Hart Borough Council
Councillors:
33
Wards:
11
Committees:
14
Meetings (2025):
60
Meetings (2024):
60
Meeting
Cabinet - Hart
Meeting Times
Scheduled Time
Start:
Thursday, 3rd October 2024
7:00 PM
Thursday, 3rd October 2024
7:00 PM
End:
Thursday, 3rd October 2024
11:00 PM
Thursday, 3rd October 2024
11:00 PM
Meeting Status
Status:
Confirmed
Confirmed
Date:
03 Oct 2024
03 Oct 2024
Location:
Council Chamber
Council Chamber
Meeting Attendees
Committee Member
Portfolio Holder - Regulatory
Officer
Committee Services Officer
Kathy Long
Democratic Services
In attendance
Officer
Digital, Customer & Change Manager
Steven Bennett
In attendance
Officer
UKSPF Senior Project Officer
Paula Stephenson
In attendance
Officer
Planning Policy - Strategic & Corporate Projects Manager
Christine Tetlow
In attendance
Deputy Leader
Deputy Leader and Portfolio Holder - Finance
Committee Member
Portfolio Holder - Community Services
Officer
Chief Executive
Daryl Phillips
In attendance
Committee Member
Portfolio Holder - Parking and Community Safety
Committee Member
Portfolio Holder - Climate Change and Corporate Services
Committee Member
Portfolio Holder - Digital and Communications
Committee Member
Portfolio Holder - Planning Policy and Development Management
Agenda
1
Minutes of the Previous Meeting
The minutes of the meeting held on 5 September 2024 are attached for confirmation and signature as a current record.
Attachments:
- Document Minutes of Previous Meeting 25 Sep 2024
Minutes
The minutes of 5 September 2024 were confirmed and signed as a correct record.
Proposed by: Cllr Clarke; seconded by Cllr Wildsmith; agreed unanimously.
Proposed by: Cllr Clarke; seconded by Cllr Wildsmith; agreed unanimously.
2
Apologies for Absence
To receive any apologies for absence from Members*.
*Note: Members are asked to email Committee services in advance of the meeting as soon as they become aware they will be absent.
*Note: Members are asked to email Committee services in advance of the meeting as soon as they become aware they will be absent.
Minutes
Apologies had been received from Cllrs Collins and Quarterman.
3
Declarations of Interest
To declare disclosable pecuniary, and any other interests*.
*Note: Members are asked to email Committee Services in advance of the meeting as soon as they become aware they may have an interest to declare.
*Note: Members are asked to email Committee Services in advance of the meeting as soon as they become aware they may have an interest to declare.
Minutes
No declarations were made.
4
Chair's Announcements
Minutes
The Chairman had no announcements.
5
Public Participation (Items Pertaining to the Agenda)
Anyone wishing to make a statement to the Committee should contact Committee Services at least two clear working days prior to the meeting. Further information can be found
online.
online.
Minutes
There was none.
6
Digital Strategy
This report sets out the draft Digital Strategy 2024-28 and seeks approval from Cabinet.
Recommendation
Cabinet is requested to approve the draft Digital Strategy 2024-2028
Recommendation
Cabinet is requested to approve the draft Digital Strategy 2024-2028
Attachments:
- Document Draft Digital Strategy 2024-28 25 Sep 2024
- Document Appendix 1 Digital Strategy 25 Sep 2024
Minutes
This report set out the draft Digital Strategy 2024-28 and sought approval from the Cabinet.
Members were advised that:
The draft Digital Strategy was a Council-wide strategy geared towards harnessing the culture, processes and technology of the digital age. The Council would continue to offer traditional methods of contact for residents less able or inclined, The intended benefits of the Strategy were to improve services, make efficiencies, reduce climate impacts and reduce costs. Projects would be defined and costed for consideration as part of Medium Term Financial Strategy budget setting. The Strategy would be a “living document” and updated regularly as well as progress being reported annually or when there was a significant change to the document. Goals and outcomes would become more specific over time. It was the intention that some of the projects would be covered within allocated funds, some by grant funding and others would bid for available funding through the normal process. The Overview and Scrutiny Committee had considered the draft Digital Strategy 2024-28 at its September meeting.
Questions were raised concerning:
What was meant by digitalised antisocial behaviour. Whether it was the intention for customer input data to be able to go into one central data store so that information could be pulled as required. When the Strategy’s Action Plan would be available for reporting and measuring.
Members were advised:
The current digital way to report antisocial behaviour was through the Council’s website. It was the intention to be able to integrate business applications being used for caseloads to generate business efficiencies, thus enabling time spent on such work to be hastened. Low code development was part of the Action Plan, which could achieve one version of customer/resident interactions with the Council across various services.
The Action Plan would be prepared in accordance with the budget process
Proposed by Cllr Clarke; seconded by Cllr Neighbour; agreed unanimously.
Decision
Cabinet approved the draft Digital Strategy 2024-2028.
Members were advised that:
The draft Digital Strategy was a Council-wide strategy geared towards harnessing the culture, processes and technology of the digital age. The Council would continue to offer traditional methods of contact for residents less able or inclined, The intended benefits of the Strategy were to improve services, make efficiencies, reduce climate impacts and reduce costs. Projects would be defined and costed for consideration as part of Medium Term Financial Strategy budget setting. The Strategy would be a “living document” and updated regularly as well as progress being reported annually or when there was a significant change to the document. Goals and outcomes would become more specific over time. It was the intention that some of the projects would be covered within allocated funds, some by grant funding and others would bid for available funding through the normal process. The Overview and Scrutiny Committee had considered the draft Digital Strategy 2024-28 at its September meeting.
Questions were raised concerning:
What was meant by digitalised antisocial behaviour. Whether it was the intention for customer input data to be able to go into one central data store so that information could be pulled as required. When the Strategy’s Action Plan would be available for reporting and measuring.
Members were advised:
The current digital way to report antisocial behaviour was through the Council’s website. It was the intention to be able to integrate business applications being used for caseloads to generate business efficiencies, thus enabling time spent on such work to be hastened. Low code development was part of the Action Plan, which could achieve one version of customer/resident interactions with the Council across various services.
The Action Plan would be prepared in accordance with the budget process
Proposed by Cllr Clarke; seconded by Cllr Neighbour; agreed unanimously.
Decision
Cabinet approved the draft Digital Strategy 2024-2028.
7
UKSPF Mid-Year Update
Hart District Council (HDC) has been granted £1million through the Government’s UK Shared Prosperity Fund (UKSPF) to fund projects identified HDC’s Local Investment Plan (LIP).
This report provides progress on spending against approved funding allocations for the Community Hub and Youth provision UKSPF year 3 schemes.
Recommendation
Cabinet notes the progress on the projects awarded UKSPF funding in February 2024
This report provides progress on spending against approved funding allocations for the Community Hub and Youth provision UKSPF year 3 schemes.
Recommendation
Cabinet notes the progress on the projects awarded UKSPF funding in February 2024
Attachments:
- Document UKSPF Mid-Year Monitoring Report 25 Sep 2024
- Document Appendix 1 UKSPF - Update 25 Sep 2024
Minutes
Hart District Council (HDC) had been granted £1million through the Government’s UK Shared Prosperity Fund (UKSPF) to fund projects identified in HDC’s Local Investment Plan (LIP).
This report provided progress on spending against approved funding allocations for the Community Hub and Youth Provision UKSPF year 3 schemes. The funds allocated to Hart had to be spent by the end of March 2025. Cabinet noted that the Overview and Scrutiny Committee had also considered the report at its meeting on 10 September 2024
Members received a briefing on the 16 approved applications for the Community Hub and Young Persons Engagement projects.
Members were advised that there was some residual funding still to be spent and that a report would be brought to Cabinet in the near future for consideration regarding allocating this money
A question was raised regarding whether it would be possible for representatives from some of the approved applications to be invited to a future full Council meeting to talk about their projects. This would be discussed with the Chairman of the Council.
Decision
Cabinet noted the progress on the projects awarded UKSPF funding in February 2024.
Note:
Cllr Bailey declared a personal and non-prejudicial interest in this item in respect of his wife being linked to one of the organisations which had received UKSPF grant funding and remained in the meeting.
This report provided progress on spending against approved funding allocations for the Community Hub and Youth Provision UKSPF year 3 schemes. The funds allocated to Hart had to be spent by the end of March 2025. Cabinet noted that the Overview and Scrutiny Committee had also considered the report at its meeting on 10 September 2024
Members received a briefing on the 16 approved applications for the Community Hub and Young Persons Engagement projects.
Members were advised that there was some residual funding still to be spent and that a report would be brought to Cabinet in the near future for consideration regarding allocating this money
A question was raised regarding whether it would be possible for representatives from some of the approved applications to be invited to a future full Council meeting to talk about their projects. This would be discussed with the Chairman of the Council.
Decision
Cabinet noted the progress on the projects awarded UKSPF funding in February 2024.
Note:
Cllr Bailey declared a personal and non-prejudicial interest in this item in respect of his wife being linked to one of the organisations which had received UKSPF grant funding and remained in the meeting.
8
Cabinet Work Programme
To consider and amend the Cabinet Work Programme.
Attachments:
- Document Cabinet Work Programme October 2024 V2 25 Sep 2024
Minutes
Cabinet Members reviewed the work programme and the following amendment was made:
Fly Tipping Options Appraisal to be moved from November to the December 2024 meeting.
Fly Tipping Options Appraisal to be moved from November to the December 2024 meeting.
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