Hart Borough Council
Councillors:
33
Wards:
11
Committees:
14
Meetings (2025):
61
Meetings (2024):
60
Meeting
Council - Hart
Meeting Times
Scheduled Time
Start:
Thursday, 24th April 2025
7:00 PM
Thursday, 24th April 2025
7:00 PM
End:
Thursday, 24th April 2025
11:00 PM
Thursday, 24th April 2025
11:00 PM
Meeting Status
Status:
Confirmed
Confirmed
Date:
24 Apr 2025
24 Apr 2025
Location:
Council Chamber
Council Chamber
Meeting Attendees
Committee Member
Portfolio Holder - Digital and Communications
Committee Member
Portfolio Holder - Planning Policy
Committee Member
Leader of the Council
Committee Member
Deputy Leader and Portfolio Holder - Finance
Committee Member
Portfolio Holder - Housing and Community Services
Officer
Chief Executive
Daryl Phillips
In attendance
Committee Member
Vice-Chair of Council
Committee Member
Portfolio Holder - Community Safety and Regulatory Services
Committee Member
Portfolio Holder - Development Management
Officer
Committee and Members Services Officer
Emma Evans1
In attendance
Officer
Committee Services Officer
Kathy Long
Democratic Services
In attendance
Committee Member
Portfolio Holder - Climate Change and Corporate Services
Agenda
1
Presentation by Yateley School Wellbeing and Community Hub and Young Persons Employment and Skills
At the request of the Chairman a presentation from At the request of the Chairman a presentation from Frogmore and Darby Green Community Hub.
Yateley School Wellbeing and Community Hub and Young Persons Employment and skills.
Yateley School Wellbeing and Community Hub and Young Persons Employment and skills.
Minutes
Paul German, Headteacher at Yateley School, presented on funding from the UK Shared Prosperity Fund for the Yateley School Wellbeing and Community Hub, as well as the Young Persons Employment and Skills project. He addressed challenges young people face in accessing education and introduced the hub, which opened in February 2025 and includes a community area. Mr. German thanked Hart District Council for their support.
Members inquired about the impact of the new services on young people, and he was thanked for his presentation.
Members inquired about the impact of the new services on young people, and he was thanked for his presentation.
2
Minutes of Previous Meeting
To confirm the Minutes of the Council Meeting held on 25 February 2025.
Attachments:
- Document Minutes of Previous Meeting 11 Apr 2025
Minutes
The Minutes of the meeting of 20 February 2025 were confirmed and signed as a correct record.
3
Apologies for Absence
To receive any apologies for absence from Members*.
*Note: Members are asked to email Committee Services in advance of the meeting as soon as they become aware they will be absent.
*Note: Members are asked to email Committee Services in advance of the meeting as soon as they become aware they will be absent.
Minutes
Apologies were received from Cllr Axam, Davies, Delaney, Harward and Woods.
4
Declarations of Interest
To declare disclosable pecuniary, and any other interests*.
*Note: Members are asked to email Committee Services in advance of the meeting as soon as they become aware they may have an interest to declare.
*Note: Members are asked to email Committee Services in advance of the meeting as soon as they become aware they may have an interest to declare.
Minutes
No declarations made.
5
Council Procedure Rule 12 - Questions by the Public
To receive any questions from members of the public submitted pursuant to Council Procedure Rule 12.
Note: The text of any question under Council Procedure Rule 12 must be given to the Chief Executive (email committeeservices@hart.gov.uk) no later than Noon on Wednesday 16 April 2025
Note: The text of any question under Council Procedure Rule 12 must be given to the Chief Executive (email committeeservices@hart.gov.uk) no later than Noon on Wednesday 16 April 2025
Minutes
No questions received.
6
Council Procedure Rule 14 - Questions by Members
To receive any questions from Members submitted pursuant to Council Procedure Rule 14.
Note: The text of any question under the Council Procedure Rule 14.3 must be given to the Chief Executive (email committeeservices@hart.gov.uk) not later than 5.00pm on Thursday 17 April 2025
The text of any question under Council Procedure Rule 14.4 must be submitted to the Chief Executive before 10.00am on Thursday 24 April 2025
Note: The text of any question under the Council Procedure Rule 14.3 must be given to the Chief Executive (email committeeservices@hart.gov.uk) not later than 5.00pm on Thursday 17 April 2025
The text of any question under Council Procedure Rule 14.4 must be submitted to the Chief Executive before 10.00am on Thursday 24 April 2025
Minutes
No questions received.
7
Chair's Announcements
Minutes
The Chairman thanked everyone that had attended or donated to the recent Casino event held in support of the Chairman’s charities, confirming that over £2,700 had been raised.
8
Cabinet Members' Announcements
Minutes
Cabinet members gave their announcements, as summarised below:
· The Leader of the Council, and Portfolio Holder for Strategic Direction, and Partnerships, Councillor Neighbour announced that this week HDC is participating in the Corporate Peer Challenge, facilitated by the Local Government Association. He thanked staff and members who have helped with focus groups this week.
Additionally, the SANG at Grove Farm has been adopted and Cabinet has approved proposals for delivering a Habitat at Whitewater with implementation later in the year. Conservation Grazing has started at Edenbrook for the first time.
A member queried issues with Sandy Lane Ditch. This was noted and it was agreed that updates on progress would be provided to the member.
• The Deputy Leader and Portfolio Holder for Finance, Councillor Radley gave no report.
• The Portfolio Holder for Community Services, Councillor Bailey made three announcements, one to inform members that the Heathlands Court remodelling proposals (on display prior to this meeting) would be considered by Cabinet in June.
The Community Team will be holding a health fair on Saturday 12 July at Fleet Market. There will be several practical stalls and mental health support, with a particular focus on men's health.
The new allocations policy is progressing well and remains on track for implementation by 1 June.
• The Portfolio Holder for Digital and Communications, Councillor Clarke announced that there is a new events section on the website and encouraged members to let the Communications team of upcoming events.
• The Portfolio Holder for Planning Policy and Development Management, Councillor Oliver announced that the procurement process for support to develop the new Local Plan was underway. 17 responses to the tender have been received.
A member queried the level of work being undertaken prior to government guidance being issued and when the next update would be. It was hoped that an update would be provided to the next Overview & Scrutiny meeting.
• The Portfolio Holder for Regulatory, Councillor Wildsmith announced that the Environmental Enforcement service have started to tackle the fly posting and unauthorised signage across the district. The focus will be on education initially ahead of any enforcement action unless a danger to public safety has been identified.
Officers will shortly be using the Single Justice Procedure (SJP) for cases, which will reduce the potential costs of attending court and ensure that our enforcement action, where necessary, will be entered into a process and no longer at risk of not being heard in court within the stipulated 6-month period for summary (low level) offences.
• The Portfolio Holder for Parking and Community Safety, Councillor Collins confirmed the Think Safe event will once again host over 500 Year 6 children to learn about a range of safety issues.
Community Safety are also developing a rural crime plan in conjunction with the police. It was also confirmed that the new parking tariffs would come in o effect on 16 June 2025.
• The Portfolio Holder for Climate Change and Corporate Services, Councillor Quarterman thanked members for attending the recent waste briefing and confirmed that further briefings would be held.
Members were informed of a serious incident where maritime flares were placed in domestic waste and caused a fire on a waste vehicle. No staff or damage to the vehicles occurred. Residents were contacted and social media posts will undertaken.
A member queried how fireworks could be disposed of. It was agreed that this information would be passed to the member.
· The Leader of the Council, and Portfolio Holder for Strategic Direction, and Partnerships, Councillor Neighbour announced that this week HDC is participating in the Corporate Peer Challenge, facilitated by the Local Government Association. He thanked staff and members who have helped with focus groups this week.
Additionally, the SANG at Grove Farm has been adopted and Cabinet has approved proposals for delivering a Habitat at Whitewater with implementation later in the year. Conservation Grazing has started at Edenbrook for the first time.
A member queried issues with Sandy Lane Ditch. This was noted and it was agreed that updates on progress would be provided to the member.
• The Deputy Leader and Portfolio Holder for Finance, Councillor Radley gave no report.
• The Portfolio Holder for Community Services, Councillor Bailey made three announcements, one to inform members that the Heathlands Court remodelling proposals (on display prior to this meeting) would be considered by Cabinet in June.
The Community Team will be holding a health fair on Saturday 12 July at Fleet Market. There will be several practical stalls and mental health support, with a particular focus on men's health.
The new allocations policy is progressing well and remains on track for implementation by 1 June.
• The Portfolio Holder for Digital and Communications, Councillor Clarke announced that there is a new events section on the website and encouraged members to let the Communications team of upcoming events.
• The Portfolio Holder for Planning Policy and Development Management, Councillor Oliver announced that the procurement process for support to develop the new Local Plan was underway. 17 responses to the tender have been received.
A member queried the level of work being undertaken prior to government guidance being issued and when the next update would be. It was hoped that an update would be provided to the next Overview & Scrutiny meeting.
• The Portfolio Holder for Regulatory, Councillor Wildsmith announced that the Environmental Enforcement service have started to tackle the fly posting and unauthorised signage across the district. The focus will be on education initially ahead of any enforcement action unless a danger to public safety has been identified.
Officers will shortly be using the Single Justice Procedure (SJP) for cases, which will reduce the potential costs of attending court and ensure that our enforcement action, where necessary, will be entered into a process and no longer at risk of not being heard in court within the stipulated 6-month period for summary (low level) offences.
• The Portfolio Holder for Parking and Community Safety, Councillor Collins confirmed the Think Safe event will once again host over 500 Year 6 children to learn about a range of safety issues.
Community Safety are also developing a rural crime plan in conjunction with the police. It was also confirmed that the new parking tariffs would come in o effect on 16 June 2025.
• The Portfolio Holder for Climate Change and Corporate Services, Councillor Quarterman thanked members for attending the recent waste briefing and confirmed that further briefings would be held.
Members were informed of a serious incident where maritime flares were placed in domestic waste and caused a fire on a waste vehicle. No staff or damage to the vehicles occurred. Residents were contacted and social media posts will undertaken.
A member queried how fireworks could be disposed of. It was agreed that this information would be passed to the member.
9
Chief Executive's Announcements
Minutes
The Chief Executive reported that discussions regarding local government reorganisation are progressing rapidly, with all 15 Hampshire and Solent Councils collaborating effectively, supported by the expertise of KPMG. Significant progress has been made in shaping a vision for what unitary authorities in our area could look like. Although this is a challenging task, there is confidence that some well-thought-out proposals for public engagement will be ready by July. The alignment of Hart, Rushmoor, and Basingstoke has been noted as a top contender among the available options.
Members learned that:
· The Chief Executive has been assisting with the Devolution and Mayoral process, although this initiative is being led by upper-tier authorities. There is a by-election for a County Council representative on May 1 for the Yateley East and Blackwater division, with the count to be held at the Civic Offices on 2 May.
· The IT department has received praise for achieving exemplar status from the Ministry of Housing, Communities and Local Government's Cyber Assessment Framework.
Members learned that:
· The Chief Executive has been assisting with the Devolution and Mayoral process, although this initiative is being led by upper-tier authorities. There is a by-election for a County Council representative on May 1 for the Yateley East and Blackwater division, with the count to be held at the Civic Offices on 2 May.
· The IT department has received praise for achieving exemplar status from the Ministry of Housing, Communities and Local Government's Cyber Assessment Framework.
10
Making the Odiham and North Warnborough Neighbourhood Plan Review 2025
To 'make' the Odiham and North Warnborough Neighbourhood Plan Review 2025 following a positive referendum result on 25th March 2025.
Attachments:
- Document Making the Odiham and North Warnborough Neighbourhood Plan Review 2025 11 Apr 2025
Minutes
Portfolio Holder for Planning Policy and Development Control introduced the Odiham and North Warnborough Neighbourhood Plan review 2014-2032.
Making of the plan was proposed by Cllr Oliver and seconded by Cllr Hale and was agreed by Council.
Decision
That Council makes the Odiham and North Warnborough Neighbourhood Plan review 2014-2032.
Making of the plan was proposed by Cllr Oliver and seconded by Cllr Hale and was agreed by Council.
Decision
That Council makes the Odiham and North Warnborough Neighbourhood Plan review 2014-2032.
11
Outside Bodies - Feedback from Members
To receive any feedback from Members who are representatives of the Council on an Outside Body.
Attachments:
- Document Outside Representatives Nominations 24-25 - Agreed, 20/02/2025 Council 11 Apr 2025
Minutes
Feedback was received from Council representatives on Outside Bodies.
Councillor Quarterman reported that the Blackbushe Airport Consultative Committee is awaiting a decision from the Planning Inspector on their proposed land exchange.
Councillor Collins shared that the Fleet, Crondall, and Crookham Welfare Trust has closed after 194 years of helping those in poverty. The Board thanked Hart District Council for their support, and remaining funds have been sent to Citizens Advice Hart.
Councillor Hale announced the 100th anniversary of RAF Odiham and praised the commitment of serving personnel, thanking Council officers for their support.
Councillor Oliver reported on emergency meetings of the Hampshire Police and Crime Panel, noting that Chief Constable Scott Chilton has resigned. Sam Carey is now Acting Chief Constable, and the Police and Crime Commissioner is handling the selection process, with ongoing investigations into conduct.
Councillor Quarterman reported that the Blackbushe Airport Consultative Committee is awaiting a decision from the Planning Inspector on their proposed land exchange.
Councillor Collins shared that the Fleet, Crondall, and Crookham Welfare Trust has closed after 194 years of helping those in poverty. The Board thanked Hart District Council for their support, and remaining funds have been sent to Citizens Advice Hart.
Councillor Hale announced the 100th anniversary of RAF Odiham and praised the commitment of serving personnel, thanking Council officers for their support.
Councillor Oliver reported on emergency meetings of the Hampshire Police and Crime Panel, noting that Chief Constable Scott Chilton has resigned. Sam Carey is now Acting Chief Constable, and the Police and Crime Commissioner is handling the selection process, with ongoing investigations into conduct.
12
Minutes of Committees
The Minutes of the following Committees, which met on the dates shown, are submitted.
In accordance with Council Procedure Rule 14.1, Members are allowed to put questions at Council without Notice in respect of any matters in the Minutes to the Leader of the Council or any Chairman of the relevant meeting at the time those Minutes are received by Council.
Meeting
Date
Page Numbers
For Decision
Overview and Scrutiny
11 February 2025
13-21
Development Management
19 February 2025
22-26
Staffing and Appeals (draft)
27 February
27-31 (plus pay policy statement)
See Minute No. 12 – Pay Policy Statement 2025-26 (copy of Pay Policy Statement 2025-26 attached)
Cabinet
6 March 2025
42-45
Overview and Scrutiny
11 March 2025
46-48
Extraordinary Overview and Scrutiny
18 March 2025
49-50
Development Management (draft)
19 March 2025
51-57
Extraordinary Cabinet
20 March 2025
58-59
Audit (draft)
25 March 2025
60-62
Cabinet (draft)
3 April 2025
63-65
Overview and Scrutiny (draft)
8 April 2025
66-68
In accordance with Council Procedure Rule 14.1, Members are allowed to put questions at Council without Notice in respect of any matters in the Minutes to the Leader of the Council or any Chairman of the relevant meeting at the time those Minutes are received by Council.
Meeting
Date
Page Numbers
For Decision
Overview and Scrutiny
11 February 2025
13-21
Development Management
19 February 2025
22-26
Staffing and Appeals (draft)
27 February
27-31 (plus pay policy statement)
See Minute No. 12 – Pay Policy Statement 2025-26 (copy of Pay Policy Statement 2025-26 attached)
Cabinet
6 March 2025
42-45
Overview and Scrutiny
11 March 2025
46-48
Extraordinary Overview and Scrutiny
18 March 2025
49-50
Development Management (draft)
19 March 2025
51-57
Extraordinary Cabinet
20 March 2025
58-59
Audit (draft)
25 March 2025
60-62
Cabinet (draft)
3 April 2025
63-65
Overview and Scrutiny (draft)
8 April 2025
66-68
Attachments:
- Document Minutes, 11/02/2025 Overview and Scrutiny Committee 11 Apr 2025
- Document Minutes , 19/02/2025 Development Management Committee 11 Apr 2025
- Document Minutes , 27/02/2025 Staffing and Appeals Committee 11 Apr 2025
- Document Pay Policy Statement 2025-26 accesible 11 Apr 2025
- Document Minutes , 06/03/2025 Cabinet 11 Apr 2025
- Document Minutes , 11/03/2025 Overview and Scrutiny Committee 11 Apr 2025
- Document Minutes , 18/03/2025 Overview and Scrutiny Committee 11 Apr 2025
- Document Minutes , 19/03/2025 Development Management Committee 11 Apr 2025
- Document Minutes, 20/03/2025 Cabinet 11 Apr 2025
- Document Minutes , 07/10/2025 Audit Committee 11 Apr 2025
- Document Minutes , 03/04/2025 Cabinet 11 Apr 2025
- Document Minutes , 08/04/2025 Overview and Scrutiny Committee 11 Apr 2025
Minutes
The Minutes of the following Committees, which met on the dates shown, were received by Council.
Meeting
Date
Overview and Scrutiny
11 February 2025
Development Management
19 February 2025
Staffing and Appeals (draft)
27 February 2025
Cabinet
6 March 2025
Overview and Scrutiny
11 March 2025
Extraordinary Meeting of Overview and Scrutiny
18 March 2025
Development Management (draft)
19 March 2025
Extraordinary Meeting of Cabinet
20 March 2025
Audit (draft)
25 March 2025
Cabinet (draft)
3 April 2025
Overview and Scrutiny (draft)
8 April 2025
Staffing and Appeals – Minute No. 12. Pay Policy Statement 2025/26
Cllr Farmer as Vice-Chair of the Staffing and Appeals Committee introduced the Pay Policy Statement 2025/26.
Proposed by Cllr Farmer, seconded by Cllr Neighbour.
Decision
Council unanimously agreed the pay Policy Statement 2025/26.
Meeting
Date
Overview and Scrutiny
11 February 2025
Development Management
19 February 2025
Staffing and Appeals (draft)
27 February 2025
Cabinet
6 March 2025
Overview and Scrutiny
11 March 2025
Extraordinary Meeting of Overview and Scrutiny
18 March 2025
Development Management (draft)
19 March 2025
Extraordinary Meeting of Cabinet
20 March 2025
Audit (draft)
25 March 2025
Cabinet (draft)
3 April 2025
Overview and Scrutiny (draft)
8 April 2025
Staffing and Appeals – Minute No. 12. Pay Policy Statement 2025/26
Cllr Farmer as Vice-Chair of the Staffing and Appeals Committee introduced the Pay Policy Statement 2025/26.
Proposed by Cllr Farmer, seconded by Cllr Neighbour.
Decision
Council unanimously agreed the pay Policy Statement 2025/26.
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