Havant Borough Council
Councillors:
36
Wards:
17
Committees:
35
Meetings (2025):
87
Meetings (2024):
96
Meeting
Governance, Audit and Finance Board (20/06/2018 - 01/02/2021) - Havant
Meeting Times
Scheduled Time
Start:
Monday, 1st February 2021
5:00 PM
Monday, 1st February 2021
5:00 PM
End:
Monday, 1st February 2021
9:00 PM
Monday, 1st February 2021
9:00 PM
Actual Time
Started:
Monday, 1st February 2021
5:00 PM
Monday, 1st February 2021
5:00 PM
Finished:
Monday, 1st February 2021
9:52 PM
Monday, 1st February 2021
9:52 PM
Meeting Status
Status:
Confirmed
Confirmed
Date:
01 Feb 2021
01 Feb 2021
Location:
Remote Meeting - Via Skype for Business
Remote Meeting - Via Skype for Business
Meeting Attendees
Committee Member
Vice Chairman of Planning Committee
Chairman
Councillor Anthony Briggs
Present, as expected
Committee Member
Chairman of Planning Policy Committee
Councillor Jackie Branson
Present, as expected
Committee Member
Leader of the Labour Party
Councillor Terry Hart
Present, as expected
Committee Member
Councillor Joanne Thomas
Present, as expected
Co-Optee
Councillor Malc Carpenter
Expected
Council Staff
Head of Finance/Deputy S151 Officer
Janette Gill
Expected
Secretary
Democratic Services Officer
Mark Gregory
Expected
Secretary
Senior Democratic Services Officer
David Penrose
Expected
Deputee
Chairman of Audit and Finance Committee
Councillor Mark Inkster
Present, as expected
Officer
Head of Finance
Matthew Tiller
Expected
Agenda
1
Apologies
To receive apologies for absence.
Minutes
There were no apologies for absence.
2
Minutes
To confirm the minutes of the Governance, Audit, and Finance Board held on 2 December 2020.
Attachments:
- Document Minutes of Previous Meeting 22 Jan 2021
Minutes
The minutes of the Governance, Audit and Finance Board held on 2 December 2021 were approved and signed by the Chairman.
3
Declarations of Interest
Minutes
There were no declarations of interests relating to matters on the agenda.
4
Internal Audit External Quality Assessment 2020
Attachments:
- Document Cover Report 22 Jan 2021
- Document SIAP VSA EQA - Final Report (14.09.20) 22 Jan 2021
Minutes
Further to minute 3/12/2020, the Board considered a report setting out the outcome of the external quality assessment of the Southern Internal Audit Partnership (SIAP).
The external assessment had concluded that the Southern Internal Audit Partnership conformed to all aspects of the International Professional Performance Framework, Public Sector Internal Audit Standards and Local Government Application Note.
Mr Harvey of the Internal Auditors thanked the Chairman, officers and Councillors who took part in the review.
In response to questions from members the officers advised that:
(a) references to staff turnover in the report referred to staff of the SIAP and not the Council
(b) although the matrix included all categories and definitions, the SIAP were not rated as poor but as ranging from “good” to “excellent”
RESOLVED the Internal Audit External Quality Assessment 2020 Report, as submitted be noted.
The external assessment had concluded that the Southern Internal Audit Partnership conformed to all aspects of the International Professional Performance Framework, Public Sector Internal Audit Standards and Local Government Application Note.
Mr Harvey of the Internal Auditors thanked the Chairman, officers and Councillors who took part in the review.
In response to questions from members the officers advised that:
(a) references to staff turnover in the report referred to staff of the SIAP and not the Council
(b) although the matrix included all categories and definitions, the SIAP were not rated as poor but as ranging from “good” to “excellent”
RESOLVED the Internal Audit External Quality Assessment 2020 Report, as submitted be noted.
5
Internal Audit Progress Report 2020-21 (September 2020)
Attachments:
- Document Cover Report 22 Jan 2021
- Document HBC - Internal Audit Progress Report (September 2020) - Appendix 1 22 Jan 2021
- Document HBC Financial Stability 2021 - Appendix 2 22 Jan 2021
Minutes
Further to minute 4/12/2020, the Board considered:
(a) a progress report reflecting progress to September 2020, and
(b) a review of the Council’s financial stability with regard to the Council’s Covid Response Plan
presented by Antony Harvey of the Southern Internal Audit Partnership, who joined the meeting for the debate on this item and answered member’s questions in connection with the report.
The paper provided an update on the progress of internal audit activity completed in accordance with the approved audit plan, and summarised the status of ‘live’ reports.
The Committee were informed that the internal auditors remained confident that all outstanding work would be completed within agreed timescales.
In response to questions, the Officers reminded the Board that in view of the problems associated with the debt recovery service reported last year, the service would be brought back in house in April this year.
RESOLVED that the Internal Audit Progress Report, reflecting progress to 30 September 2020, as submitted, be noted.
(a) a progress report reflecting progress to September 2020, and
(b) a review of the Council’s financial stability with regard to the Council’s Covid Response Plan
presented by Antony Harvey of the Southern Internal Audit Partnership, who joined the meeting for the debate on this item and answered member’s questions in connection with the report.
The paper provided an update on the progress of internal audit activity completed in accordance with the approved audit plan, and summarised the status of ‘live’ reports.
The Committee were informed that the internal auditors remained confident that all outstanding work would be completed within agreed timescales.
In response to questions, the Officers reminded the Board that in view of the problems associated with the debt recovery service reported last year, the service would be brought back in house in April this year.
RESOLVED that the Internal Audit Progress Report, reflecting progress to 30 September 2020, as submitted, be noted.
6
Draft Budget 2020-21
Attachments:
- Document 00 HBC Goverance Audit Finance Board Draft Budget 22 Jan 2021
- Document Appendix A - Draft Budget HBC 22 Jan 2021
- Document Appendix B - MTFS HBC 22 Jan 2021
- Document Appendix C - Capital Programme HBC 22 Jan 2021
- Document Appendix D - Budget Scrutiny Information 22 Jan 2021
Minutes
The Cabinet Lead for Finance introduced the Council’s draft budget for this year and drew the members’ attention to adjustments made to enable the Council to balance its budget for next year.
In response to questions raised by members of the Committee, the officers advised that:
a. The constant savings shown in page 53 of the agenda were either due to normal turnover or an uplift due to inflation;
b. Given the Council’s current financial position, it was intended to increase the current charge for Band D by £5;
c. any future commitments, such as the agreed increase to Councillor Allowances would be included in the draft budget. However, as the Council had decided to defer an increase in Councillors Allowances, this commitment had been removed from the current proposals;
d. it was understood that the Disabled Facilities Grant was fully funded by central government;
e. the service was confident that the £70,000 set aside for the refurbishment of play equipment was sufficient;
f. the officers would investigate the forecasted sum of £216,000 and advise Councillor Keast of their outcome of their investigations;
g. the capital sums forecasted for coastal works would fluctuate depending upon the team’s yearly work programme;
h. the receipt for the sale of the land at Brockhampton West would be recorded in the statutory accounts;
i. income generated by the Meridian Centre was ring fenced and therefore outside normal reporting. Councillor Inkster advised that the rental income was holding up;
j. the provision of £135,000 set aside for new allotments would be discussed further with the relevant service;
k. it was hoped that the business transformation programme would bring forward savings to the Council; and
l. the services were working towards recruiting full time staff to fill posts that were currently filled by agency staff.
The Cabinet Lead thanked the officers for their work during this difficult year.
RESOLVED that the draft budget be noted.
In response to questions raised by members of the Committee, the officers advised that:
a. The constant savings shown in page 53 of the agenda were either due to normal turnover or an uplift due to inflation;
b. Given the Council’s current financial position, it was intended to increase the current charge for Band D by £5;
c. any future commitments, such as the agreed increase to Councillor Allowances would be included in the draft budget. However, as the Council had decided to defer an increase in Councillors Allowances, this commitment had been removed from the current proposals;
d. it was understood that the Disabled Facilities Grant was fully funded by central government;
e. the service was confident that the £70,000 set aside for the refurbishment of play equipment was sufficient;
f. the officers would investigate the forecasted sum of £216,000 and advise Councillor Keast of their outcome of their investigations;
g. the capital sums forecasted for coastal works would fluctuate depending upon the team’s yearly work programme;
h. the receipt for the sale of the land at Brockhampton West would be recorded in the statutory accounts;
i. income generated by the Meridian Centre was ring fenced and therefore outside normal reporting. Councillor Inkster advised that the rental income was holding up;
j. the provision of £135,000 set aside for new allotments would be discussed further with the relevant service;
k. it was hoped that the business transformation programme would bring forward savings to the Council; and
l. the services were working towards recruiting full time staff to fill posts that were currently filled by agency staff.
The Cabinet Lead thanked the officers for their work during this difficult year.
RESOLVED that the draft budget be noted.
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