Havant Borough Council
Councillors:
36
Wards:
17
Committees:
35
Meetings (2025):
87
Meetings (2024):
96
Meeting
Joint Scrutiny Board - Havant
Meeting Times
Scheduled Time
Start:
Monday, 22nd June 2020
5:00 PM
Monday, 22nd June 2020
5:00 PM
End:
Monday, 22nd June 2020
9:00 PM
Monday, 22nd June 2020
9:00 PM
Actual Time
Started:
Monday, 22nd June 2020
5:00 PM
Monday, 22nd June 2020
5:00 PM
Finished:
Monday, 22nd June 2020
10:38 PM
Monday, 22nd June 2020
10:38 PM
Meeting Status
Status:
Confirmed
Confirmed
Date:
22 Jun 2020
22 Jun 2020
Location:
Remote Meeting - Via Skype for Business
Remote Meeting - Via Skype for Business
Meeting Attendees
Deputee
Vice Chairman of Planning Committee
Officer
Director of Corporate Services (CFO)
Lydia Morrison
Present, as expected
Officer
Head of Legal (Monitoring Officer)
David Brown
Present, as expected
Secretary
Democratic Services Officer
James Harris
Present, as expected
Committee Member
Leader - Independent Group
Councillor Prad Bains
Present, as expected
Committee Member
Chairman of Planning Policy Committee
Councillor Jackie Branson
Present, as expected
Committee Member
Councillor Anthony Briggs
Present, as expected
Committee Member
Councillor Malc Carpenter
Present, as expected
Committee Member
Councillor John Davis
Present, as expected
Committee Member
Councillor
Councillor Beryl Francis
Present, as expected
Committee Member
Leader of the Labour Party
Councillor Terry Hart
Apologies
Committee Member
Chairman of Audit and Finance Committee
Councillor Caren Howard
Present, as expected
Committee Member
Councillor David Jenner
Apologies
Chairman
Cabinet Lead for Planning, Environment and Water Quality
Councillor Dianne Lloyd
Present, as expected
Committee Member
Councillor Jo Lowe
Present, as expected
Deputee
Councillor Clare Satchwell
Expected
Committee Member
Deputy Leader - Independent Group
Councillor Isobel Scott
Present, as expected
Committee Member
Councillor Kenneth Smith
Apologies
Committee Member
Assistant Cabinet Lead - Climate Change & Armed Forces Champion
Councillor Julie Thain-Smith
Present, as expected
Committee Member
Councillor Joanne Thomas
Present, as expected
Deputee
Cabinet Lead for Levelling-Up
Councillor Tim Pike
Present, as expected
Deputee
Chairman of Standards Committee
Councillor Michael Wilson
Present, as expected
Officer
Chief Executive for EHDC
Gill Kneller
Present, as expected
Secretary
Democratic Services Officer
Mark Gregory
Present, as expected
Secretary
Democratic Services Assistant
Holly Weaver
Present, as expected
Secretary
Democratic Services Officer
Cynthia Haveron
Expected
Deputee
Cabinet Lead for Digital and Hayling Seafront
Councillor Narinder Bains
Present, as expected
Deputee
Councillor Gary Hughes
Present, as expected
Committee Member
Leader of the Conservative Party
Agenda
0
Acceptance of Referral from Cabinet to consider Carrying out a Review of the Actions in Response to the Covid-19 Pandemic
Minutes
RESOLVED that the request of the Governance, Audit and Finance Board that the Business and Commercial Services Board undertake a review of the following areas of the Council’s response to the Covid 19 pandemic be accepted:
1. business support; and
2. staff welfare and deployment
and that the findings and recommendations of this review be reported to the Governance, Audit and Finance Board before the end of August 2020.
1. business support; and
2. staff welfare and deployment
and that the findings and recommendations of this review be reported to the Governance, Audit and Finance Board before the end of August 2020.
0
Acceptance of Referral from Cabinet to consider Carrying out a Review of the Actions in Response to the Covid-19 Pandemic
Minutes
RESOLVED that the request of the Governance, Audit and Finance Board that the Operations and Place Shaping Board undertake a review of the following areas of the Council’s response to the Covid 19 pandemic be accepted:
1. community support; and
2. communications
and that the findings and recommendations of this review be reported to the Governance, Audit and Finance Board before the end of August 2020.
1. community support; and
2. communications
and that the findings and recommendations of this review be reported to the Governance, Audit and Finance Board before the end of August 2020.
0
Joint Scrutiny Board
Minutes
0
(Councillor Lloyd in the chair)
Minutes
0
Governance, Audit and Finance Board
(Councillor Briggs in the Chair)
(Councillor Briggs in the Chair)
Minutes
0
Operations and Place Shaping Board
(Councillor Lloyd in the chair)
(Councillor Lloyd in the chair)
Minutes
0
Business and Commercial Services Board
(Councillor Branson in the chair)
(Councillor Branson in the chair)
Minutes
1
Appointment of Chairman
To appoint a Chairman for this Joint Scrutiny Board meeting.
Minutes
RESOLVED that Councillor Lloyd be appointed Chairman of ths meeting of the Joint Scrutiny Board.
2
Declarations of Interest
Minutes
The following Councillors declared non-pecuniary interests in Items 6, 7 and 9 of the agenda on the grounds that they had supported or been members/trustees of groups that had sought aid:
(i) Councillor P Bains;
(ii) Councillor Lloyd;
(iii) Councillor Lowe;
(iv) Councillor Milne;
(v) Councillor Patel;
(vi) Councillor Raines; and
(vii) Councillor Thain-Smith.
All the above Councillors also declared that they had not reached a conclusive view of the issues raised in the agenda.
(i) Councillor P Bains;
(ii) Councillor Lloyd;
(iii) Councillor Lowe;
(iv) Councillor Milne;
(v) Councillor Patel;
(vi) Councillor Raines; and
(vii) Councillor Thain-Smith.
All the above Councillors also declared that they had not reached a conclusive view of the issues raised in the agenda.
3
Scrutiny Work Programme 2020/21 (excluding Covid-19 topics)
Attachments:
- Document Report 12 Jun 2020
- Document Appendix A 12 Jun 2020
Minutes
The Board considered the work programme for all three Boards in 2020/21. The Board noted that approval of the work programme at this meeting did not prevent future amendments to this programme by the Boards.
RESOLVED that:
(a) The work programme attached as an Appendix to these minutes be approved subject to such amendments as the individual scrutiny boards considered appropriate; and
(b) Boards be permitted to accept referral of reviews from another Board provided that the Chairmen of the relevant boards agree to this arrangement.
RESOLVED that:
(a) The work programme attached as an Appendix to these minutes be approved subject to such amendments as the individual scrutiny boards considered appropriate; and
(b) Boards be permitted to accept referral of reviews from another Board provided that the Chairmen of the relevant boards agree to this arrangement.
4
Appointment of Chairman of the Business and Commercial Services Board
To appoint a Chairman of the Board for the ensuing year.
Minutes
RESOLVED that Councillor Branson be elected Chairman of the Business and Commercial Services Board until the next meeting of the Annual Council.
5
Appointment of Governance, Audit and Finance Sub Committee
Attachments:
- Document Sub Cttee Report 12 Jun 2020
- Document APPENDIX A 12 Jun 2020
Minutes
RESOLVED that
(i) a Governance, Audit and Finance Sub Committee be appointed to deal with complaints against Councillors and any breaches of the Councillors’ Code of Conduct; and
(ii) the membership of the sub-committee referred to in (i) above be Councillors Bains, Briggs, Crellin, Patel and Thomas for the ensuing municipal year.
(i) a Governance, Audit and Finance Sub Committee be appointed to deal with complaints against Councillors and any breaches of the Councillors’ Code of Conduct; and
(ii) the membership of the sub-committee referred to in (i) above be Councillors Bains, Briggs, Crellin, Patel and Thomas for the ensuing municipal year.
6
Acceptance of Referral from Cabinet to Consider Carrying out a Review of the Council’s Actions in Response to the Covid-19 Pandemic
The Governance, Audit and Finance Board is invited to consider whether to accept the referral from Cabinet.
Minutes
RESOLVED that the Governance, Audit and Finance Board accept the referral from Cabinet to undertake a review of the actions taken by the Council in response to the Covid 19 pandemic.
7
Scrutiny Work Programme 2020/21 in relation to the Council's Response to Covid 19
Attachments:
- Document HBC Scrutiny Covid 19 Cover Report 12 Jun 2020
Minutes
The Governance, Audit and Finance Board discussed:
(i) what topics the Governance, Audit and Finance Board wished to include in the scrutiny;
(ii) what topics the Governance, Audit and Finance Board was prepared to include in the scrutiny; and
(iii) what topics it would to refer to the other Boards.
RESOLVED that:
(i) a task and finish panel be appointed to undertake a review, on behalf of the Governance, Audit and Finance Board, into the following areas of the Council’s response to the Covid 19 pandemic:
1. the financial Implications of Business Support;
2. service delivery; and
3. the financial Implications of the following Covid workstreams
(a) support schemes available (Council Tax and Business Support)
(b) financial impact on the Authority
(c) supplier/contractor relief
(d) commercial property relief
and report its findings and recommendations to the Governance, Audit and Finance Board before the end of August 2020
(ii) the Operations and Place Shaping Board be requested to undertake a review of the following areas of the Council’s response to the Covid 19 pandemic:
1. community support; and
2. communications
and report its findings and recommendations to the Governance, Audit and Finance Board before the end of August 2020.
(iii) the Business and Commercial Services Board be requested to undertake a review of the following areas of the Council’s response to the Covid 19 pandemic:
1. business support; and
2. staff welfare and deployment
and report its findings and recommendations to the Governance, Audit and Finance Board before the end of August 2020.
(i) what topics the Governance, Audit and Finance Board wished to include in the scrutiny;
(ii) what topics the Governance, Audit and Finance Board was prepared to include in the scrutiny; and
(iii) what topics it would to refer to the other Boards.
RESOLVED that:
(i) a task and finish panel be appointed to undertake a review, on behalf of the Governance, Audit and Finance Board, into the following areas of the Council’s response to the Covid 19 pandemic:
1. the financial Implications of Business Support;
2. service delivery; and
3. the financial Implications of the following Covid workstreams
(a) support schemes available (Council Tax and Business Support)
(b) financial impact on the Authority
(c) supplier/contractor relief
(d) commercial property relief
and report its findings and recommendations to the Governance, Audit and Finance Board before the end of August 2020
(ii) the Operations and Place Shaping Board be requested to undertake a review of the following areas of the Council’s response to the Covid 19 pandemic:
1. community support; and
2. communications
and report its findings and recommendations to the Governance, Audit and Finance Board before the end of August 2020.
(iii) the Business and Commercial Services Board be requested to undertake a review of the following areas of the Council’s response to the Covid 19 pandemic:
1. business support; and
2. staff welfare and deployment
and report its findings and recommendations to the Governance, Audit and Finance Board before the end of August 2020.
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