New Forest Borough Council
Councillors:
48
Wards:
27
Committees:
15
Meetings (2025):
72
Meetings (2024):
78
Meeting
Environment Overview and Scrutiny Panel - New Forest
Meeting Times
Scheduled Time
Start:
Thursday, 12th March 2020
2:00 PM
Thursday, 12th March 2020
2:00 PM
End:
Thursday, 12th March 2020
6:00 PM
Thursday, 12th March 2020
6:00 PM
Actual Time
Started:
Thursday, 12th March 2020
12:00 AM
Thursday, 12th March 2020
12:00 AM
Finished:
Thursday, 12th March 2020
12:00 AM
Thursday, 12th March 2020
12:00 AM
Meeting Status
Status:
Confirmed
Confirmed
Date:
12 Mar 2020
12 Mar 2020
Location:
Bradbury Room - Appletree Court, Beaulieu Road, Lyndhurst, SO43 7PA
Bradbury Room - Appletree Court, Beaulieu Road, Lyndhurst, SO43 7PA
Meeting Attendees
Vice-Chairman
Cllr Sue Bennison
Present, as expected
Committee Member
Cllr Ann Bellows
Present, as expected
Committee Member
Cllr Andrew Gossage
Present, as expected
Committee Member
Cllr Tony Ring
Present, as expected
Officer
Jo Braid-Brown
In attendance
Officer
Mark Bursey
In attendance
Officer
Gary Champion
In attendance
Officer
Assistant Director Transformation
Rebecca Drummond
In attendance
Officer
Service Manager - Policy and Strategy
Louise Evans
In attendance
In Attendance
Cllr Alison Hoare
In attendance
Officer
Service Manager - Street Scene
Rob Lane
In attendance
Officer
Service Manager - Environment and Regulation
Joanne McClay
In attendance
Officer
Performance and Project Manager
Nicola Plummer
In attendance
Officer
Interim Chief Executive
Colin Read
In attendance
Officer
Karen Wardle
In attendance
Officer
Team Leader - Environmental Protection
Rachel Higgins
In attendance
Officer
Executive Head of Planning Regeneration and Economy
Claire Upton-Brown
In attendance
Agenda
0
Apologies
There were no apologies for absence.
Minutes
1
Minutes
To confirm the minutes of the meeting held on 9 January 2020 as a correct record.
Minutes
RESOLVED:
That the minutes of the meeting held on 9 January 2020 be signed by the Chairman as a correct record.
That the minutes of the meeting held on 9 January 2020 be signed by the Chairman as a correct record.
2
Declarations of Interest
To note any declarations of interest made by members in connection with an agenda item. The nature of the interest must also be specified.
Members are asked to discuss any possible interests with Democratic Services prior to the meeting.
Members are asked to discuss any possible interests with Democratic Services prior to the meeting.
Minutes
No declarations of interest were made in connection with an agenda item.
3
Public Participation
To note any issues raised during the public participation period.
Minutes
No issues were raised in the public participation period.
4
Portfolio Holders' Reports
To receive an oral update from the Portfolio Holders for Environment and Regulatory Services and for Planning and Infrastructure.
Minutes
The Panel received an update from Cllr Hoare, Portfolio Holder for Environment and Regulatory Services. She reported that:
Sea Wall, Milford-on-Sea: 4 cracks had appeared in the sea wall east of the White House. 9 beach huts had been deemed unsafe. The sea wall was not the responsibility of the District Council as it was not the landowner. Meetings were being held with the Environment Agency and the local landowners.
COVID 19: Hand sanitizer had been placed in reception at Appletree Court. Rolls of hand towels had been placed in the toilets and more cleaning of the hard surfaces was being carried out.
Waste bins on the streets were being emptied more regularly. Environmental Health team had worked from home on Tuesday successfully. This demonstrated that the IT system could cope with the demand when staff worked outside of the office.
Milford-on-Sea public toilets: The new toilets had been opened on time. The Portfolio Holder thanked the team who had been involved in this project.
Sea Wall, Milford-on-Sea: 4 cracks had appeared in the sea wall east of the White House. 9 beach huts had been deemed unsafe. The sea wall was not the responsibility of the District Council as it was not the landowner. Meetings were being held with the Environment Agency and the local landowners.
COVID 19: Hand sanitizer had been placed in reception at Appletree Court. Rolls of hand towels had been placed in the toilets and more cleaning of the hard surfaces was being carried out.
Waste bins on the streets were being emptied more regularly. Environmental Health team had worked from home on Tuesday successfully. This demonstrated that the IT system could cope with the demand when staff worked outside of the office.
Milford-on-Sea public toilets: The new toilets had been opened on time. The Portfolio Holder thanked the team who had been involved in this project.
5
Development of the Performance Management Framework
To consider the principles and design of the performance management framework in support of the delivery of the Corporate Plan.
Attachments:
- Document Report 04 Mar 2020
Minutes
The Panel considered the principles and design of the performance management framework, in support of the delivery of the Corporate Plan. A performance dashboard was presented to the Panel for the two Portfolio areas which report to the Scrutiny Panel. Members were asked to consider what information they would like to see, how often and in what format.
Members expressed their support to the proposed dashboard approach, noting that it was clear, concise, easy to read and understand. It was suggested that Key Performance Indicators be included within the dashboard as this was a good assessment tool.
It was also noted that any targets needed to be mindful of any partner involvement which could affect the ability of the District Council to deliver projects in a timely manner.
RESOLVED:
(i) That the performance dashboard approach be supported; and
(ii) That an update on performance management be presented at each meeting of the Panel
Members expressed their support to the proposed dashboard approach, noting that it was clear, concise, easy to read and understand. It was suggested that Key Performance Indicators be included within the dashboard as this was a good assessment tool.
It was also noted that any targets needed to be mindful of any partner involvement which could affect the ability of the District Council to deliver projects in a timely manner.
RESOLVED:
(i) That the performance dashboard approach be supported; and
(ii) That an update on performance management be presented at each meeting of the Panel
6
Waterside Rail update - Motion from Council
To receive an oral update on the latest position on the transport and railway infrastructure along the waterside and to consider the Motion submitted to Council on this issue. The Panel will then consider the following motion from Council:
That this Council supports wholeheartedly the resumption of a rail link along the Waterside as part of a strategic transport infrastructure in the light of planned development in the south waterside area. Officers will be tasked to work closely with HCC staff to ensure oversight on planning issues and economic and environmental viability are maintained and resolved.
That this Council supports wholeheartedly the resumption of a rail link along the Waterside as part of a strategic transport infrastructure in the light of planned development in the south waterside area. Officers will be tasked to work closely with HCC staff to ensure oversight on planning issues and economic and environmental viability are maintained and resolved.
Minutes
The Panel received an update on the transport issues relating to the Waterside area. It was noted that Hampshire County Council proposed to submit a bid to fund a feasibility study into the resumption of a rail link along the Waterside. This bid proposal was supported by key partners, including the National Park Authority, Julian Lewis MP, Marchwood Parish Council and Southampton City Council. To support the principle of rail transport was in line with National Planning Policy Guidance.
Mr Colin Cooley addressed the Panel in objection to the proposed Motion. He expressed the view that the rail link was not a good use of public money, there was no business case, the proposed revenue was overstated and it would not reduce peak congestion on the A326.
Cllr Harrison who had proposed the motion addressed the Panel on the merits of the rail link, noting that the infrastructure was already in place and that it would help people to travel across the forest in an environmentally sustainable way.
Cllr Alvey also addressed the Panel. He raised concerns about there being no appraisal of a business case and that the railway would not connect to places like Calshot or Hardley. He felt that resources should be directed at improving the A326.
Members of the Panel expressed their views in relation to the rail link along the waterside. It was agreed that the motion should be amended to express support to the HCC led bid for funding into a feasibility study into the resumption of a rail link along the waterside.
RESOLVED:
That the Panel advise the Council that it is supportive of the following amended motion:
That this Council supports the principle of rail transport, and therefore supports the HCC bid for the funding of a feasibility study into the resumption of a rail link along the Waterside as part of a strategic transport infrastructure in the light pf planned development in the south waterside area. Officers will be tasked to work closely with HCC staff to ensure oversight on planning issues and economic and environmental viability are maintained and resolved.
Mr Colin Cooley addressed the Panel in objection to the proposed Motion. He expressed the view that the rail link was not a good use of public money, there was no business case, the proposed revenue was overstated and it would not reduce peak congestion on the A326.
Cllr Harrison who had proposed the motion addressed the Panel on the merits of the rail link, noting that the infrastructure was already in place and that it would help people to travel across the forest in an environmentally sustainable way.
Cllr Alvey also addressed the Panel. He raised concerns about there being no appraisal of a business case and that the railway would not connect to places like Calshot or Hardley. He felt that resources should be directed at improving the A326.
Members of the Panel expressed their views in relation to the rail link along the waterside. It was agreed that the motion should be amended to express support to the HCC led bid for funding into a feasibility study into the resumption of a rail link along the waterside.
RESOLVED:
That the Panel advise the Council that it is supportive of the following amended motion:
That this Council supports the principle of rail transport, and therefore supports the HCC bid for the funding of a feasibility study into the resumption of a rail link along the Waterside as part of a strategic transport infrastructure in the light pf planned development in the south waterside area. Officers will be tasked to work closely with HCC staff to ensure oversight on planning issues and economic and environmental viability are maintained and resolved.
7
Clean Air Strategy
To receive an update on the Clean Air Strategy.
Minutes
The Panel received a presentation on the principles of the proposed Clean Air Strategy. The aims were:
· To improve air quality in the New Forest and create a healthier environment in which to live, work and visit by working with internal and external stakeholders;
· To achieve and maintain air quality objectives (as set out in law) across the district; and
· To identify areas to specifically target for intervention to improve local air quality.
The District Council would continue to work with key stakeholders and regional partners and to work within the Air Quality Management regime.
The Strategy would consider all areas which contribute to air quality, including transport, agriculture, households and planned developments. An evidence based approach would inform the development of the strategy in order to determine priority areas and actions.
A Task and Finish Group was proposed to set up to review the aims and consider the proposed objectives and priority areas.
· To improve air quality in the New Forest and create a healthier environment in which to live, work and visit by working with internal and external stakeholders;
· To achieve and maintain air quality objectives (as set out in law) across the district; and
· To identify areas to specifically target for intervention to improve local air quality.
The District Council would continue to work with key stakeholders and regional partners and to work within the Air Quality Management regime.
The Strategy would consider all areas which contribute to air quality, including transport, agriculture, households and planned developments. An evidence based approach would inform the development of the strategy in order to determine priority areas and actions.
A Task and Finish Group was proposed to set up to review the aims and consider the proposed objectives and priority areas.
8
Behavioural Change litter initiative
To receive a presentation on the Behavioural Change Litter Initiative.
Minutes
The Panel received a presentation on research carried out by Social Engine regarding the behaviour of those littering from vehicles.
The scope of the research was outlined. The purpose had been to understand what motivated people to litter and how they could be influenced to change their behaviour. It was acknowledged that no one single measure would influence everyone who litters.
The extensive evidence and insight gathering included, key stakeholder workshops, observing littering in a range of places, an online survey and talking to young people. The research concluded that residents of the New Forest were proud of the area they live in and that people were more likely to litter if they thought they would not be caught. There was often a perception that HGV drivers were part of the problem of littering, the evidence showed this was not the case. White van delivery drivers were reported to be less considerate, possibly due to having fixed delivery times, being more rushed and more likely to litter.
A framework was presented to members. A set of graphics had been developed with an owl stating a love for the New Forest and another about litter bugs. Four interventions were presented to the group which included, writing to van drivers and a formal process to report littering. These would be further considered and work would take place with fast food outlets and distributers as to how littering from vehicles could be reduced. Baseline data had been collected in relation to litter at the roadside and therefore any measures put in place to reduce littering from vehicles could be assessed against this data.
The Panel thanked officers for the work carried out so far and requested that a further report be presented to the Panel in September.
RESOLVED:
That an update on the progress of the litter initiative be presented to the meeting on 10 September 2020.
The scope of the research was outlined. The purpose had been to understand what motivated people to litter and how they could be influenced to change their behaviour. It was acknowledged that no one single measure would influence everyone who litters.
The extensive evidence and insight gathering included, key stakeholder workshops, observing littering in a range of places, an online survey and talking to young people. The research concluded that residents of the New Forest were proud of the area they live in and that people were more likely to litter if they thought they would not be caught. There was often a perception that HGV drivers were part of the problem of littering, the evidence showed this was not the case. White van delivery drivers were reported to be less considerate, possibly due to having fixed delivery times, being more rushed and more likely to litter.
A framework was presented to members. A set of graphics had been developed with an owl stating a love for the New Forest and another about litter bugs. Four interventions were presented to the group which included, writing to van drivers and a formal process to report littering. These would be further considered and work would take place with fast food outlets and distributers as to how littering from vehicles could be reduced. Baseline data had been collected in relation to litter at the roadside and therefore any measures put in place to reduce littering from vehicles could be assessed against this data.
The Panel thanked officers for the work carried out so far and requested that a further report be presented to the Panel in September.
RESOLVED:
That an update on the progress of the litter initiative be presented to the meeting on 10 September 2020.
9
Review of Street Cleansing Activities and Standards
To consider a review of street cleansing activities and standards.
Minutes
It was proposed that the Panel set up a Task and Finish Group to review street cleansing activities and standards as it had been several years since the previous review. It was suggested that the Task and Finish Group also include representation from Town and Parish Councils. The group should have members from both rural and urban areas.
RESOLVED:
(i) That a Task and Finish Group be set up to review street cleansing activities and standards;
(ii) That the size of the group consist of six District Councillors and a representative from the a Town and Parish Council; and
(iii) That Cllrs Ring and M Wade be members of the working group.
RESOLVED:
(i) That a Task and Finish Group be set up to review street cleansing activities and standards;
(ii) That the size of the group consist of six District Councillors and a representative from the a Town and Parish Council; and
(iii) That Cllrs Ring and M Wade be members of the working group.
10
Tree Strategies
To consider the proposed draft Tree Strategies and related documents.
Attachments:
- Document Tree Strategies 04 Mar 2020
- Document Appendix 1 04 Mar 2020
- Document Appendix 2 04 Mar 2020
- Document Appendix 3 04 Mar 2020
- Document Appendix 4 04 Mar 2020
Minutes
The Panel considered four proposed tree documents; the Tree Strategy, Tree Risk Management Strategy, Ash Dieback Action Plan and a Planting Specification.
These had been produced following a Task and Finish Group. The two strategies had been a revised to be in line with relevant guidance, however, the Ash Dieback Action Plan and Planting Specification were new. Consultation had been carried out in relation to each of the documents.
It was important to have a robust policy for the future provision and protection of trees. The Tree Strategy included a framework for proactive management of trees and it detailed how the council would fulfil its legal duty in relation to tree inspections. The documents were proposed to be revised in the next 12 months to form a suite of policy documents to sit alongside the Environment Action Plan.
Members of the Panel highlighted tree planting schemes in their local area which included Ringwood, Fawley, Fordingbridge and New Milton.
RESOLVED:
That the proposed four Tree Strategy documents be supported for approval by the Portfolio Holder for Environment and Regulatory Services.
These had been produced following a Task and Finish Group. The two strategies had been a revised to be in line with relevant guidance, however, the Ash Dieback Action Plan and Planting Specification were new. Consultation had been carried out in relation to each of the documents.
It was important to have a robust policy for the future provision and protection of trees. The Tree Strategy included a framework for proactive management of trees and it detailed how the council would fulfil its legal duty in relation to tree inspections. The documents were proposed to be revised in the next 12 months to form a suite of policy documents to sit alongside the Environment Action Plan.
Members of the Panel highlighted tree planting schemes in their local area which included Ringwood, Fawley, Fordingbridge and New Milton.
RESOLVED:
That the proposed four Tree Strategy documents be supported for approval by the Portfolio Holder for Environment and Regulatory Services.
11
Guidance on Tree Protection and Development
To consider the draft Tree Protection and Development Guidance.
Attachments:
- Document Report 04 Mar 2020
- Document Appendix 1 - Tree Protection and Development Guidance 04 Mar 2020
Minutes
The Panel considered a report with details on guidance for tree protection and development. This had been prepared as a result of the tree service being brought back in-house from the National Park Authority in April 2019. It was felt that it was important to provide guidance on what the District Council expects for new development proposals and works to protected trees, with specific reference to the retention, protection and provision of trees. It included how new development could be designed giving consideration to the relationship of trees to buildings and also set out current best practice.
It was proposed that the Guidance would be approved by the Portfolio Holder for Planning and Infrastructure.
RESOLVED:
That the Guidance on Tree Protection document (included as Appendix 1 to the report) be supported for approval by the Portfolio Holder for Planning and Infrastructure.
It was proposed that the Guidance would be approved by the Portfolio Holder for Planning and Infrastructure.
RESOLVED:
That the Guidance on Tree Protection document (included as Appendix 1 to the report) be supported for approval by the Portfolio Holder for Planning and Infrastructure.
12
Local Plan Review Update
To receive an update on the Local Plan Review.
Minutes
The Panel noted that the Planning Inspector had informed the District Council that there would be no need to reopen the Local Plan examination and that the Plan was sound. An Inspector’s report was anticipated to be received shortly and following this, the Plan would go to Cabinet and Council for approval. Very few changes had been made to the Plan following the Inspectors examination which was unusual.
The Panel congratulated the planning policy team for their hard work.
The Panel congratulated the planning policy team for their hard work.
13
Work Programme
To agree the work programme to guide the Panel’s activities over the coming months.
Attachments:
- Document Work Programme 04 Mar 2020
Minutes
RESOLVED:
That the Work Programme be approved with the addition of the following item, listed below:
· Behaviour Change Litter Initiative for the meeting on 10 September 2020
That the Work Programme be approved with the addition of the following item, listed below:
· Behaviour Change Litter Initiative for the meeting on 10 September 2020
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