Havant Borough Council
Councillors:
36
Wards:
17
Committees:
35
Meetings (2025):
88
Meetings (2024):
96
Meeting
Cabinet - Havant
Meeting Times
Scheduled Time
Start:
Monday, 15th September 2025
5:30 PM
Monday, 15th September 2025
5:30 PM
End:
Monday, 15th September 2025
9:30 PM
Monday, 15th September 2025
9:30 PM
Meeting Status
Status:
Moved
Moved
Date:
15 Sep 2025
15 Sep 2025
Location:
Hurstwood Room, Public Service Plaza, Civic Centre Road, Havant, Hampshire PO9 2AX
Hurstwood Room, Public Service Plaza, Civic Centre Road, Havant, Hampshire PO9 2AX
Meeting Attendees
Committee Member
Deputy Leader of the Council, Cabinet Lead for Finance, Leader of Liberal Democratic Party, Vice Chairman of Human Resources Committee
Committee Member
Cabinet Lead for Regeneration & Communities
Committee Member
Cabinet Lead for Housing
Secretary
Democratic & Electoral Services Manager
Jenni Harding
Present, as expected
Secretary
Democratic Services Officer
Emma Carlyle
Present, as expected
Secretary
Democratic Services Officer
Lauren Maidens
Present, as expected
Public
Spare Copies
Expected
Committee Member
Cabinet Lead for Planning and Environment and Chairman of Planning Committee
Chairman
Leader of the Council - Cabinet Lead for Corporate Strategy. Performance, and External Relations, Chairman of Human Resources Committee
Committee Member
Cabinet Lead for Climate Emergency, Environment & Water Quality (Climate Change Champion)
Committee Member
Leader of the Green Party & Cabinet Lead Commercial
Committee Member
Cabinet Lead for Community Assets
Agenda
0
PART 1 (Items open for public attendance)
0
Leader of the Council
0
PART 2 (Confidential items - closed to the public)
1
Apologies for Absence
To receive and record any apologies for absence.
Minutes
There were no apologies for absence received for this meeting.
2
Declarations of Interests
To receive and record any declarations of interest from members present.
In accordance with the Code of Conduct, a councillor is required to disclose at the meeting any disclosable pecuniary interests (DPI) that they may have in respect of any matter for consideration on this agenda. Any councillor with a DPI must not participate in any discussion or vote regarding that matter and they must also withdraw from the meeting immediately before consideration of the matter.
Councillors are further invited to disclose any personal or prejudicial interests which may be relevant to any matter on this agenda. Participation in the meeting and vote shall depend upon the nature of the interest.
Councillors should refer to the declaration of interest flowchart and raise any queries with the Monitoring Officer in advance of the meeting.
Members are reminded that they should re-declare their interest before consideration of the item or as soon as the interest becomes apparent and if appropriate, withdraw from the room immediately thereafter.
In accordance with the Code of Conduct, a councillor is required to disclose at the meeting any disclosable pecuniary interests (DPI) that they may have in respect of any matter for consideration on this agenda. Any councillor with a DPI must not participate in any discussion or vote regarding that matter and they must also withdraw from the meeting immediately before consideration of the matter.
Councillors are further invited to disclose any personal or prejudicial interests which may be relevant to any matter on this agenda. Participation in the meeting and vote shall depend upon the nature of the interest.
Councillors should refer to the declaration of interest flowchart and raise any queries with the Monitoring Officer in advance of the meeting.
Members are reminded that they should re-declare their interest before consideration of the item or as soon as the interest becomes apparent and if appropriate, withdraw from the room immediately thereafter.
Minutes
There were no declarations of interests relating to matters on the agenda.
3
Minutes
To confirm the minutes of the last meeting of Cabinet held on 09 July 2025.
Attachments:
- Document Minutes of Previous Meeting 05 Sep 2025
Minutes
Councillor Shepherd raised her name was spelt incorrectly on page 2. Subject to this change being made, the minutes of the Cabinet meeting held on 09 July 2025 were approved as a true record and signed by the Chairman.
4
Chairman's Report
To receive a report from the Chairman.
Minutes
Councillor Mundy, the Chairman, reported that an item on Local Government Reorganisation will be coming forward to Full Council on 24 September 2025 ahead of the decision to be made at Cabinet the following day.
5
Councillor Questions under Cabinet (Executive) Standing Order 9.3
In accordance with Cabinet (Executive) Standing Order (CESO) 9.3.1, to receive questions from the Chairman of the Overview & Scrutiny Committee and CESO 9.3.3, a period of 20 minutes is permitted to receive questions put to Cabinet by Councillors.
Minutes
There were no questions from Councillors under the provision of Standing Order 68.3.
6
Matters referred by Full Council or the Overview & Scrutiny Committee Under Cabinet (Executive) Standing Order 9.4c
In accordance with Cabinet (Executive) Standing Order 9.4c, this item is reserved for matters referred by the Full Council or the Overview & Scrutiny Committee for consideration.
1 Recommendation from the Overview and Scrutiny Committee held on 03 September 2025 – Fees and Charges Setting Process.
1 Recommendation from the Overview and Scrutiny Committee held on 03 September 2025 – Fees and Charges Setting Process.
Attachments:
- Document Review of the Annual Fees and Charges setting process 05 Sep 2025
Minutes
There was one matter for Cabinet to consider under the provision of this standing order 9.4c, being matters arising from the Overview & Scrutiny Committee held on 03 September 2026.
Councillor Horton introduced the Overview & Scrutiny Committee’s report as vice-chair of the committee and responded to questions from the Cabinet.
Councillor Redsull joined the meeting at 17:37.
During debate in which Cabinet considered the report and recommendations set out in the report in detail, Cabinet concluded that with effective scrutiny being undertaken by the Overview & Scrutiny Committee, there would be no need for additional, routine member involvement and that members should trust the process and the committee to undertake scrutiny of the matter, but supported an All Member Briefing being held where it was felt necessary.
Councillor Munday further offered to have a discussion with the Chair and Vice-Chair of the Overview & Scrutiny Committee if they wished to discuss how further member involvement could be incorporated into the process.
A motion proposed by Councillor Munday to agree recommendation A1, 2, 3, 4, 6 and note recommendation B put forward by the committee as set out in the published report was seconded by Councillor Redsull.
Councillor Munday thanked the Overview & Scrutiny Committee for their work in scrutinising the fees and charges process in such detail and with providing Cabinet with the recommendations proposed.
Following questions, debate and a vote, it was
RESOLVED
Cabinet agree:
A - 1. that an integrated impact assessment be completed to accompany the fees and charges schedule to Cabinet for decision and any subsequent substantial changes to individual fees and charges lines.
2. that the fees and charges schedule process be conducted in accordance with the Local Government Association ‘6 Points of Best Practice’ and any decision to deviate should be reported to the Overview & Scrutiny Committee.
3. any substantial increase, above 5% of the Consumer Price Index or any fees and charges that were free, are identified and reported to the Overview & Scrutiny Committee.
4. that any increases to fees and charges should consider the impact on the value of council assets.
6. that the Fees and charges schedule be submitted to the Overview & Scrutiny Committee for pre-scrutiny ahead of the decision to be made by the Cabinet each year.
B Cabinet note that the committee commits to reviewing individual fees and charges within the schedule to highlight any fees and charges of significant public importance, so that they may be highlighted in their scrutiny.
Councillor Horton introduced the Overview & Scrutiny Committee’s report as vice-chair of the committee and responded to questions from the Cabinet.
Councillor Redsull joined the meeting at 17:37.
During debate in which Cabinet considered the report and recommendations set out in the report in detail, Cabinet concluded that with effective scrutiny being undertaken by the Overview & Scrutiny Committee, there would be no need for additional, routine member involvement and that members should trust the process and the committee to undertake scrutiny of the matter, but supported an All Member Briefing being held where it was felt necessary.
Councillor Munday further offered to have a discussion with the Chair and Vice-Chair of the Overview & Scrutiny Committee if they wished to discuss how further member involvement could be incorporated into the process.
A motion proposed by Councillor Munday to agree recommendation A1, 2, 3, 4, 6 and note recommendation B put forward by the committee as set out in the published report was seconded by Councillor Redsull.
Councillor Munday thanked the Overview & Scrutiny Committee for their work in scrutinising the fees and charges process in such detail and with providing Cabinet with the recommendations proposed.
Following questions, debate and a vote, it was
RESOLVED
Cabinet agree:
A - 1. that an integrated impact assessment be completed to accompany the fees and charges schedule to Cabinet for decision and any subsequent substantial changes to individual fees and charges lines.
2. that the fees and charges schedule process be conducted in accordance with the Local Government Association ‘6 Points of Best Practice’ and any decision to deviate should be reported to the Overview & Scrutiny Committee.
3. any substantial increase, above 5% of the Consumer Price Index or any fees and charges that were free, are identified and reported to the Overview & Scrutiny Committee.
4. that any increases to fees and charges should consider the impact on the value of council assets.
6. that the Fees and charges schedule be submitted to the Overview & Scrutiny Committee for pre-scrutiny ahead of the decision to be made by the Cabinet each year.
B Cabinet note that the committee commits to reviewing individual fees and charges within the schedule to highlight any fees and charges of significant public importance, so that they may be highlighted in their scrutiny.
7
Shareholder Sub-Committee Annual Report
Attachments:
- Document Shareholder Sub Committee - Annual Report 05 Sep 2025
Minutes
Councillor Munday introduced the report outlining the requirement of the shareholder sub-committee’s terms of reference requires an annual report to be prepared and presented to Cabinet for approval.
A motion was proposed by Councillor Munday to agree the recommendation as set out in the published report.
It was
RESOLVED
that Cabinet agree to receive the annual report on governance, financial and performance arrangements for the Council’s companies.
A motion was proposed by Councillor Munday to agree the recommendation as set out in the published report.
It was
RESOLVED
that Cabinet agree to receive the annual report on governance, financial and performance arrangements for the Council’s companies.
8
NorseSE Audit - Limitation of Liability Agreement 2025/26
Attachments:
- Document NorseSE Audit - Limitation of Liability Agreement 202526 05 Sep 2025
Minutes
Councillor Munday reminded members that this matter included exempt information and asked members present to indicate if they wished to discuss the exempt information before them, at which point a vote will be taken to exclude members of the press and public form the meeting and continue the meeting in closed session.
No members indicated they wished to discuss the exempt information.
Councillor Munday introduced the report confirming that Norse auditors, Price, Waterhouse, Coopers, sought agreement to limit their liability to Norse South East for their duties in carrying out the statutory financial audit.
Councillor Munday further confirmed that the shareholder sub-committee considered this matter and agreed that this was a routine matter which is commonplace throughout the industry and the company is considered to be best placed to manage the appointment in the best interests of the group.
A motion was proposed by Councillor Munday to agree the recommendation as set out in the published report.
Following questions, debate and a vote, it was
RESOLVED
that the Council, as Shareholder, waives the right to Shareholder approval and refers the authority to the Norse Group in the matter of the Limited Liability Limitation Agreement.
No members indicated they wished to discuss the exempt information.
Councillor Munday introduced the report confirming that Norse auditors, Price, Waterhouse, Coopers, sought agreement to limit their liability to Norse South East for their duties in carrying out the statutory financial audit.
Councillor Munday further confirmed that the shareholder sub-committee considered this matter and agreed that this was a routine matter which is commonplace throughout the industry and the company is considered to be best placed to manage the appointment in the best interests of the group.
A motion was proposed by Councillor Munday to agree the recommendation as set out in the published report.
Following questions, debate and a vote, it was
RESOLVED
that the Council, as Shareholder, waives the right to Shareholder approval and refers the authority to the Norse Group in the matter of the Limited Liability Limitation Agreement.
9
Corporate Peer Challenge Report and Action Plan
Attachments:
- Document Corporate Peer Challenge Report 05 Sep 2025
- Document Appendix A - LGA Corporate Peer Challenge 05 Sep 2025
- Document Appendix B - Corporate Peer Challenge 05 Sep 2025
Minutes
Councillor Munday introduced the report and thanked the Local Government Associations’ Peer Challenge team and officers who were involved in the process for their time, commitment and work in assisting the Council in looking at the Council’s strengths and in highlighting areas for further development.
The Peer Challenge resulted in 9 recommendations in particular around establishing a dedicated savings programme, which will be reported back to Cabinet at a future meeting.
A motion was proposed by Councillor Munday to agree the recommendation as set out in the published report.
Following questions, debate and a vote, it was
RESOLVED
Cabinet
1. Accept the findings of the corporate peer challenge;
2. Agree the Corporate Peer Challenge Action Plan
The Peer Challenge resulted in 9 recommendations in particular around establishing a dedicated savings programme, which will be reported back to Cabinet at a future meeting.
A motion was proposed by Councillor Munday to agree the recommendation as set out in the published report.
Following questions, debate and a vote, it was
RESOLVED
Cabinet
1. Accept the findings of the corporate peer challenge;
2. Agree the Corporate Peer Challenge Action Plan
10
Cabinet Liaison Panel - Local Plan
Members are requested to agree the updated terms of reference for the Cabinet Liaison Panel for the Local Plan.
Attachments:
- Document Cabinet Liaison Panel - Local Plan Working Group Terms of Reference 05 Sep 2025
Minutes
Councillor Munday introduced a report that outlined changes to the Cabinet Liaison Panel for the Local Plan and that the lead Cabinet member would be Councillor Harrison with Councillor Rason as Vice-Chair.
Following questions, debate and a vote, it was
RESOLVED
that Cabinet agree the changes to the panel proposed and updated terms of reference as published with the agenda.
Following questions, debate and a vote, it was
RESOLVED
that Cabinet agree the changes to the panel proposed and updated terms of reference as published with the agenda.
11
Cabinet Lead Delegated Decisions, Minutes from Meetings etc.
RECOMMENDED that the following Delegated Decisions be noted:
Delegated Decisions - None
RECOMMENDED that the following Minutes of Meetings be noted:
(1) Portchester Crematorium Joint Committee – None
(2)
Langstone Harbour Board – None
(3) Solent Freeport Consortium Ltd Board - None
Delegated Decisions - None
RECOMMENDED that the following Minutes of Meetings be noted:
(1) Portchester Crematorium Joint Committee – None
(2)
Langstone Harbour Board – None
(3) Solent Freeport Consortium Ltd Board - None
Minutes
There were no delegated decisions/or minutes from the following meetings since the last meeting of Cabinet, to be considered at this meeting.
12
Exclusion of the Press and Public
The Cabinet is asked to consider whether to pass a resolution excluding the public from the meeting during consideration of any of the items on the agenda. If members wish to do so then this could be achieved by passing the following resolution. Members are not required to pass the resolution but the Solicitor to the Council recommends this as to the item set out below.
That the public be excluded from the meeting during consideration of the item headed and numbered as below because:
(a) it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during that item there would be disclosure to them of exempt information of the descriptions specified in paragraphs of Part 1 of Schedule 12A (as amended) of the Local Government Act 1972 shown against the heading in question; and
(b) in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.
Item 8
(Paragraphs 3)
That the public be excluded from the meeting during consideration of the item headed and numbered as below because:
(a) it is likely, in view of the nature of the business to be transacted or the nature of the proceedings, that if members of the public were present during that item there would be disclosure to them of exempt information of the descriptions specified in paragraphs of Part 1 of Schedule 12A (as amended) of the Local Government Act 1972 shown against the heading in question; and
(b) in all the circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.
Item 8
(Paragraphs 3)
Minutes
Members did not wish to discuss the exempt information and therefore the meeting remained in open session.
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