Hart Borough Council
Councillors:
33
Wards:
11
Committees:
14
Meetings (2025):
60
Meetings (2024):
60
Meeting
Council - Hart
Meeting Times
Scheduled Time
Start:
Thursday, 20th February 2025
7:00 PM
Thursday, 20th February 2025
7:00 PM
End:
Thursday, 20th February 2025
11:00 PM
Thursday, 20th February 2025
11:00 PM
Meeting Status
Status:
Confirmed
Confirmed
Date:
20 Feb 2025
20 Feb 2025
Location:
Council Chamber
Council Chamber
Meeting Attendees
Committee Member
Portfolio Holder - Community Services
Committee Member
Portfolio Holder - Digital and Communications
Committee Member
Portfolio Holder - Parking and Community Safety
Committee Member
Portfolio Holder - Regulatory
Committee Member
Deputy Leader and Portfolio Holder - Finance
Officer
Chief Executive
Daryl Phillips
In attendance
Officer
Committee and Member Services Manager
Sharon Black
Democratic Services
In attendance
Committee Member
Portfolio Holder - Climate Change and Corporate Services
Committee Member
Portfolio Holder - Planning Policy and Development Management
Officer
Executive Director, Corporate Services & S151 Officer
Graeme Clark
In attendance
Secretary
Committee Services Officer
Kathy Long
Democratic Services
In attendance
Agenda
0
.1
Council Crib - 20 February 2025
Attachments:
- Document Council Crib - 20 February 2025 12 Feb 2025
0
Appendix A - Questions by Members
Attachments:
- Document Council February 2025 - Questions from Members 26 Feb 2025
Minutes
1
Presentation by Darby Green Community Hub
At the request of the Chairman a presentation from Frogmore and Darby Green Community Hub.
Minutes
The Revd Faith Bailey gave a presentation on how the grant received from the UKSPF funding had helped the Darby Green Community Hub provide improved facilities and services for local residents.
Members asked questions around what evidence there was to show that those engaging with the additional services provided were from more deprived families, and stated that it was good to see other organisations being able to use the improved facilities also.
Revd Bailey was thanked for her very informative presentation.
Members asked questions around what evidence there was to show that those engaging with the additional services provided were from more deprived families, and stated that it was good to see other organisations being able to use the improved facilities also.
Revd Bailey was thanked for her very informative presentation.
2
Minutes of Previous Meeting
To confirm the Minutes of the Council Meeting held on 30 January 2025.
Attachments:
- Document Minutes of Previous Meeting 12 Feb 2025
Minutes
The Minutes of the meeting of 30 January 2025 were confirmed and signed as a correct record.
Proposed by: Cllr Worlock Seconded by: Cllr Jones; Unanimously agreed
Proposed by: Cllr Worlock Seconded by: Cllr Jones; Unanimously agreed
3
Apologies For Absence
To receive any apologies for absence from Members*.
*Note: Members are asked to email Committee Services in advance of the meeting as soon as they become aware they will be absent.
*Note: Members are asked to email Committee Services in advance of the meeting as soon as they become aware they will be absent.
Minutes
Apologies were received from Cllrs Crampton, Farmer, Hale, Harward, Southern and Wildsmith.
4
Declarations Of Interest
To declare disclosable pecuniary, and any other interests*.
*Note: Members are asked to email Committee Services in advance of the meeting as soon as they become aware they may have an interest to declare.
*Note: Members are asked to email Committee Services in advance of the meeting as soon as they become aware they may have an interest to declare.
Minutes
Cllr Forster made a non-prejudicial declaration relating to the Council Tax setting item, as he was a County Councillor.
5
Council Procedure Rule 12 - Questions By The Public
To receive any questions from members of the public submitted pursuant to Council Procedure Rule 12.
Note: The text of any question under Council Procedure Rule 12 must be given to the Chief Executive (email committeeservices@hart.gov.uk) no later than Noon on Friday, 13 February 2025.
Note: The text of any question under Council Procedure Rule 12 must be given to the Chief Executive (email committeeservices@hart.gov.uk) no later than Noon on Friday, 13 February 2025.
Minutes
No questions from members of the public had been received.
6
Council Procedure Rule 14 - Questions By Members
To receive any questions from Members submitted pursuant to Council Procedure Rule 14.
Note: The text of any question under the Council Procedure Rule 14.3 must be given to the Chief Executive (email committeeservices@hart.gov.uk) not later than 5.00pm on Monday 16 February 2025.
The text of any question under Council Procedure Rule 14.4 must be submitted to the Chief Executive before 10.00am on Monday 16 February 2025.
Note: The text of any question under the Council Procedure Rule 14.3 must be given to the Chief Executive (email committeeservices@hart.gov.uk) not later than 5.00pm on Monday 16 February 2025.
The text of any question under Council Procedure Rule 14.4 must be submitted to the Chief Executive before 10.00am on Monday 16 February 2025.
Minutes
A question had been received from Cllr Dorn as detailed in Appendix A. A response was given by the Leader of the Council.
7
Chairman's Announcements
Minutes
The Chairman reminded Members of his Charity Fundraiser on 12 March.
8
Cabinet Members' Announcements
Minutes
Cabinet members gave their announcements, as summarised below:
The Leader of the Council, and Portfolio Holder for Strategic Direction, and Partnerships, Councillor Neighbour: announced that an extraordinary Overview & Scrutiny meeting would be held on 18 March and an extraordinary Cabinet meeting on 20 March to consider the draft Hampshire LGR proposals.
The Deputy Leader and Portfolio Holder for Finance, Councillor Radley gave his thanks to Officers and Members, as the Council had been one of a select group of councils that had already had their accounts for last year signed off. .
The Portfolio Holder for Community Services, Councillor Bailey made two announcements, one to inform members that an additional £50k grant had been secured from the Government, meaning the Council could continue to employ an Empty Homes officer for a further 12 months. He also confirmed that a second 4-bedroom home, using Housing Capital Reserves, had been purchased. The Portfolio Holder for Digital and Communications, Councillor Clarke had no announcements
The Portfolio Holder for Planning Policy and Development Management, Councillor Oliver had no announcements
The Portfolio Holder for Regulatory, Councillor Wildsmith was absent.
The Portfolio Holder for Parking and Community Safety, Councillor Collins confirmed that the Think Safe campaign would take place again in May 2025 for Year 6 pupils across the District
The Portfolio Holder for Climate Change and Corporate Services, Councillor Quarterman reminded Members of the food waste briefing on 27 March
The Leader of the Council, and Portfolio Holder for Strategic Direction, and Partnerships, Councillor Neighbour: announced that an extraordinary Overview & Scrutiny meeting would be held on 18 March and an extraordinary Cabinet meeting on 20 March to consider the draft Hampshire LGR proposals.
The Deputy Leader and Portfolio Holder for Finance, Councillor Radley gave his thanks to Officers and Members, as the Council had been one of a select group of councils that had already had their accounts for last year signed off. .
The Portfolio Holder for Community Services, Councillor Bailey made two announcements, one to inform members that an additional £50k grant had been secured from the Government, meaning the Council could continue to employ an Empty Homes officer for a further 12 months. He also confirmed that a second 4-bedroom home, using Housing Capital Reserves, had been purchased. The Portfolio Holder for Digital and Communications, Councillor Clarke had no announcements
The Portfolio Holder for Planning Policy and Development Management, Councillor Oliver had no announcements
The Portfolio Holder for Regulatory, Councillor Wildsmith was absent.
The Portfolio Holder for Parking and Community Safety, Councillor Collins confirmed that the Think Safe campaign would take place again in May 2025 for Year 6 pupils across the District
The Portfolio Holder for Climate Change and Corporate Services, Councillor Quarterman reminded Members of the food waste briefing on 27 March
9
Chief Executive's Announcements
Minutes
The Chief Executive announced that work on devolution and local government reorganisation was working at pace. The extraordinary meetings in March would look at the draft proposals with the final proposals being put to full Council at the meeting on 25 September 2025, before being submitted to Government the following day.
10
Minutes Of Committees
The Minutes of the following Committees, which met on the dates shown, are submitted.
In accordance with Council Procedure Rule 14.1, Members are allowed to put questions at Council without Notice in respect of any matters in the Minutes to the Leader of the Council or any Chairman of the relevant meeting at the time those Minutes are received by Council.
Meeting
Date
Page Numbers
For Decision
Overview & Scrutiny (draft)
13 January 2025
Development Management (draft)
22 January 2025
Licensing (draft)
27 January 2025
Cabinet (draft)
6 February 2025
In accordance with Council Procedure Rule 14.1, Members are allowed to put questions at Council without Notice in respect of any matters in the Minutes to the Leader of the Council or any Chairman of the relevant meeting at the time those Minutes are received by Council.
Meeting
Date
Page Numbers
For Decision
Overview & Scrutiny (draft)
13 January 2025
Development Management (draft)
22 January 2025
Licensing (draft)
27 January 2025
Cabinet (draft)
6 February 2025
Attachments:
- Document Minutes , 14/01/2025 Overview and Scrutiny Committee 12 Feb 2025
- Document Minutes , 22/01/2025 Development Management Committee 12 Feb 2025
- Document Minutes, 27/01/2025 Licensing Committee 12 Feb 2025
- Document Minutes, 06/02/25 Cabinet 12 Feb 2025
Minutes
The Minutes of the following Committees, which met on the dates shown, were received by Council. There were no questions or comments.
Meeting
Date
Overview & Scrutiny (draft)
13 January 2025
Development Management (draft)
22 January 2025
Licensing (draft)
27 January 2025
Cabinet (draft)
6 February 2025
Meeting
Date
Overview & Scrutiny (draft)
13 January 2025
Development Management (draft)
22 January 2025
Licensing (draft)
27 January 2025
Cabinet (draft)
6 February 2025
11
Draft Budget 2025/26 and Medium-Term Financial Strategy
The Council must set a balanced budget for 2025/2026. The draft revenue and capital budget proposals are summarised in this report.
Recommendation
Cabinet is recommending to Council that it:
i. approves a 2.99% increase in Hart District Council’s Band D Council Tax Charge for 2025/26,
ii. approves the changes to fees and charges for 2025/26 in line with the principles set out in this report, and the full schedule included at Appendix 1,
iii. approves that the 2025/26 Extended Producer Responsibility funding be transferred to the waste cost contingency fund reserve, and the NI compensation grant be transferred to the budget pressures reserve, position to be reviewed in future years
iv. approves the draft Revenue Budget for 2025/26 as summarised in paragraph 19 and Appendix 2, incorporating the baseline net service cost variations included at paragraph 21 and Appendix 2,
v. approves the 3-year Capital Programme as detailed in Appendix 3, noting that 2026/27 and 2027/28 are subject to confirmation of funding
vi. approves of the Medium-Term Financial Strategy as set out in Appendix 4, incorporating the budget principles and plan,
vii. approves that a new earmarked reserve be set up to meet the costs of preparing for devolution and local government reorganisation, the amount to be determined in a report to be considered by Cabinet in April, setting out a costed resource plan
viii. approves the continuation of the capital receipt flexibility strategy allowed under the Government direction,
ix. Approves not to change the Council’s existing Council Tax Support Scheme other than the required statutory uprating.
Recommendation
Cabinet is recommending to Council that it:
i. approves a 2.99% increase in Hart District Council’s Band D Council Tax Charge for 2025/26,
ii. approves the changes to fees and charges for 2025/26 in line with the principles set out in this report, and the full schedule included at Appendix 1,
iii. approves that the 2025/26 Extended Producer Responsibility funding be transferred to the waste cost contingency fund reserve, and the NI compensation grant be transferred to the budget pressures reserve, position to be reviewed in future years
iv. approves the draft Revenue Budget for 2025/26 as summarised in paragraph 19 and Appendix 2, incorporating the baseline net service cost variations included at paragraph 21 and Appendix 2,
v. approves the 3-year Capital Programme as detailed in Appendix 3, noting that 2026/27 and 2027/28 are subject to confirmation of funding
vi. approves of the Medium-Term Financial Strategy as set out in Appendix 4, incorporating the budget principles and plan,
vii. approves that a new earmarked reserve be set up to meet the costs of preparing for devolution and local government reorganisation, the amount to be determined in a report to be considered by Cabinet in April, setting out a costed resource plan
viii. approves the continuation of the capital receipt flexibility strategy allowed under the Government direction,
ix. Approves not to change the Council’s existing Council Tax Support Scheme other than the required statutory uprating.
Attachments:
- Document Council Feb 25 budget report 12 Feb 2025
- Document Budget Report - Appendix 1-1 - Fees & Charges 2025-26 (1) 12 Feb 2025
- Document Budget Report - Appendix 1-2 - Fees & Charges 2025-26 (1) 12 Feb 2025
- Document Appendix 2 - Council 25_26 Budget Report - Revenue (1) (1) 12 Feb 2025
- Document Appendix 3 - Capital Budget 25_26 Budget Report (2) (1) 12 Feb 2025
- Document Budget Appendix 4 MTFS Council 12 Feb 2025
Minutes
The Portfolio Holder for Finance introduced the item. It was noted that, despite a number of challenges, this was a balanced budget.
The Portfolio Holder for Finance proposed an amendment to the recommendations as follows:
“iiia. approves a 3% CPI increase in the 2025/26 funding for the five community organisations in receipt of a core grant, together with reduced charges for room bookings at the Civic offices, the total cost of which is £7,000 which would be funded from the National Insurance compensation grant.
and, as a consequence, to amend iv to add at the end 'and recommendation iiia’”
The original recommendations and the amendment were seconded by Cllr Bailey.
Points raised included:
· Whether the recommendations should be taken together or individually
· The proposed increase in car parking charges
· The potential cost of devolution/local government reorganisation work, and whether proposals for resources and funding would be put to Overview & Scrutiny before being considered by Cabinet
· Whether the suggested costs for food waste were likely to be fully covered by the Government
· The potential shortfall in the MTFS for 2026/27 and 2027/28
A recorded vote was held on whether to take all of the recommendations as one block, or individually:
For (to take as a block): Axam, Bailey, Brown, Butler, Clarke, Cockarill, Collins, Crisp, Davies, Delaney, Jones, Khepar, Makepeace-Browne, Neighbour, Oliver, Quarterman, Taylor, Thomas, Vernon, Woods (20)
Against (to take individually): Coburn, Dorn, Forster, Highley, Worlock (5)
Abstain: Radley, Smith (2)
The recommendations would therefore be taken as a block, including the amendments as above.
A recorded vote was therefore taken on the substantive motion:
For: Axam, Bailey, Brown, Butler, Clarke, Cockarill, Collins, Crisp, Davies, Delaney, Jones, Khepar, Makepeace-Browne, Neighbour, Oliver, Quarterman, Radley, Taylor, Thomas, Vernon, Woods, Worlock (22)
Against: Dorn (1)
Abstain: Coburn, Forster, Highley, Smith (4)
The substantive motion was agreed.
Decision
Council:
i. approved a 2.99% increase in Hart District Council’s Band D Council Tax Charge for 2025/26,
ii. approved the changes to fees and charges for 2025/26 in line with the principles set out in this report, and the full schedule included at Appendix 1,
iii. approved that the 2025/26 Extended Producer Responsibility funding be transferred to the waste cost contingency fund reserve, and the NI compensation grant be transferred to the budget pressures reserve, position to be reviewed in future years
iiia. approves a 3% CPI increase in the 2025/26 funding for the five community organisations in receipt of a core grant, together with reduced charges for room bookings at the Civic offices, the total cost of which is £7,000 which would be funded from the National Insurance compensation grant.
iv. approved the draft Revenue Budget for 2025/26 as summarised in paragraph 19 and Appendix 2, incorporating the baseline net service cost variations included at paragraph 21 and Appendix, and including recommendation iiia.
v. approved the 3-year Capital Programme as detailed in Appendix 3, noting that 2026/27 and 2027/28 are subject to confirmation of funding
vi. approved the Medium-Term Financial Strategy as set out in Appendix 4, incorporating the budget principles and plan,
vii. approved that a new earmarked reserve be set up to meet the costs of preparing for devolution and local government reorganisation, the amount to be determined in a report to be considered by Cabinet in April, setting out a costed resource plan
viii. approves the continuation of the capital receipt flexibility strategy allowed under the Government direction,
ix. Approves not to change the Council’s existing Council Tax Support Scheme other than the required statutory uprating.
The Portfolio Holder for Finance proposed an amendment to the recommendations as follows:
“iiia. approves a 3% CPI increase in the 2025/26 funding for the five community organisations in receipt of a core grant, together with reduced charges for room bookings at the Civic offices, the total cost of which is £7,000 which would be funded from the National Insurance compensation grant.
and, as a consequence, to amend iv to add at the end 'and recommendation iiia’”
The original recommendations and the amendment were seconded by Cllr Bailey.
Points raised included:
· Whether the recommendations should be taken together or individually
· The proposed increase in car parking charges
· The potential cost of devolution/local government reorganisation work, and whether proposals for resources and funding would be put to Overview & Scrutiny before being considered by Cabinet
· Whether the suggested costs for food waste were likely to be fully covered by the Government
· The potential shortfall in the MTFS for 2026/27 and 2027/28
A recorded vote was held on whether to take all of the recommendations as one block, or individually:
For (to take as a block): Axam, Bailey, Brown, Butler, Clarke, Cockarill, Collins, Crisp, Davies, Delaney, Jones, Khepar, Makepeace-Browne, Neighbour, Oliver, Quarterman, Taylor, Thomas, Vernon, Woods (20)
Against (to take individually): Coburn, Dorn, Forster, Highley, Worlock (5)
Abstain: Radley, Smith (2)
The recommendations would therefore be taken as a block, including the amendments as above.
A recorded vote was therefore taken on the substantive motion:
For: Axam, Bailey, Brown, Butler, Clarke, Cockarill, Collins, Crisp, Davies, Delaney, Jones, Khepar, Makepeace-Browne, Neighbour, Oliver, Quarterman, Radley, Taylor, Thomas, Vernon, Woods, Worlock (22)
Against: Dorn (1)
Abstain: Coburn, Forster, Highley, Smith (4)
The substantive motion was agreed.
Decision
Council:
i. approved a 2.99% increase in Hart District Council’s Band D Council Tax Charge for 2025/26,
ii. approved the changes to fees and charges for 2025/26 in line with the principles set out in this report, and the full schedule included at Appendix 1,
iii. approved that the 2025/26 Extended Producer Responsibility funding be transferred to the waste cost contingency fund reserve, and the NI compensation grant be transferred to the budget pressures reserve, position to be reviewed in future years
iiia. approves a 3% CPI increase in the 2025/26 funding for the five community organisations in receipt of a core grant, together with reduced charges for room bookings at the Civic offices, the total cost of which is £7,000 which would be funded from the National Insurance compensation grant.
iv. approved the draft Revenue Budget for 2025/26 as summarised in paragraph 19 and Appendix 2, incorporating the baseline net service cost variations included at paragraph 21 and Appendix, and including recommendation iiia.
v. approved the 3-year Capital Programme as detailed in Appendix 3, noting that 2026/27 and 2027/28 are subject to confirmation of funding
vi. approved the Medium-Term Financial Strategy as set out in Appendix 4, incorporating the budget principles and plan,
vii. approved that a new earmarked reserve be set up to meet the costs of preparing for devolution and local government reorganisation, the amount to be determined in a report to be considered by Cabinet in April, setting out a costed resource plan
viii. approves the continuation of the capital receipt flexibility strategy allowed under the Government direction,
ix. Approves not to change the Council’s existing Council Tax Support Scheme other than the required statutory uprating.
12
Council Tax Setting 2025/26
The purpose of this report is to enable the Council to make the necessary resolutions in relation to the setting of Council Tax for 2025/26. It summarises all the relevant budgetary decisions that have been made to determine the level of Council Tax for the year 2025/26. The report includes the specifics of each individual level of Council Tax that requires approval by the Council. Council approved the overall council tax base on 30 January 2025 as 43,072.16 band D equivalent dwellings.
Recommendation
It is recommended that the Council agrees the following council tax resolutions:
A.The Council Tax requirement for the Council’s own purposes for 2025/26 (excluding Parish precepts) is £8,791,027.86
B.That the following amounts be calculated for the year 2025/26 in accordance with Sections 31 and 34 to 36 of the Act:
(i)
£40,433,323
being the aggregate of the amounts which the Council estimates for the items set out in Section 31A(2) of the Act taking into account all precepts issued to it by Parish Councils.
(ii)
£26,993,895
being the aggregate of the amounts which the Council estimates for the items set out in Section 31A(3) of the Act.
(iii)
£13,439,428
being the amount by which the aggregate at B(i) above exceeds the aggregate at B(ii) above, calculated by the Council in accordance with Section 31A(4) of the Act as its Council Tax requirement for the year. (Item R in the formula in Section 31B(1) of the Act).
(iv)
£312.02
being the amount at B(iii) above divided by 43,072.16, calculated by the Council, in accordance with Section 31B of the Act, as the basic amount of its Council Tax for the year (including Parish precepts).
(v)
£4,648,400
being the aggregate amount of all special items (Parish precepts) referred to in Section 34(1) of the Act (as per Column 2 of Appendix 1A).
(vi)
£204.10
being the amount at B(iv) above less the result given by dividing the amount at B(v) above by 43,072.16, calculated by the Council, in accordance with Section 34(2) of the Act, as the basic amount of its Council Tax for the year for dwellings in those parts of its area to which no Parish precept relates.
(vii)
The amounts set out in column 6 of Appendix 1A for each part of the Council's area being the amounts given by adding to the amount at B(vi) above the amounts of the parish precepts relating to dwellings in those parts of the Council's area mentioned in Appendix 1A divided in each case by the dwellings in those parts of its area to which a Parish Precept relates, calculated by the Council in accordance with Section 34 of the Act, as the basic amounts of its Council Tax for the year for dwellings in those parts of its area to which one or more special items relate.
(viii)
The amounts set out in columns 1 to 9 of Appendix 1B for each part of the Council's area being the amounts given by multiplying the amounts at B(vii) above by the number which, in the proportion set out in Section 5(1) of the Act, is applicable to dwellings listed in a particular valuation band divided by the number which in that proportion is applicable to dwellings listed in valuation band D, calculated by the Council, in accordance with Section 36(1) of the Act, as the amounts to be taken into account for the year in respect of categories of dwellings listed in different valuation bands.
C.For each financial year, a major precepting authority shall issue a precept or precepts in accordance with Section 40 of the Local Government Finance Act 1992. The draft Hampshire County Council’s precept figures are subject to approval on 13 February 2025 and these draft figures are listed below. In the event of changes arising for decisions made by the major precepting authorities (i.e. Hampshire County Council, the Police and Crime Commissioner for Hampshire, and Hampshire Fire and Rescue), it is recommended that the Executive Director for Corporate Services & Section 151 Officer, in consultation with the Cabinet Portfolio Holder for Finance, be authorised to update the final council tax calculations to reflect the final decisions of the major precepting authorities
Valuation Band
Hampshire County Council
(£)
Police & Crime Commissioner for Hampshire
(£)
Hampshire Fire & Rescue
(£)
A(R)
894.35
153.03
48.80
A
1073.22
183.64
58.56
B
1252.09
214.25
68.32
C
1430.96
244.85
78.08
D
1609.83
275.46
87.84
E
1967.57
336.67
107.36
F
2325.31
397.89
126.88
G
2683.05
459.10
146.40
H
3219.66
550.92
175.68
D. That, having calculated the aggregate in each case of the amounts at B(viii) and Recommendation C above, the Council, in accordance with section 30(2) of the Local Government Finance Act 1992, hereby AGREES to set the amounts shown in Appendix 1E as the amounts of Council Tax for the year 2025/26 for each of the categories of dwellings in each of the Parishes.
E. That for the purposes of section 35 (2) (d) of the Local Government Finance Act 1992, any expenses incurred by the District Council in the financial year 2025/26 in performing functions in a part of the district which elsewhere in the district are performed by a Parish Council, shall not be special expenses of the District Council.
F. That the Council concluded the 2.99% increase in Council Tax for Hart District Council for 2025/26 is not excessive in accordance with principles approved under Section 52ZB Local Government Finance Act 1992
Recommendation
It is recommended that the Council agrees the following council tax resolutions:
A.The Council Tax requirement for the Council’s own purposes for 2025/26 (excluding Parish precepts) is £8,791,027.86
B.That the following amounts be calculated for the year 2025/26 in accordance with Sections 31 and 34 to 36 of the Act:
(i)
£40,433,323
being the aggregate of the amounts which the Council estimates for the items set out in Section 31A(2) of the Act taking into account all precepts issued to it by Parish Councils.
(ii)
£26,993,895
being the aggregate of the amounts which the Council estimates for the items set out in Section 31A(3) of the Act.
(iii)
£13,439,428
being the amount by which the aggregate at B(i) above exceeds the aggregate at B(ii) above, calculated by the Council in accordance with Section 31A(4) of the Act as its Council Tax requirement for the year. (Item R in the formula in Section 31B(1) of the Act).
(iv)
£312.02
being the amount at B(iii) above divided by 43,072.16, calculated by the Council, in accordance with Section 31B of the Act, as the basic amount of its Council Tax for the year (including Parish precepts).
(v)
£4,648,400
being the aggregate amount of all special items (Parish precepts) referred to in Section 34(1) of the Act (as per Column 2 of Appendix 1A).
(vi)
£204.10
being the amount at B(iv) above less the result given by dividing the amount at B(v) above by 43,072.16, calculated by the Council, in accordance with Section 34(2) of the Act, as the basic amount of its Council Tax for the year for dwellings in those parts of its area to which no Parish precept relates.
(vii)
The amounts set out in column 6 of Appendix 1A for each part of the Council's area being the amounts given by adding to the amount at B(vi) above the amounts of the parish precepts relating to dwellings in those parts of the Council's area mentioned in Appendix 1A divided in each case by the dwellings in those parts of its area to which a Parish Precept relates, calculated by the Council in accordance with Section 34 of the Act, as the basic amounts of its Council Tax for the year for dwellings in those parts of its area to which one or more special items relate.
(viii)
The amounts set out in columns 1 to 9 of Appendix 1B for each part of the Council's area being the amounts given by multiplying the amounts at B(vii) above by the number which, in the proportion set out in Section 5(1) of the Act, is applicable to dwellings listed in a particular valuation band divided by the number which in that proportion is applicable to dwellings listed in valuation band D, calculated by the Council, in accordance with Section 36(1) of the Act, as the amounts to be taken into account for the year in respect of categories of dwellings listed in different valuation bands.
C.For each financial year, a major precepting authority shall issue a precept or precepts in accordance with Section 40 of the Local Government Finance Act 1992. The draft Hampshire County Council’s precept figures are subject to approval on 13 February 2025 and these draft figures are listed below. In the event of changes arising for decisions made by the major precepting authorities (i.e. Hampshire County Council, the Police and Crime Commissioner for Hampshire, and Hampshire Fire and Rescue), it is recommended that the Executive Director for Corporate Services & Section 151 Officer, in consultation with the Cabinet Portfolio Holder for Finance, be authorised to update the final council tax calculations to reflect the final decisions of the major precepting authorities
Valuation Band
Hampshire County Council
(£)
Police & Crime Commissioner for Hampshire
(£)
Hampshire Fire & Rescue
(£)
A(R)
894.35
153.03
48.80
A
1073.22
183.64
58.56
B
1252.09
214.25
68.32
C
1430.96
244.85
78.08
D
1609.83
275.46
87.84
E
1967.57
336.67
107.36
F
2325.31
397.89
126.88
G
2683.05
459.10
146.40
H
3219.66
550.92
175.68
D. That, having calculated the aggregate in each case of the amounts at B(viii) and Recommendation C above, the Council, in accordance with section 30(2) of the Local Government Finance Act 1992, hereby AGREES to set the amounts shown in Appendix 1E as the amounts of Council Tax for the year 2025/26 for each of the categories of dwellings in each of the Parishes.
E. That for the purposes of section 35 (2) (d) of the Local Government Finance Act 1992, any expenses incurred by the District Council in the financial year 2025/26 in performing functions in a part of the district which elsewhere in the district are performed by a Parish Council, shall not be special expenses of the District Council.
F. That the Council concluded the 2.99% increase in Council Tax for Hart District Council for 2025/26 is not excessive in accordance with principles approved under Section 52ZB Local Government Finance Act 1992
Attachments:
- Document Budget Council Tax setting report Feb25 12 Feb 2025
Minutes
The Portfolio Holder for Finance introduced the item, and Members noted that outlined Council Tax figures for the District Council, County Council, Police and Crime Commissioner and Fire and Rescue Authority. As all had now agreed their budgets, the recommendation in section C that the Portfolio Holder and Section 151 Officer could make amendments if required, was unlikely to be needed.
Proposed by: Cllr Radley; Seconded by Cllr Neighbour.
A recorded vote was required for this decision:
For: Axam, Bailey, Brown, Butler, Clarke, Coburn, Cockarill, Collins, Crisp, Davies, Delaney, Dorn, Forster, Highley, Jones, Khepar, Makepeace-Browne, Neighbour, Oliver, Quarterman, Radley, Smith, Taylor, Thomas, Vernon, Woods, Worlock (27)
Against: Nil
Abstentions: Nil
Decision
Council approved:
A. The Council Tax requirement for the Council’s own purposes for 2025/26 (excluding Parish precepts) is £8,791,027.86
B. That the following amounts be calculated for the year 2025/26 in accordance with Sections 31 and 34 to 36 of the Act:
(i)
£40,433,323??
being the aggregate of the amounts which the Council estimates for the items set out in Section 31A(2) of the Act taking into account all precepts issued to it by Parish Councils.??
(ii)
£26,993,895??
being the aggregate of the amounts which the Council estimates for the items set out in Section 31A(3) of the Act.??
(iii)
£13,439,428??
being the amount by which the aggregate at B(i) above exceeds the aggregate at B(ii) above, calculated by the Council in accordance with Section 31A(4) of the Act as its Council Tax requirement for the year. (Item R in the formula in Section 31B(1) of the Act).??
(iv)
£312.02??
being the amount at B(iii) above divided by 43,072.16, calculated by the Council, in accordance with Section 31B of the Act, as the basic amount of its Council Tax for the year (including Parish precepts).??
(v)??
£4,648,400??
being the aggregate amount of all special items (Parish precepts) referred to in Section 34(1) of the Act (as per Column 2 of Appendix 1A).??
(vi)??
£204.10??
being the amount at B(iv) above less the result given by dividing the amount at B(v) above by 43,072.16, calculated by the Council, in accordance with Section 34(2) of the Act, as the basic amount of its Council Tax for the year for dwellings in those parts of its area to which no Parish precept relates.??
(vii)??
The amounts set out in column 6 of Appendix 1A for each part of the Council's area being the amounts given by adding to the amount at B(vi) above the amounts of the parish precepts relating to dwellings in those parts of the Council's area mentioned in Appendix 1A divided in each case by the dwellings in those parts of its area to which a Parish Precept relates, calculated by the Council in accordance with Section 34 of the Act, as the basic amounts of its Council Tax for the year for dwellings in those parts of its area to which one or more special items relate.??
(viii)??
The amounts set out in columns 1 to 9 of Appendix 1B for each part of the Council's area being the amounts given by multiplying the amounts at B(vii) above by the number which, in the proportion set out in Section 5(1) of the Act, is applicable to dwellings listed in a particular valuation band divided by the number which in that proportion is applicable to dwellings listed in valuation band D, calculated by the Council, in accordance with Section 36(1) of the Act, as the amounts to be taken into account for the year in respect of categories of dwellings listed in different valuation bands.??
C. For each financial year, a major precepting authority shall issue a precept or precepts in accordance with Section 40 of the Local Government Finance Act 1992. The draft Hampshire County Council’s precept figures are subject to approval on 13 February 2025 and these draft figures are listed below. In the event of changes arising for decisions made by the major precepting authorities (i.e. Hampshire County Council, the Police and Crime Commissioner for Hampshire, and Hampshire Fire and Rescue), it is recommended that the Executive Director for Corporate Services & Section 151 Officer, in consultation with the Cabinet Portfolio Holder for Finance, be authorised to update the final council tax calculations to reflect the final decisions of the major precepting authorities
Valuation Band
Hampshire County Council
(£)
Police & Crime Commissioner for Hampshire
(£)
Hampshire Fire & Rescue
(£)
A(R)
894.35
153.03
48.80
A
1073.22
183.64
58.56
B
1252.09
214.25
68.32
C
1430.96
244.85
78.08
D
1609.83
275.46
87.84
E
1967.57
336.67
107.36
F
2325.31
397.89
126.88
G
2683.05
459.10
146.40
H
3219.66
550.92
175.68
D. That, having calculated the aggregate in each case of the amounts at B(viii) and Recommendation C above, the Council, in accordance with section 30(2) of the Local Government Finance Act 1992, hereby AGREES to set the amounts shown in Appendix 1E as the amounts of Council Tax for the year 2025/26 for each of the categories of dwellings in each of the Parishes.
E. That for the purposes of section 35 (2) (d) of the Local Government Finance Act 1992, any expenses incurred by the District Council in the financial year 2025/26 in performing functions in a part of the district which elsewhere in the district are performed by a Parish Council, shall not be special expenses of the District Council.
F. That the Council concluded the 2.99% increase in Council Tax for Hart District Council for 2025/26 is not excessive in accordance with principles approved under Section 52ZB Local Government Finance Act 1992
Proposed by: Cllr Radley; Seconded by Cllr Neighbour.
A recorded vote was required for this decision:
For: Axam, Bailey, Brown, Butler, Clarke, Coburn, Cockarill, Collins, Crisp, Davies, Delaney, Dorn, Forster, Highley, Jones, Khepar, Makepeace-Browne, Neighbour, Oliver, Quarterman, Radley, Smith, Taylor, Thomas, Vernon, Woods, Worlock (27)
Against: Nil
Abstentions: Nil
Decision
Council approved:
A. The Council Tax requirement for the Council’s own purposes for 2025/26 (excluding Parish precepts) is £8,791,027.86
B. That the following amounts be calculated for the year 2025/26 in accordance with Sections 31 and 34 to 36 of the Act:
(i)
£40,433,323??
being the aggregate of the amounts which the Council estimates for the items set out in Section 31A(2) of the Act taking into account all precepts issued to it by Parish Councils.??
(ii)
£26,993,895??
being the aggregate of the amounts which the Council estimates for the items set out in Section 31A(3) of the Act.??
(iii)
£13,439,428??
being the amount by which the aggregate at B(i) above exceeds the aggregate at B(ii) above, calculated by the Council in accordance with Section 31A(4) of the Act as its Council Tax requirement for the year. (Item R in the formula in Section 31B(1) of the Act).??
(iv)
£312.02??
being the amount at B(iii) above divided by 43,072.16, calculated by the Council, in accordance with Section 31B of the Act, as the basic amount of its Council Tax for the year (including Parish precepts).??
(v)??
£4,648,400??
being the aggregate amount of all special items (Parish precepts) referred to in Section 34(1) of the Act (as per Column 2 of Appendix 1A).??
(vi)??
£204.10??
being the amount at B(iv) above less the result given by dividing the amount at B(v) above by 43,072.16, calculated by the Council, in accordance with Section 34(2) of the Act, as the basic amount of its Council Tax for the year for dwellings in those parts of its area to which no Parish precept relates.??
(vii)??
The amounts set out in column 6 of Appendix 1A for each part of the Council's area being the amounts given by adding to the amount at B(vi) above the amounts of the parish precepts relating to dwellings in those parts of the Council's area mentioned in Appendix 1A divided in each case by the dwellings in those parts of its area to which a Parish Precept relates, calculated by the Council in accordance with Section 34 of the Act, as the basic amounts of its Council Tax for the year for dwellings in those parts of its area to which one or more special items relate.??
(viii)??
The amounts set out in columns 1 to 9 of Appendix 1B for each part of the Council's area being the amounts given by multiplying the amounts at B(vii) above by the number which, in the proportion set out in Section 5(1) of the Act, is applicable to dwellings listed in a particular valuation band divided by the number which in that proportion is applicable to dwellings listed in valuation band D, calculated by the Council, in accordance with Section 36(1) of the Act, as the amounts to be taken into account for the year in respect of categories of dwellings listed in different valuation bands.??
C. For each financial year, a major precepting authority shall issue a precept or precepts in accordance with Section 40 of the Local Government Finance Act 1992. The draft Hampshire County Council’s precept figures are subject to approval on 13 February 2025 and these draft figures are listed below. In the event of changes arising for decisions made by the major precepting authorities (i.e. Hampshire County Council, the Police and Crime Commissioner for Hampshire, and Hampshire Fire and Rescue), it is recommended that the Executive Director for Corporate Services & Section 151 Officer, in consultation with the Cabinet Portfolio Holder for Finance, be authorised to update the final council tax calculations to reflect the final decisions of the major precepting authorities
Valuation Band
Hampshire County Council
(£)
Police & Crime Commissioner for Hampshire
(£)
Hampshire Fire & Rescue
(£)
A(R)
894.35
153.03
48.80
A
1073.22
183.64
58.56
B
1252.09
214.25
68.32
C
1430.96
244.85
78.08
D
1609.83
275.46
87.84
E
1967.57
336.67
107.36
F
2325.31
397.89
126.88
G
2683.05
459.10
146.40
H
3219.66
550.92
175.68
D. That, having calculated the aggregate in each case of the amounts at B(viii) and Recommendation C above, the Council, in accordance with section 30(2) of the Local Government Finance Act 1992, hereby AGREES to set the amounts shown in Appendix 1E as the amounts of Council Tax for the year 2025/26 for each of the categories of dwellings in each of the Parishes.
E. That for the purposes of section 35 (2) (d) of the Local Government Finance Act 1992, any expenses incurred by the District Council in the financial year 2025/26 in performing functions in a part of the district which elsewhere in the district are performed by a Parish Council, shall not be special expenses of the District Council.
F. That the Council concluded the 2.99% increase in Council Tax for Hart District Council for 2025/26 is not excessive in accordance with principles approved under Section 52ZB Local Government Finance Act 1992
13
Draft Treasury Management Strategy, Annual Investment Strategy and Capital Strategy
To present the draft Treasury Management Strategy Statement for 2025/26 which incorporates the Minimum Revenue Provision (MRP) Policy, Annual Investment Strategy and Prudential and Treasury Indicators. Setting a Capital Strategy, which is also presented for consideration, is also a statutory requirement and this sets the overall strategic context for the treasury activity. There are no major changes proposed in the 2025/26 draft documents compared to the current year’s approved ones.
Recommendation
Council is recommending to Council that it:
i. approves the draft Treasury Management Strategy Statement and the Prudential Indicators and Minimum Revenue Provision policy contained within it.
ii. approves the Annual Investment Strategy.
iii. approves the draft Capital Strategy.
Recommendation
Council is recommending to Council that it:
i. approves the draft Treasury Management Strategy Statement and the Prudential Indicators and Minimum Revenue Provision policy contained within it.
ii. approves the Annual Investment Strategy.
iii. approves the draft Capital Strategy.
Attachments:
- Document Council Feb 2025 Treasury report (1) 12 Feb 2025
- Document Treasury Appendix 2 Capital Strategy - Council 12 Feb 2025
Minutes
The Portfolio Holder for Finance introduced the item, and members heard that this was a decision that needed to be taken by statute, and that the strategies had not changed fundamentally from last year.
A question was asked regarding how it was ensured that the funds were invested ethically.
Proposed by: Cllr Radley; Seconded by: Cllr Neighbour; Unanimously agreed.
Decision
Council:
i. approved the draft Treasury Management Strategy Statement and the Prudential Indicators and Minimum Revenue Provision policy contained within it.
ii. approved the Annual Investment Strategy.
approved the draft Capital Strategy.
A question was asked regarding how it was ensured that the funds were invested ethically.
Proposed by: Cllr Radley; Seconded by: Cllr Neighbour; Unanimously agreed.
Decision
Council:
i. approved the draft Treasury Management Strategy Statement and the Prudential Indicators and Minimum Revenue Provision policy contained within it.
ii. approved the Annual Investment Strategy.
approved the draft Capital Strategy.
14
Review of Contract Procedure Rules and Financial Regulations
This report requests approval of the Financial Regulations and Contract Procurement Rules. The biennial review has been undertaken and no material changes are proposed to these documents.
Recommendation
Cabinet is recommending to Council that it approves the Financial Regulations and Contract Procurement Rules
Recommendation
Cabinet is recommending to Council that it approves the Financial Regulations and Contract Procurement Rules
Attachments:
- Document Council Fin Regs CPRs Review Feb 2025 12 Feb 2025
- Document Appendix 1 - Financial Regulations Council 12 Feb 2025
- Document Appendix2 Contract Procurement Rules Council 12 Feb 2025
Minutes
The Portfolio Holder for Finance introduced the item and members noted that these regulations needed to be re-endorsed every year.
A question was asked regarding the promotion of Small/Medium enterprises and local enterprises and what percentage of procurement contracts were let to these types of organisation. This information could be provided to Overview and Scrutiny if they requested it.
Proposed by: Cllr Radley; Seconded by: Cllr Neighbour; Unanimously agreed.
Decision
Council approved the updated Financial Regulations and Contract Procurement Rules
A question was asked regarding the promotion of Small/Medium enterprises and local enterprises and what percentage of procurement contracts were let to these types of organisation. This information could be provided to Overview and Scrutiny if they requested it.
Proposed by: Cllr Radley; Seconded by: Cllr Neighbour; Unanimously agreed.
Decision
Council approved the updated Financial Regulations and Contract Procurement Rules
15
Outside Bodies - Feedback from Members
To receive any feedback from Members who are representatives of the Council on an Outside Body.
Attachments:
- Document Outside Representatives Nominations 24-25 - Agreed 12 Feb 2025
Minutes
Feedback from members who were Council representatives on outside bodies was received.
Cllr Radley reported on the recent FACC (Farnborough Aerodrome Consultative Committee) meeting and it was noted that the planning application made to Rushmoor was unlikely to take place now until Autumn 2025.
It was noted that a review of all representatives was made annually by Cabinet and a full report on the work of the outside bodies was given to O&S at the end of each municipal year.
Cllr Radley reported on the recent FACC (Farnborough Aerodrome Consultative Committee) meeting and it was noted that the planning application made to Rushmoor was unlikely to take place now until Autumn 2025.
It was noted that a review of all representatives was made annually by Cabinet and a full report on the work of the outside bodies was given to O&S at the end of each municipal year.
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