Havant Borough Council
Councillors:
36
Wards:
17
Committees:
35
Meetings (2025):
87
Meetings (2024):
96
Meeting
Planning Policy Committee (From 2021 to 2024) - Havant
Meeting Times
Scheduled Time
Start:
Monday, 5th February 2024
5:30 PM
Monday, 5th February 2024
5:30 PM
End:
Monday, 5th February 2024
9:30 PM
Monday, 5th February 2024
9:30 PM
Meeting Status
Status:
Confirmed
Confirmed
Date:
05 Feb 2024
05 Feb 2024
Location:
Hurstwood Room, Public Service Plaza, Civic Centre Road, Havant, Hampshire PO9 2AX
Hurstwood Room, Public Service Plaza, Civic Centre Road, Havant, Hampshire PO9 2AX
Meeting Attendees
Committee Member
Chairman of Governance Committee
Committee Member
Cabinet Lead for Housing
Deputee
Leader of the Conservative Party
Secretary
Democratic Services Officer
Ernest Lam
Expected
Secretary
Democratic Services Officer
Mark Gregory
Expected
Council Staff
Jane McEvoy
Not required
Public
Spare Copies
Expected
Officer
Facilities Team Manager
Neill Payne
Not required
Agenda
1
Apologies for Absence
To receive and record any apologies for absence.
Minutes
There were no apologies for absence received for this meeting.
2
Minutes
To approve the minutes of the Planning Policy Committee held on 4 July 2023.
Attachments:
- Document Minutes of the last meeting 26 Jan 2024
Minutes
RESOLVED that the minutes of the Planning Policy Committee held on 04 July 2023 be approved as true record and signed by the Chairman.
3
Declarations of Interests
To receive and record any declarations of interests from Members present.
Minutes
There were no declarations of interests relating to matters on the agenda.
4
Update of Community Infrastructure Levy Spending Protocol
Attachments:
- Document Update of CIL Spending Protocol Rpt PPC V1.2 26 Jan 2024
- Document Appendix A - CIL Spending Protocol 2024 26 Jan 2024
- Document Appendix B - CIL Spending Protocol 2024 Track Changes Version 26 Jan 2024
Minutes
The Committee considered an update of the Community Infrastructure Levy (CIL) Spending Protocol.
In response to questions from Members of the Committee, Councillor Robinson and the officers stated that:
1. Over expenditure in each type of CIL would be considered in isolation.
2. Projects funded by CIL would not be limited to ward boundaries.
3. The allocation of CIL funds were to be based on the infrastructure needs of the borough.
4. There would be flexibility maintained in the percentage allocation of CIL funds, and the numbers would remain under scrutiny and be subject to review by Planning Policy Committee.
5. The Infrastructure Delivery Plan will guide the Borough in spending CIL e.g. By understanding the infrastructure needed to support local public transport provision.
Members scrutinised the report and raised the following points in the debate:
1. The changes proposed in the report are positive changes. The CIL funds could be used across the Borough wisely, and not limited to any particular region or project.
RESOLVED that Council be recommended to:
a) To approve the Community Infrastructure Levy (CIL) Spending Protocol (2024) (Appendix A)
b) To delegate authority to the Executive Head of Place, in consultation with the relevant Cabinet Lead to amend the CIL Spending Protocol following adoption, provided those changes are limited to the correction of factual errors and changes necessary to accommodate national or local changes in regulations, guidance or procedures and shall not otherwise alter the meaning of the Protocol.
c) To delegate authority to the Executive Head of Place, in consultation with the relevant Cabinet Lead to prepare guidance and relevant process notes for the implementation and administration of CIL spending decisions in line with the Spending Protocol.
d) To delegate authority to the Executive Head of Place, in consultation with the relevant Cabinet Lead to determine applications for spends from the Neighbourhood Portion; subject to the total expenditure not exceeding that set out in the Capital Spending Programme for the stated year.
e) To update the Local Scheme of Delegation to record the delegation of authority at b–d above and the revocation of the earlier authorisations contained in b–g of Council minute 83/03/201
In response to questions from Members of the Committee, Councillor Robinson and the officers stated that:
1. Over expenditure in each type of CIL would be considered in isolation.
2. Projects funded by CIL would not be limited to ward boundaries.
3. The allocation of CIL funds were to be based on the infrastructure needs of the borough.
4. There would be flexibility maintained in the percentage allocation of CIL funds, and the numbers would remain under scrutiny and be subject to review by Planning Policy Committee.
5. The Infrastructure Delivery Plan will guide the Borough in spending CIL e.g. By understanding the infrastructure needed to support local public transport provision.
Members scrutinised the report and raised the following points in the debate:
1. The changes proposed in the report are positive changes. The CIL funds could be used across the Borough wisely, and not limited to any particular region or project.
RESOLVED that Council be recommended to:
a) To approve the Community Infrastructure Levy (CIL) Spending Protocol (2024) (Appendix A)
b) To delegate authority to the Executive Head of Place, in consultation with the relevant Cabinet Lead to amend the CIL Spending Protocol following adoption, provided those changes are limited to the correction of factual errors and changes necessary to accommodate national or local changes in regulations, guidance or procedures and shall not otherwise alter the meaning of the Protocol.
c) To delegate authority to the Executive Head of Place, in consultation with the relevant Cabinet Lead to prepare guidance and relevant process notes for the implementation and administration of CIL spending decisions in line with the Spending Protocol.
d) To delegate authority to the Executive Head of Place, in consultation with the relevant Cabinet Lead to determine applications for spends from the Neighbourhood Portion; subject to the total expenditure not exceeding that set out in the Capital Spending Programme for the stated year.
e) To update the Local Scheme of Delegation to record the delegation of authority at b–d above and the revocation of the earlier authorisations contained in b–g of Council minute 83/03/201
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