Hart Borough Council
Councillors:
33
Wards:
11
Committees:
14
Meetings (2025):
61
Meetings (2024):
60
Meeting
Council - Hart
Meeting Times
Scheduled Time
Start:
Thursday, 29th May 2025
7:00 PM
Thursday, 29th May 2025
7:00 PM
End:
Thursday, 29th May 2025
11:00 PM
Thursday, 29th May 2025
11:00 PM
Meeting Status
Status:
Confirmed; AGM
Confirmed; AGM
Date:
29 May 2025
29 May 2025
Location:
Council Chamber
Council Chamber
Meeting Attendees
Committee Member
Portfolio Holder - Digital and Communications
Committee Member
Portfolio Holder - Planning Policy
Committee Member
Portfolio Holder - Community Safety and Regulatory Services
Committee Member
Leader of the Council
Committee Member
Portfolio Holder - Development Management
Committee Member
Portfolio Holder - Climate Change and Corporate Services
Committee Member
Deputy Leader and Portfolio Holder - Finance
Committee Member
Portfolio Holder - Housing and Community Services
Officer
Chief Executive
Daryl Phillips
In attendance
Officer
Committee and Members Services Officer
Emma Evans1
In attendance
Officer
Committee and Member Services Manager
Sharon Black
Democratic Services
In attendance
Agenda
0
Question to Council 25 April 2025
Attachments:
- Document Question to Council 25 April 2025 03 Jun 2025
Minutes
1
Election of Chairman
To elect a Chairman from amonngst the Councillors of the District.
Minutes
Councillor Smith gave a summary of his enjoyable year as Chairman, thanking those that had assisted him. He announced over £11,000 had been raised for his chosen charities, Citizens Advice Hart and Hart Food Bank.
Councillor Dorn was proposed as Chairman for 2025/26 by Councillor Radley and seconded by Councillor Crampton. Voting by a show of hand was unanimous.
Decision
That Councillor Dorn be elected Chairman of the Council for the municipal year 2025/26. Cllr Dorn proposed a vote of thanks for Cllr Smith, congratulating him on his work as Chairman during 2024/25 and presenting him with his past Chairman’s badge.
Councillor Dorn was proposed as Chairman for 2025/26 by Councillor Radley and seconded by Councillor Crampton. Voting by a show of hand was unanimous.
Decision
That Councillor Dorn be elected Chairman of the Council for the municipal year 2025/26. Cllr Dorn proposed a vote of thanks for Cllr Smith, congratulating him on his work as Chairman during 2024/25 and presenting him with his past Chairman’s badge.
2
Election of Vice-Chairman
To elect a Vice Chairman from amongst the Councillors of the District.
Minutes
Councillor Bailey was proposed by Councillor Neighbour and seconded by Councillor Radley. Voting by a show of hands was unanimous.
Decision
That Councillor Bailey be elected Vice Chairman of the Council for the municipal year 2025/26.
Decision
That Councillor Bailey be elected Vice Chairman of the Council for the municipal year 2025/26.
3
Minutes of Previous Meeting
To confirm the Minutes of the Council Meeting held on 24 April 2025.
Attachments:
- Document Minutes of Previous Meeting 20 May 2025
Minutes
It was noted that the answer to a question under Minute 80 should be appended to the minutes.
The Minutes of the meeting of 24 April 2025 were confirmed and signed as a correct record
The Minutes of the meeting of 24 April 2025 were confirmed and signed as a correct record
4
Apologies for Absence
To receive any apologies for absence from Members*.
*Note: Members are asked to email Committee Services before the meeting as soon as they know they will be absent.
*Note: Members are asked to email Committee Services before the meeting as soon as they know they will be absent.
Minutes
Apologies were received from Cllrs Bailey, Coburn, Khepar and Vernon.
5
Declarations of Interest
To declare disclosable pecuniary, and any other interests*.
*Note: Members are asked to email Committee Services before the meeting as soon as they know they may have an interest to declare.
*Note: Members are asked to email Committee Services before the meeting as soon as they know they may have an interest to declare.
Minutes
No declarations made.
6
Chief Executive's and Chairman's Announcements
Minutes
The Chairman announced that the two charities he would be supporting this year were Service Dogs UK and Mustard Seed Autism.
The Chief Executive reported that the recent Thinksafe event that welcomed 800 Year 6 children to the Civic Offices to receive a programme of safety information had been a huge success. He thanked the services involved in its delivery and announced it would be run again next year.
The Chief Executive reported that the recent Thinksafe event that welcomed 800 Year 6 children to the Civic Offices to receive a programme of safety information had been a huge success. He thanked the services involved in its delivery and announced it would be run again next year.
7
Membership of Cabinet
The Leader of the Council to confirm the composition of Cabinet.
Note – Neither the Chairman nor the Vice-Chairman of the Council can be a member of the Cabinet.
Note – Neither the Chairman nor the Vice-Chairman of the Council can be a member of the Cabinet.
Minutes
The Leader confirmed the membership of Cabinet and announced that Portfolios would be confirmed at a later date:
Cllr’s Neighbour, Radley, Clarke, Cockarill, Collins, Oliver, Quarterman and Wildsmith.
Cllr’s Neighbour, Radley, Clarke, Cockarill, Collins, Oliver, Quarterman and Wildsmith.
8
Membership of Committees
To receive nominations of Members to serve on each Committee.
Committee
Cons
CCH
LD
Ind
To be Allocated
Audit*
7
Licensing
15
Overview and Scrutiny***
11
Crime and Disorder Joint Scrutiny
3
Five Councils Partnership Joint
2
Development Management**
11
Standards
6
Staffing and Appeals
5
Notes:
*No Members of the Cabinet may be Members of the Audit Committee.
**It is Council practice that membership of the Development Management Committee will comprise the maximum of one representative from each Ward, provided this is consistent with the rules on political balance.
***No Members of the Cabinet may be Members of the Overview and Scrutiny Committee.
Standards Committee
To confirm membership of the Standards Committee for the municipal year 2025/26.
i. Six District Councillors (as above)
ii. Three Parish Members to be appointed by Hart District Association of Parish and Town Councils.
Committee
Cons
CCH
LD
Ind
To be Allocated
Audit*
7
Licensing
15
Overview and Scrutiny***
11
Crime and Disorder Joint Scrutiny
3
Five Councils Partnership Joint
2
Development Management**
11
Standards
6
Staffing and Appeals
5
Notes:
*No Members of the Cabinet may be Members of the Audit Committee.
**It is Council practice that membership of the Development Management Committee will comprise the maximum of one representative from each Ward, provided this is consistent with the rules on political balance.
***No Members of the Cabinet may be Members of the Overview and Scrutiny Committee.
Standards Committee
To confirm membership of the Standards Committee for the municipal year 2025/26.
i. Six District Councillors (as above)
ii. Three Parish Members to be appointed by Hart District Association of Parish and Town Councils.
Minutes
The Chairman asked for nominations for the unallocated place on the Staffing and Appeals Committee.
Councillor Neighbour proposed Councillor Smith. Cllr Crampton seconded.
Voting by a show of hands was unanimous.
Councillor Smith was confirmed as a member of the Staffing and Appeals Committee.
The nominations for Membership for each Committee, with regards to the rules of political proportionality, were confirmed:
Committee
Seats
Con
CCH
Lib Dem
Ind
Audit
7
Highley
Axam
Brown
Southern
Makepeace-Browne
Khepar
Taylor
Licensing
15
Coburn
Axam
Bailey
Smith
Dorn
Butler
Crisp
Farmer
Clarke
Harward
Forster
Jones
Vernon
Thomas
Woods
Overview and Scrutiny
11
Farmer
Butler
Bailey
Hale
Jones
Khepar
Worlock
Smith*
Taylor
Thomas
Woods
Crime and Disorder Joint Scrutiny
3
Forster
Butler
Bailey
Development Management
11
Forster
Delaney
Brown
Southern
Makepeace-Browne
Cockarill
Worlock
Oliver
Quarterman
Radley
Wildsmith
Staffing and Appeals
5
Farmer
Thomas
Bailey
Smith
Woods
Leaders
Crampton
Radley
Neighbour
Standards
6
Dorn
Clarke
Harwood
Worlock
Collins
Woods
*CCH has donated one of their seats on O&S to Cllr Smith for 2025/26.
Decision
That the membership of the Committees be agreed as above.
Councillor Neighbour proposed Councillor Smith. Cllr Crampton seconded.
Voting by a show of hands was unanimous.
Councillor Smith was confirmed as a member of the Staffing and Appeals Committee.
The nominations for Membership for each Committee, with regards to the rules of political proportionality, were confirmed:
Committee
Seats
Con
CCH
Lib Dem
Ind
Audit
7
Highley
Axam
Brown
Southern
Makepeace-Browne
Khepar
Taylor
Licensing
15
Coburn
Axam
Bailey
Smith
Dorn
Butler
Crisp
Farmer
Clarke
Harward
Forster
Jones
Vernon
Thomas
Woods
Overview and Scrutiny
11
Farmer
Butler
Bailey
Hale
Jones
Khepar
Worlock
Smith*
Taylor
Thomas
Woods
Crime and Disorder Joint Scrutiny
3
Forster
Butler
Bailey
Development Management
11
Forster
Delaney
Brown
Southern
Makepeace-Browne
Cockarill
Worlock
Oliver
Quarterman
Radley
Wildsmith
Staffing and Appeals
5
Farmer
Thomas
Bailey
Smith
Woods
Leaders
Crampton
Radley
Neighbour
Standards
6
Dorn
Clarke
Harwood
Worlock
Collins
Woods
*CCH has donated one of their seats on O&S to Cllr Smith for 2025/26.
Decision
That the membership of the Committees be agreed as above.
9
Election of Chairman of Committees
The Chairman of the Council will take nominations for Chairman of each Committee.
*Note:
i. Standards Committee will elect its own Chairman at its first meeting.
ii. A councillor may not hold the office of Chairman or Vice Chairman of the Council, or be Chairman of any committee of the Council, for more than three consecutive years without the consent of the Council.
iii. The Chairman and Vice Chairman of the Council shall not be eligible for election as Chairman of any standing committee but shall be eligible for election as Chairman of an ad-hoc Committee, Working Party or Sub Committee.
iv. The Committees will subsequently elect their respective Vice-Chairman at their first meeting.
*Note:
i. Standards Committee will elect its own Chairman at its first meeting.
ii. A councillor may not hold the office of Chairman or Vice Chairman of the Council, or be Chairman of any committee of the Council, for more than three consecutive years without the consent of the Council.
iii. The Chairman and Vice Chairman of the Council shall not be eligible for election as Chairman of any standing committee but shall be eligible for election as Chairman of an ad-hoc Committee, Working Party or Sub Committee.
iv. The Committees will subsequently elect their respective Vice-Chairman at their first meeting.
Minutes
Members of the Committees established under Minute No 8 above elected their Chairmen for the 2024/2025 municipal year.
Decision
That the Committee Chairmen be agreed:
Committee Chairman
Audit Cllr Makepeace-Browne
Licensing Cllr Butler
Development Management Cllr Oliver
Overview & Scrutiny Cllr Worlock
Staffing and Appeals Cllr Woods
Decision
That the Committee Chairmen be agreed:
Committee Chairman
Audit Cllr Makepeace-Browne
Licensing Cllr Butler
Development Management Cllr Oliver
Overview & Scrutiny Cllr Worlock
Staffing and Appeals Cllr Woods
10
Overview and Scrutiny Committee Annual Report 2024/25
To receive the Annual Report from the Overview and Scrutiny Committee 2024/25 which sets outs its workings and makes recommendations for future work programmes.
Attachments:
- Document O&S Chairman’s Report v2_13.05.25, 13/05/2025 Overview and Scrutiny Committee 20 May 2025
Minutes
The Chair of Overview and Scrutiny committee introduced her report, highlighted the work undertaken and thanked committee members and officers for their work.
The Chairman congratulated the 2024/25 Overview and Scrutiny Committee for their diligence and thanked Councillor Worlock for her Chairmanship.
Members endorsed the work of the Overview and Scrutiny Committee and the recommendations for future work programmes and amended working methods.
Decision
Council endorsed the recommendations contained within the report and that they were to be passed on to the new Committee.
The Chairman congratulated the 2024/25 Overview and Scrutiny Committee for their diligence and thanked Councillor Worlock for her Chairmanship.
Members endorsed the work of the Overview and Scrutiny Committee and the recommendations for future work programmes and amended working methods.
Decision
Council endorsed the recommendations contained within the report and that they were to be passed on to the new Committee.
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