:00 PM
Wednesday, 20th January 2021
10:00 PM
Actual Time
Started:
Wednesday, 20th January 2021
12:00 AM
Wednesday, 20th January 2021
12:00 AM
Finished:
Wednesday, 20th January 2021
12:00 AM
Wednesday, 20th January 2021
12:00 AM
Meeting Status
Status:
Confirmed
Confirmed
Date:
20 Jan 2021
20 Jan 2021
Location:
Microsoft Teams - Online
Microsoft Teams - Online
Meeting Attendees
Vice-Chairman
Cllr Ann Sevier
Present, as expected
Committee Member
Cllr Anne Corbridge
Apologies
Committee Member
Cllr Andrew Gossage
Present, as expected
Committee Member
Cllr Joshua Kidd
Present, as expected
Officer
Service Manager - Community Safety and Support
Brian Byrne
In attendance
Officer
Service Manager - Housing Strategy & Development
Tim Davis
In attendance
Officer
Service Manager - Compliance and Asset Management
Richard Fudge
In attendance
Officer
Finance Manager
Kevin Green
In attendance
Officer
Interim Strategic Director of Housing and Community Safety
Richard Knott
In attendance
Officer
Strategic Director of Housing, Communities and Governance
Grainne O'Rourke
In attendance
Officer
Democratic ICT Officer
Daniel Reynafarje
In attendance
Officer
Service Manager - Housing Maintenance Operations
Ritchie Thomson
In attendance
Officer
Karen Wardle
In attendance
In Attendance
Deputy Leader
Cllr Diane Andrews
In attendance
In Attendance
Cllr Ann Bellows
In attendance
In Attendance
Cllr Sue Bennison
In attendance
In Attendance
Cllr Martyn Levitt
In attendance
Agenda
0
Apologies
Apologies for absence were received from Cllr Corbridge.
Minutes
1
Minutes
To confirm the minutes of the meeting held on 12 November 2020 as a correct record.
Minutes
RESOLVED:
That the minutes of the meeting held on 12 November 2020 be signed by the Chairman as a correct record.
That the minutes of the meeting held on 12 November 2020 be signed by the Chairman as a correct record.
2
Declarations of Interest
To note any declarations of interest made by members in connection with an agenda item. The nature of the interest must also be specified.
Members are asked to discuss any possible interests with Democratic Services prior to the meeting.
Members are asked to discuss any possible interests with Democratic Services prior to the meeting.
Minutes
No declarations of interest were made by members in connection with an agenda item.
3
Public Participation
To note any issues raised during the public participation period.
Minutes
No issues were raised in the public participation period.
4
Housing Revenue Account Budget and the Housing Public Sector Capital Expenditure Programme for 2021/22
To consider the HRA budget and the housing public sector capital expenditure programme for 2021/22.
Attachments:
- Document HRA Budget RPT 12 Jan 2021
- Document Appendix 1 12 Jan 2021
- Document Appendix 2 12 Jan 2021
- Document Appendix 3 12 Jan 2021
Minutes
The Panel considered the proposed Housing Revenue Account budget and the housing capital expenditure programme for 2021/22.
It was noted that the budget proposed a social rent increase of 1.5%, in line with the recommendation from Government. This would be the second annual increase in social rents, following a four-year period where the social rents were reduced annually (by 1% each year). Service charges were proposed to have an inflationary increase of 0.5% and a review of service charges would be carried out in 2021/22. There would be no change to garage rents. The estimated HRA income for 2021/22 was noted to be £873,000 higher than the original budget for 2020/21.
The HRA expenditure budget for 2021/22 was proposed to be increased, and within this there would be an additional £647,000 in resources available for the capital development programme, which supported the Housing Strategy.
Views on the report had been received from the Tenant Involvement Group (TIG) and it was noted that the TIG recognised the fact that maintenance costs increase over time. The Tenant Representatives felt that the proposals were appropriate and sensible and supported the proposals within the HRA budget and the capital expenditure programme for 2021/22.
Support was expressed regarding the proposed social rent increase in recognition of the need to continue to maintain homes to the decent homes standard and that the stock condition survey had identified improvements which needed to be made to the Council’s housing stock. An alternative view was expressed by two members of the Panel who felt that the social rents should be frozen for a year, and that the proposed rise to social rents would negatively impact those tenants who were currently struggling in the coronavirus pandemic.
The planned maintenance and improvement programme was noted. Members questioned the increase in budget for miscellaneous works, over the three year period. This had been identified as part of the continuous improvements to the Council’s housing stock and the acceleration of the programme of works arising from the stock condition survey. It was anticipated that additional unplanned works could arise whilst other improvement works were being carried out.
£500,000 had been identified in the capital programme for 2021/22 Greener Housing Initiatives. The Council had bid for Government funding of £280,000 towards the provision of air source heat pumps on some of the Council’s more rural properties and those which were ‘off gas’. Those who were in fuel poverty with an annual income of less than £30,000 were specifically targeted.
RESOLVED:
That the Housing Revenue Account budget and Housing Public Sector Capital Expenditure Programme 2021/22 be noted and supported.
It was noted that the budget proposed a social rent increase of 1.5%, in line with the recommendation from Government. This would be the second annual increase in social rents, following a four-year period where the social rents were reduced annually (by 1% each year). Service charges were proposed to have an inflationary increase of 0.5% and a review of service charges would be carried out in 2021/22. There would be no change to garage rents. The estimated HRA income for 2021/22 was noted to be £873,000 higher than the original budget for 2020/21.
The HRA expenditure budget for 2021/22 was proposed to be increased, and within this there would be an additional £647,000 in resources available for the capital development programme, which supported the Housing Strategy.
Views on the report had been received from the Tenant Involvement Group (TIG) and it was noted that the TIG recognised the fact that maintenance costs increase over time. The Tenant Representatives felt that the proposals were appropriate and sensible and supported the proposals within the HRA budget and the capital expenditure programme for 2021/22.
Support was expressed regarding the proposed social rent increase in recognition of the need to continue to maintain homes to the decent homes standard and that the stock condition survey had identified improvements which needed to be made to the Council’s housing stock. An alternative view was expressed by two members of the Panel who felt that the social rents should be frozen for a year, and that the proposed rise to social rents would negatively impact those tenants who were currently struggling in the coronavirus pandemic.
The planned maintenance and improvement programme was noted. Members questioned the increase in budget for miscellaneous works, over the three year period. This had been identified as part of the continuous improvements to the Council’s housing stock and the acceleration of the programme of works arising from the stock condition survey. It was anticipated that additional unplanned works could arise whilst other improvement works were being carried out.
£500,000 had been identified in the capital programme for 2021/22 Greener Housing Initiatives. The Council had bid for Government funding of £280,000 towards the provision of air source heat pumps on some of the Council’s more rural properties and those which were ‘off gas’. Those who were in fuel poverty with an annual income of less than £30,000 were specifically targeted.
RESOLVED:
That the Housing Revenue Account budget and Housing Public Sector Capital Expenditure Programme 2021/22 be noted and supported.
5
Telecare Infrastructure Replacement Project
To receive a presentation on the Telecare Infrastructure Replacement Project.
Attachments:
- Document Telecare Presentation 26 Feb 2021
Minutes
The Panel received a presentation on the proposals to replace the Council’s telecare infrastructure. The presentation is attached to the minutes as an Appendix.
The Council’s Housing Service provided a number of door entry, fire alarm monitoring and alarm services for housing stock across the District, as well as providing the Appletree Careline service to approximately 2,000 people. The buildings which were monitored included communal or shared access properties which primarily accommodated age restricted or more vulnerable homeless clients.
The current services rely on analogue technology. Nationally, BT had announced they would switch off the analogue system in 2025 and that future delivery of services would need to be made over a digital network. This was the main driver for change as this would render all existing analogue solutions incompatible with a new digital network, rendering the current system inoperable from 2025.
In addition, NFDC’s hardware infrastructure in its housing blocks had become outdated and was no longer cost effective in terms of repairs and investment. When faults occurred, it was becoming increasingly common that parts were no longer available or extremely hard to obtain. This was not sustainable for the future.
The Panel noted that these monitoring services could currently only be provided from within Appletree Court, however the coronavirus pandemic had demonstrated the need to provide resilience and increase the operational ability of delivering Careline and monitoring services remotely, were required.
A system was therefore needed which would be robust and fit for the future. A programme of work had been identified which included the replacement of the current systems across the Council’s housing stock in order to be digitally compliant by 2025. Bridging software and hardware, converting analogue to digital, would be procured to allow the continuing use of existing monitoring units in customers’ home, up to their normal operating life, which would provide significant cost savings. Whilst there was a cost associated with the replacement of the telecare infrastructure, there would be future savings in relation to maintenance by removing the expensive and outdated equipment.
The Panel noted the work proposed to be carried out over the next financial year and beyond. The Panel acknowledged the importance of the need to replace the ageing infrastructure. A procurement exercise would be carried out, and following appointment of a supplier, implementation would commence as soon as it would possible to do so within the following the 2021/22 financial year.
The Panel expressed their support to the replacement of the telecare infrastructure and requested that an update be provided to the meeting in September 2021.
The Council’s Housing Service provided a number of door entry, fire alarm monitoring and alarm services for housing stock across the District, as well as providing the Appletree Careline service to approximately 2,000 people. The buildings which were monitored included communal or shared access properties which primarily accommodated age restricted or more vulnerable homeless clients.
The current services rely on analogue technology. Nationally, BT had announced they would switch off the analogue system in 2025 and that future delivery of services would need to be made over a digital network. This was the main driver for change as this would render all existing analogue solutions incompatible with a new digital network, rendering the current system inoperable from 2025.
In addition, NFDC’s hardware infrastructure in its housing blocks had become outdated and was no longer cost effective in terms of repairs and investment. When faults occurred, it was becoming increasingly common that parts were no longer available or extremely hard to obtain. This was not sustainable for the future.
The Panel noted that these monitoring services could currently only be provided from within Appletree Court, however the coronavirus pandemic had demonstrated the need to provide resilience and increase the operational ability of delivering Careline and monitoring services remotely, were required.
A system was therefore needed which would be robust and fit for the future. A programme of work had been identified which included the replacement of the current systems across the Council’s housing stock in order to be digitally compliant by 2025. Bridging software and hardware, converting analogue to digital, would be procured to allow the continuing use of existing monitoring units in customers’ home, up to their normal operating life, which would provide significant cost savings. Whilst there was a cost associated with the replacement of the telecare infrastructure, there would be future savings in relation to maintenance by removing the expensive and outdated equipment.
The Panel noted the work proposed to be carried out over the next financial year and beyond. The Panel acknowledged the importance of the need to replace the ageing infrastructure. A procurement exercise would be carried out, and following appointment of a supplier, implementation would commence as soon as it would possible to do so within the following the 2021/22 financial year.
The Panel expressed their support to the replacement of the telecare infrastructure and requested that an update be provided to the meeting in September 2021.
6
Homelessness Update
To receive an update on homelessness.
Attachments:
- Document Homelessness Update Presentation 26 Feb 2021
Minutes
An update was provided on homelessness. The presentation is attached to these minutes as an Appendix.
It was noted that the new housing allocation system had been launched a year ago, which managed all applications online, including the bidding for properties. There were currently 1,239 live applications. 245 applicants had been rehoused since January 2020 across all four housing allocation bands.
There were currently 12 rough sleepers in the District, of which five had firm accommodation plans. Some of the rough sleepers had declined offers of support but officers would still work to support them.
The Panel noted that 154 households had been provided with emergency accommodation since 1 March 2020 and that 50 householders were currently in external temporary accommodation. It was expected that more Council owned temporary accommodation would become available during 2021/22 to reduce the need for use of external B&B; accommodation.
Officers were meeting fortnightly with MHCLG advisors to discuss additional funding options, specialist roles and prevention activities in relation to homelessness.
Members questioned the number of rough sleepers recorded in recent months compared with other months. It was noted that in March 2020 the District Council accommodated 35 rough sleepers, however, in general there were circa 10-12 each at any one time. It was acknowledged that 22 rough sleepers had been recorded in November 2020, however this had been addressed quickly by the homelessness team.
It was noted that the new housing allocation system had been launched a year ago, which managed all applications online, including the bidding for properties. There were currently 1,239 live applications. 245 applicants had been rehoused since January 2020 across all four housing allocation bands.
There were currently 12 rough sleepers in the District, of which five had firm accommodation plans. Some of the rough sleepers had declined offers of support but officers would still work to support them.
The Panel noted that 154 households had been provided with emergency accommodation since 1 March 2020 and that 50 householders were currently in external temporary accommodation. It was expected that more Council owned temporary accommodation would become available during 2021/22 to reduce the need for use of external B&B; accommodation.
Officers were meeting fortnightly with MHCLG advisors to discuss additional funding options, specialist roles and prevention activities in relation to homelessness.
Members questioned the number of rough sleepers recorded in recent months compared with other months. It was noted that in March 2020 the District Council accommodated 35 rough sleepers, however, in general there were circa 10-12 each at any one time. It was acknowledged that 22 rough sleepers had been recorded in November 2020, however this had been addressed quickly by the homelessness team.
7
Housing Strategy / HRA Property development and acquisition update
To receive an update on the progress of the Housing Strategy and HRA property development and acquisition.
Attachments:
- Document Dev update Presentation 26 Feb 2021
Minutes
The Panel received a presentation regarding the property development and acquisition of properties within the HRA. The presentation is attached to the minutes as an Appendix.
There were various projects for refurbishment and temporary accommodation. It was anticipated that the Heather Road scheme in Blackfield would provide five units of shared accommodation and would be ready for occupation in March.
In relation to the Council’s new build properties, two units of shared ownership had been marketed at Mulberry Close in Blackfield and a positive response had been received in relation to these. The Panel noted the proposals for redevelopment of Testwood Social Club to provide low carbon housing, to be built to the Future Homes Standard.
It was anticipated that around 200 additional affordable homes would have completed by the end of the financial year. Taking these and other speculative opportunities into account, the present potential pipeline stood at 473 affordable homes, albeit made up from openings at different stages and with varying degrees of certainty.
There were various projects for refurbishment and temporary accommodation. It was anticipated that the Heather Road scheme in Blackfield would provide five units of shared accommodation and would be ready for occupation in March.
In relation to the Council’s new build properties, two units of shared ownership had been marketed at Mulberry Close in Blackfield and a positive response had been received in relation to these. The Panel noted the proposals for redevelopment of Testwood Social Club to provide low carbon housing, to be built to the Future Homes Standard.
It was anticipated that around 200 additional affordable homes would have completed by the end of the financial year. Taking these and other speculative opportunities into account, the present potential pipeline stood at 473 affordable homes, albeit made up from openings at different stages and with varying degrees of certainty.
8
Portfolio Holder Updates
An opportunity for the Portfolio Holders to provide an update to the Panel on any issues.
Minutes
The Portfolio Holder reported that the housing services team had continued to provide exceptional services to tenants in a professional manner. New homes were being delivered and the homelessness team were working hard to ensure that there was no need for rough sleepers to be on the streets.
She highlighted and praised the work of the housing maintenance team. Essential maintenance works and repairs continued to take place in order for tenants to have homes which were safe and warm. Void properties continued to be relet.
Operational staff were working to the highest hygiene standards, observing social distancing when entering tenants’ properties wearing face coverings to give the tenant reassurance and in order to keep members of staff safe from the risk of coronavirus.
She praised the housing officers for doing all they could to maintain excellent services and invited the support of the Panel in thanking them.
She highlighted and praised the work of the housing maintenance team. Essential maintenance works and repairs continued to take place in order for tenants to have homes which were safe and warm. Void properties continued to be relet.
Operational staff were working to the highest hygiene standards, observing social distancing when entering tenants’ properties wearing face coverings to give the tenant reassurance and in order to keep members of staff safe from the risk of coronavirus.
She praised the housing officers for doing all they could to maintain excellent services and invited the support of the Panel in thanking them.
9
Work Programme
To consider the Panel’s future work programme, and make changes where necessary.
Attachments:
- Document Housing Work Programme 12 Jan 2021
- Document Housing Portfolio Performance Dashboard 12 Jan 2021
Minutes
A performance dashboard for Housing Services, highlighting the progress of priorities identified within the Corporate Plan had been attached to the work programme. It was noted that the Panel could review the progress of these priorities at the next meeting.
RESOLVED:
That the work programme be agreed with the inclusion of the telecare infrastructure replacement project to the meeting in September 2021.
RESOLVED:
That the work programme be agreed with the inclusion of the telecare infrastructure replacement project to the meeting in September 2021.
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