Havant Borough Council
Councillors:
36
Wards:
17
Committees:
35
Meetings (2025):
89
Meetings (2024):
96
Meeting
Overview and Scrutiny Committee - Havant
Meeting Times
Scheduled Time
Start:
Wednesday, 16th October 2024
5:00 PM
Wednesday, 16th October 2024
5:00 PM
End:
Wednesday, 16th October 2024
9:00 PM
Wednesday, 16th October 2024
9:00 PM
Meeting Status
Status:
Confirmed
Confirmed
Date:
16 Oct 2024
16 Oct 2024
Location:
Hurstwood Room, Public Service Plaza, Civic Centre Road, Havant, Hampshire PO9 2AX
Hurstwood Room, Public Service Plaza, Civic Centre Road, Havant, Hampshire PO9 2AX
Meeting Attendees
Committee Member
Vice Chairman of Planning Committee
Council Staff
Interim Executive Head of Commercial
Chris Riggott
Not required
Council Staff
Personal Assistant
Jane McEvoy
Not required
Secretary
Democratic & Electoral Services Manager
Jenni Harding
Expected
Public
Spare Copies
Expected
Chairman
Chairman of Overview and Scrutiny Committee
Committee Member
Leader of the Reform UK Party
Committee Member
Deputy Mayor of the Council and Vice Chairman of Licensing Committee
Standing Deputy
Chairman of Licensing Committee
Deputee
Cabinet Lead for Planning and Environment and Chairman of Planning Committee
Deputee
Deputy Leader of the Council and Cabinet Lead for Finance, Leader of Liberal Democratic Party
Agenda
1
Apologies for Absence
To receive any apologies for absence
Minutes
Apologies for absence were received from Councillor Forrow.
2
Declarations of Interest
To receive and record any declarations of interests from Members present.
Minutes
There were no declarations of interests relating to matters on the agenda.
3
Minutes of the Previous Meeting
To receive the Minutes of the meeting held on 9 September 2024.
Attachments:
- Document OS Mins 9 September 2024 08 Oct 2024
Minutes
RESOLVED that the minutes of the meeting of the Overview and Scrutiny Committee held on 9 September 2024 be approved as a true record and signed by the Chairman.
4
ICT Infrastructure & Security Provider 2025 Progress Report
Attachments:
- Document O&S - ICT Infrastructure & Security Provider 2025 progress report 08 Oct 2024
- Document Appendix A – Introductory background to Exponential-e Ltd 08 Oct 2024
- Document Appendix B – Overview of further procurement 08 Oct 2024
Minutes
The Committee received an update report on the ICT Infrastructure and Security Provider 2025.
Members asked questions of clarification from the Cabinet Lead for Finance and the officers and raised points in relation to:
· The checks made by the Council to verify the performance of Exponential-e Ltd.’s contracts with Solent NHS and Watford Borough Council.
· Whether the additional costs, not included in the report, affected the Council’s prediction that the new service would be provided within the budgeted annual allocation for 5 Councils ICT expenditure.
· How the 3+2+1 term contract compared with other similar contracts.
· Measures taken to ensure that the contract covered all the needs of the Council.
· The agility of the new service to provide upgrades and updates.
· Measures taken to reduce the risk of key services being inaccessible during the changeover period.
· If the projected timelines and savings for the project were achievable.
· Who would be liable for a failure to deliver the project and any additional costs that could arise.
· The evaluation of the providers carbon reduction programme.
· Measures to be put in place to mitigate problems that could arise during the changeover and the operation of the new system.
RESOLVED that the information contained in the report be noted.
Members asked questions of clarification from the Cabinet Lead for Finance and the officers and raised points in relation to:
· The checks made by the Council to verify the performance of Exponential-e Ltd.’s contracts with Solent NHS and Watford Borough Council.
· Whether the additional costs, not included in the report, affected the Council’s prediction that the new service would be provided within the budgeted annual allocation for 5 Councils ICT expenditure.
· How the 3+2+1 term contract compared with other similar contracts.
· Measures taken to ensure that the contract covered all the needs of the Council.
· The agility of the new service to provide upgrades and updates.
· Measures taken to reduce the risk of key services being inaccessible during the changeover period.
· If the projected timelines and savings for the project were achievable.
· Who would be liable for a failure to deliver the project and any additional costs that could arise.
· The evaluation of the providers carbon reduction programme.
· Measures to be put in place to mitigate problems that could arise during the changeover and the operation of the new system.
RESOLVED that the information contained in the report be noted.
5
Local Planning Enforcement Plan
Attachments:
- Document Overview and Scrutiny Report - Local Planning Enforcement Plan 08 Oct 2024
- Document Appendix 1 - Local Planning Enforcement Plan 08 Oct 2024
Minutes
The Committee was given an opportunity to scrutinise a report on the proposed Local Planning Enforcement Plan.
Members asked questions of clarification from the officers and raised points in relation to:
· The benefits and disbenefits of publicising successful prosecution cases.
· The work undertaken by the team to resolve enforcement action to avoid using enforcement powers to remedy a breach.
· Issues which constitute a breach of planning control and merit planning enforcement.
· The need for regular reports on planning enforcement cases.
RESOLVED that the submitted Local Planning Enforcement Plan be noted.
Members asked questions of clarification from the officers and raised points in relation to:
· The benefits and disbenefits of publicising successful prosecution cases.
· The work undertaken by the team to resolve enforcement action to avoid using enforcement powers to remedy a breach.
· Issues which constitute a breach of planning control and merit planning enforcement.
· The need for regular reports on planning enforcement cases.
RESOLVED that the submitted Local Planning Enforcement Plan be noted.
6
Cabinet Forward Plan
Attachments:
- Document Cabinet Forward Plan 08 Oct 2024
Minutes
RESOLVED that the submitted Cabinet Forward Plan be noted.
7
Overview and Scrutiny Workplan 2024/25
Attachments:
- Document Workplan 08 Oct 2024
- Document Events Task and Finish Group Scoping Document 08 Oct 2024
Minutes
The Committee received an update on progress made by Events Task and Finish Group together with a request to amend the group’s terms of reference to enable the group to concentrate on assisting with the development of a policy.
RESOLVED the terms of reference of the Events Task and Finish Group be amended so that the purpose of the review reads as follows:
“The purpose of this review is to assist the Council in formulating an events policy to support and enable events in the Borough by drafting a policy for submission to Cabinet/ Council for approval.”
RESOLVED the terms of reference of the Events Task and Finish Group be amended so that the purpose of the review reads as follows:
“The purpose of this review is to assist the Council in formulating an events policy to support and enable events in the Borough by drafting a policy for submission to Cabinet/ Council for approval.”
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