This is a meeting of the Overview and Scrutiny Committee of Havant Borough Council held on the 6th Feb 2025.

The last meeting was on 9th Apr 2025. The next meeting is scheduled for 22nd May 2025.

Meeting Status
Confirmed; Extraordinary
Agenda Published

Yes

Decisions Published

No

Minutes Published

Yes

Meeting Location

Hurstwood Room, Public Service Plaza, Civic Centre Road, Havant, Hampshire PO9 2AX

Meeting Recordings

No recordings have been submitted for this meeting yet. If you have one, you can Upload a Recording

Agenda
Item Title Minutes
1 Apologies for Absence

Apologies for absence were received from Councillors Berwick, Hulls and Coates with Councillor Hagan standing in as deputy for Councillor Coates.

 

 

2 Declarations of Interest

There were no declarations of pecuniary interests relating to matters on the

agenda.

 

With regard to those members of the Committee, who were also members of the Cabinet Liaison Panel – Local Plan, the Monitoring Officer had advised that as this an advisory group with no decision making powers, membership of this group did not prevent members from taking part in the debate and vote. However, it was recommended that members of the group should declare their membership.

 

Therefore, Councillors Tansom, Horton and Hagan declared that they members of the Cabinet Liaison Panel – Local Plan.

 

3 Minutes of the Previous Meeting Minutes of Previous Meeting

RESOLVED that the minutes of the meeting of the Overview and Scrutiny Committee held on 4 December 2024 be approved as a true record and signed by the Chairman.

 

 

 

 

4 Consultation on the Draft Building a Better Future Plan Appendix A - Draft Building a Better Future Plan
Appendix B - Consultation Programme
Appendix C - 2025 Statement of Community Invovlement
Appendix D - Integrated Impact Assessment
Cabinet report - Consultation on the Draft Building a Better Future Plan - 05-03-2025 - FINAL
Questions submitted prior to Overview and Scrutiny Committee Meeting

The Committee were given an opportunity to scrutinise and submit comments on the ‘Consultation on the Draft Building a better future plan’ report and it’s appendices.

 

The committee noted that the meeting’s purpose was to principally to discuss whether the plan should move forward for public consultation; not to discuss the merits of sites.

 

The Chairman advised that she had asked for a Task and Finish Group to be established to enable members of the Committee to have an opportunity to discuss the Local Plan in greater detail before its final submission for approval.

 

Members asked questions of clarification from the Leader, Councillor Phil Munday and the officers and raised points in relation to:


·       The provisions in the draft plan to mitigate the risk of private sector developers not completing developments on the allocated sites.

·       How the Council would seek to ensure that the design of all developments of a high quality.

·       The robustness of the assessment process for allocating sites for development in the plan

·       Whether the consultation process would be equitable and included sufficient arrangements to encourage younger and illiterate residents and those areas, with an historically low response rate to consultations, to take part in the consultation.

·       The processes for ensuring that the infrastructure would be able to accommodate developments on the allocated sites.

·       The impact of devolution on the draft plan.

·       How the draft plan balanced unmet need and the natural environment.

·       The population profile of the borough and engagement with Hampshire County Council social care on the need of different types of housing for older persons.

 

Following questions, Cllr Grainne Rason, at the request of the Chairman, attended the meeting and sought the Committee’s views on the need to include additional environmental safeguards for development sites in Emsworth. The Officers confirmed they supported such a provision and that this could be added in the plan before the relevant Cabinet meeting. In response to Councillor Rason there was no support for additional environmental safeguards being included to protect selected areas in the Borough.

The Chairman reminded members of the Committee that, in view of the importance that the plan, she will make arrangements for a Task and Finish Group to be created to look at the plan in greater detail before its adoption by the Council.

 

RESOLVED that Cabinet be recommended to:

 

1.     Approve the Draft Building a Better Future Plan (Appendix A) for consultation;

2.     Approve the Consultation Programme for the Draft Building a Better Future Plan  (Appendix B), which is scheduled to take place from May 2025;

3.     Approve the 2025 Statement of Community Involvement (Appendix C);

4.     Recommend to the Full Council that the Housing Delivery Position Statement be withdrawn; and

5.     Delegate authority to the Executive Head of Place, following consultation with the Leader of the Council to make any necessary amendments to the documents above. These shall be limited to minor updates and editing, changes and correction of any errors and shall not change the substance of the material.

 

 

Committee Member
Councillor Sharon Collings

Reform UK

Present, as expected

Councillor Philippa Gray photo Committee Member Deputy Leader of the Council and Cabinet Lead for Finance
Councillor Philippa Gray

Liberal Democrat

In attendance

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Committee Member Vice Chairman of Licensing Committee
Councillor Michael Lind

LIBDEM

Present, as expected

Committee Member
Councillor Paul Tansom

LIBDEM

Present, as expected

Standing Deputy
Councillor Wilf Forrow

LIBDEM

Not required

Councillor Mark Coates photo Vice-Chairman Chairman of Human Resources Committee
Councillor Mark Coates

Labour

Apologies

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Councillor Philip Munday photo Deputee Leader of the Council - Cabinet Lead for Corporate Strategy. Performance, and External Relations
Councillor Philip Munday

Labour

Present, as expected

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Committee Member
Councillor Jason Horton

LAB

Present, as expected

Standing Deputy
Councillor Simon Hagan

LAB

Present, as substitute

Committee Member
Councillor Peter Oliver

LAB

Present, as expected

Committee Member
Councillor Daniel Berwick

LAB

Apologies

Standing Deputy
Councillor Munazza Faiz

LAB

Not required

Deputee Cabinet Lead for Place and Chairman of Planning Committee
Councillor Richard Brown

LAB

Present, as expected

Councillor Grainne Rason photo Deputee Cabinet Lead for Environment & Water Quality & Climate Change Champion
Councillor Grainne Rason

Green

Present, as expected

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Committee Member
Councillor Jonathan Hulls

Green

Apologies

Committee Member
Councillor Reuben Mychaleckyj

Green

Absent

Councillor Andrew Briggs photo Committee Member
Councillor Andrew Briggs

Conservative

Present, as expected

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Councillor Caren Diamond photo Chairman Chairman of Overview and Scrutiny Committee
Councillor Caren Diamond

Conservative

Present, as expected

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Councillor David Keast photo Committee Member Vice Chairman of Planning Committee
Councillor David Keast

Conservative

Present, as expected

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Councillor Ryan Brent photo Committee Member
Councillor Ryan Brent

Conservative

Present, as expected

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Councillor Sarah Milne photo Standing Deputy
Councillor Sarah Milne

Conservative

Not required

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Committee Member
Councillor Ann Briggs

CON

Apologies

Council Staff Interim Executive Head of Commercial
Chris Riggott

None

Not required

Council Staff Personal Assistant
Jane McEvoy

None

Not required

Public
Spare Copies

None

Expected

Officer Senior Planning Policy Officer
Gill Glover

None

Not required

Officer Planning Policy Manager
David Hayward

None

Not required

Secretary Democratic & Electoral Services Manager
Jenni Harding

None

Expected

Previous Committee Meetings
Meeting

9th Apr 2025

Overview and Scrutiny Committee

Meeting

24th Feb 2025 Cancelled

Overview and Scrutiny Committee

Meeting

10th Feb 2025

Overview and Scrutiny Committee

Meeting

6th Feb 2025

Overview and Scrutiny Committee

Meeting

4th Dec 2024

Overview and Scrutiny Committee

Meeting

16th Oct 2024

Overview and Scrutiny Committee

Meeting

9th Sep 2024

Overview and Scrutiny Committee

Meeting

24th Jul 2024

Overview and Scrutiny Committee

Meeting

3rd Jul 2024 Cancelled

Overview and Scrutiny Committee

Meeting

29th May 2024 Cancelled

Overview and Scrutiny Committee

Future Committee Meetings
Meeting

22nd May 2025

Overview and Scrutiny Committee

Meeting

28th May 2025

Overview and Scrutiny Committee

Meeting

12th Jun 2025

Overview and Scrutiny Committee

Meeting

25th Jun 2025

Overview and Scrutiny Committee

Meeting

3rd Sep 2025

Overview and Scrutiny Committee

Meeting

15th Oct 2025

Overview and Scrutiny Committee

Meeting

19th Nov 2025

Overview and Scrutiny Committee

Source
This meeting detail is from Havant Borough Council website
Back to Overview and Scrutiny Committee
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