Hart Borough Council
Councillors:
33
Wards:
11
Committees:
14
Meetings (2025):
60
Meetings (2024):
60
Meeting
Overview and Scrutiny Committee - Hart
Meeting Times
Scheduled Time
Start:
Tuesday, 11th March 2025
7:00 PM
Tuesday, 11th March 2025
7:00 PM
End:
Tuesday, 11th March 2025
11:00 PM
Tuesday, 11th March 2025
11:00 PM
Meeting Status
Status:
Confirmed
Confirmed
Date:
11 Mar 2025
11 Mar 2025
Location:
Council Chamber
Council Chamber
Meeting Attendees
Officer
Executive Director, Corporate Services & S151 Officer
Graeme Clark
In attendance
Officer
Executive Director - Community
Kirsty Jenkins
In attendance, virtual
Officer
Committee and Members Services Officer
Emma Evans1
In attendance
Agenda
1
Minutes of Previous Meeting
The minutes of the meeting of 11 February 2025 are attached to be confirmed and signed as a correct record.
Attachments:
- Document Minutes of Previous Meeting 28 Feb 2025
Minutes
The minutes of 11 February 2025 were confirmed and signed as a correct record.
2
Apologies for Absence
To receive any apologies for absence from Members*.
*Note: Members are asked to email Committee Services in advance of the meeting as soon as they become aware they will be absent.
*Note: Members are asked to email Committee Services in advance of the meeting as soon as they become aware they will be absent.
Minutes
Apologies had been received from Cllr’s Butler, Harwood, Highley, Vernon and Cllr Taylor, who was substituted by Cllr Brown.
3
Presentation by Core Grant Recipients - Citizen's Advice Hart
Members to receive a short presentation from core grant recipients outlining the impact the core grant has had on their organisation – Citizens Advice Hart.
Minutes
Members heard a presentation from Samantha Mabbott of Citizen’s Advice Hart (CAH), detailing the impact of a core grant on their organization. She highlighted the growing number of service users and their complex issues.
Members raised questions about energy concerns, housing and homelessness, council tax debts, the relief provided, and how feedback from CAH is shared with Hart.
Members raised questions about energy concerns, housing and homelessness, council tax debts, the relief provided, and how feedback from CAH is shared with Hart.
4
Declarations of Interest
To declare disclosable, pecuniary and any other interests*.
*Note: Members are asked to email Committee Services in advance of the meeting as soon as they become aware they may have an interest to declare.
*Note: Members are asked to email Committee Services in advance of the meeting as soon as they become aware they may have an interest to declare.
Minutes
No declarations made.
5
Chair's Announcements
Minutes
No announcements.
6
Public Participation (Items Pertaining to the Agenda)
Anyone wishing to make a statement to the Committee should contact Committee Services at least two clear working days prior to the meeting. Further information can be found
online.
online.
Minutes
None.
7
Draft Service Plans 2025/26
Overview & Scrutiny Committee is requested to review the draft Service Plans for 2025/26 and pass any comments to Cabinet.
Attachments:
- Document Service Plan Covering Report - O&S March 2024 v2 28 Feb 2025
- Document Community Service Plan 25-26Final 28 Feb 2025
- Document 2025-26 Corporate Service Plan 28 Feb 2025
- Document Place Service Plan 2025-26 28 Feb 2025
Minutes
Community
The Executive Director of Community introduced the Community Service Plan. Members requested the inclusion of targets and KPIs for CCTV and fly-tipping. The Director clarified that core performance indicators are monitored through service oversight, and all service issues can be discussed at service panels.
Members expressed the need for baseline figures for KPIs to assess whether targets were challenging or easily attainable compared to other authorities.
Corporate
The Executive Director of Corporate presented the Corporate Service Plan, noting unchanged KPIs from the previous year. Members questioned the delivery date of the Serco waste project, suggesting it should align with Hart's service introduction date of October 2025 instead of the mandatory date. They also discussed the Civic Offices'long-term development concerning local government reorganisation, carbon reduction, cost-saving strategies, and current tenancies.
Place
The Executive Director introduced the Place Service Plan, mentioning the removal of some KPIs that were management reports. Members debated setting higher planning targets to exceed government expectations and noted that the DM13 exception report will be discussed in April 2025. Additionally, they suggested adding a target to monitor the implementation of the fly-tipping service.
Comments to Cabinet
Members agreed to forward comments to Cabinet regarding the need for additional information on target difficulties and benchmarking against other authorities, recommending baseline figures for better understanding. They suggested aligning the Serco waste project delivery date with Hart's planned date and discussed the Civic Offices' long-term development and a new target for monitoring fly-tipping service implementation.
The Executive Director of Community introduced the Community Service Plan. Members requested the inclusion of targets and KPIs for CCTV and fly-tipping. The Director clarified that core performance indicators are monitored through service oversight, and all service issues can be discussed at service panels.
Members expressed the need for baseline figures for KPIs to assess whether targets were challenging or easily attainable compared to other authorities.
Corporate
The Executive Director of Corporate presented the Corporate Service Plan, noting unchanged KPIs from the previous year. Members questioned the delivery date of the Serco waste project, suggesting it should align with Hart's service introduction date of October 2025 instead of the mandatory date. They also discussed the Civic Offices'long-term development concerning local government reorganisation, carbon reduction, cost-saving strategies, and current tenancies.
Place
The Executive Director introduced the Place Service Plan, mentioning the removal of some KPIs that were management reports. Members debated setting higher planning targets to exceed government expectations and noted that the DM13 exception report will be discussed in April 2025. Additionally, they suggested adding a target to monitor the implementation of the fly-tipping service.
Comments to Cabinet
Members agreed to forward comments to Cabinet regarding the need for additional information on target difficulties and benchmarking against other authorities, recommending baseline figures for better understanding. They suggested aligning the Serco waste project delivery date with Hart's planned date and discussed the Civic Offices' long-term development and a new target for monitoring fly-tipping service implementation.
8
Cabinet Work Programme
To consider the Cabinet Work Programme.
Attachments:
- Document Cabinet Work Programme March 2025 V2 28 Feb 2025
Minutes
The Cabinet Work Programme was noted.
9
Overview and Scrutiny Work Programme
To consider and amend the Overview and Scrutiny Work Programme.
Attachments:
- Document O&S Work Programme March 2025 v3 28 Feb 2025
Minutes
The Overview and Scrutiny work programme was noted.
Members considered and amended the Overview and Scrutiny Work Programme as follows:
· Heathlands Court Remodelling will be considered at the May 2025 meeting
· The Exemption paper covering Place target D13 will be considered at the April 2025 meeting.
Members briefly discussed the upcoming Extraordinary Overview and Scrutiny meeting relating to the Local Government Reorganisation.
Members considered and amended the Overview and Scrutiny Work Programme as follows:
· Heathlands Court Remodelling will be considered at the May 2025 meeting
· The Exemption paper covering Place target D13 will be considered at the April 2025 meeting.
Members briefly discussed the upcoming Extraordinary Overview and Scrutiny meeting relating to the Local Government Reorganisation.
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