Hart Borough Council
Councillors:
33
Wards:
11
Committees:
14
Meetings (2025):
60
Meetings (2024):
60
Meeting
Development Management Committee - Hart
Meeting Times
Scheduled Time
Start:
Wednesday, 17th July 2024
7:00 PM
Wednesday, 17th July 2024
7:00 PM
End:
Wednesday, 17th July 2024
11:00 PM
Wednesday, 17th July 2024
11:00 PM
Meeting Status
Status:
Confirmed
Confirmed
Date:
17 Jul 2024
17 Jul 2024
Location:
Council Chamber
Council Chamber
Meeting Attendees
Committee Member
Portfolio Holder - Planning Policy and Development Management
Committee Member
Portfolio Holder - Regulatory
Officer
Executive Director - Place
Mark Jaggard
In attendance
Officer
Chief Executive
Daryl Phillips
Expected
Officer
Shared Legal Services
Expected
Committee Member
Portfolio Holder - Parking and Community Safety
Committee Member
Deputy Leader and Portfolio Holder - Finance
Officer
Business Development Manager - Place
Mark Berry
In attendance
Officer
Senior Planner
Aimee Harris
In attendance
Officer
Assistant Conservation Officer
Bethany Griffin
In attendance
Officer
Shared Legal Services
Fehintola Otudeko
In attendance
Officer
Committee Services Officer
Kathy Long
Democratic Services
In attendance
Committee Member
Portfolio Holder - Climate Change and Corporate Services
Agenda
1
Minutes of the Previous Meeting
To confirm the Minutes of the meeting held on 19 June 2024 as a correct record of the proceedings.
Attachments:
- Document Minutes , 19/06/2024 Development Management Committee 09 Jul 2024
Minutes
The minutes of the meeting held on 19 June 2024 were confirmed and signed as a correct record of the proceedings.
2
Apologies for Absence
To receive any apologies for absence from Members*.
*Note: Members are asked to email Committee Services in advance of the meeting as soon as they become aware they will be absent.
*Note: Members are asked to email Committee Services in advance of the meeting as soon as they become aware they will be absent.
Minutes
Apologies had been received from Cllrs Makepeace-Browne and Radley.
Cllr Jones attended the meeting as a substitute for Cllr Makepeace-Browne and Cllr Collins attended the meeting as a substitute for Cllr Radley.
Cllr Jones attended the meeting as a substitute for Cllr Makepeace-Browne and Cllr Collins attended the meeting as a substitute for Cllr Radley.
3
Declarations of Interest
Members to make declarations of interest relating to items on the agenda.
Minutes
Cllr Dorn declared a non-prejudical interest in respect of the agenda item in regarding land to the west of playing fields, Papermill Avenue, Hook and remained in the meeting during the discussion and voting on this item.
Cllr Worlock declared a non-prejudicial interest in respect of the agenda item regarding land to the west of playing fields, Papermill Avenue, Hook and remained in the meeting during the discussion and voting on this item.
Cllr Smith (in attendance for the item on planning application 24/00098 – Land to the west of playing fields, Papermill Avenue, Hook) declared a non-prejudicial interest as a member of the Hook Shed, a potential occupier of part of the site in question.
Cllr Worlock declared a non-prejudicial interest in respect of the agenda item regarding land to the west of playing fields, Papermill Avenue, Hook and remained in the meeting during the discussion and voting on this item.
Cllr Smith (in attendance for the item on planning application 24/00098 – Land to the west of playing fields, Papermill Avenue, Hook) declared a non-prejudicial interest as a member of the Hook Shed, a potential occupier of part of the site in question.
4
Chair's Announcements
Minutes
The Chairman made the following announcements:
· The Queen Elizabeth Barracks (QEB) Transport Contribution Steering Group had met on 1 July 2024 and the draft minutes of that meeting would be shared at the next meeting of the Development Management Committee.
· There would be a Member and Officer tour of recently completed housing sites on 18 July 2024.
· A Parish and Town Council engagement session would be held on 24 July at 7.00pm. The session would be led by Hart District Council officers and would be an introduction to heritage topics, including: different grades of Listed buildings; Conservation Areas; and, an overview of legislation. The session was aimed at parish and town councils but was open for officers and Members of the District Council to attend.
· The next meeting of the Development Management (Enforcement) Sub-Committee would be held on 29 July 2024 at 10.00am. Three Members had been appointed to the Sub-Committee at the previous meeting of the Committee. Further volunteers were sought to join the Sub-Committee to add resilience and ensure that meetings were quorate. Following a show of hands, Cllrs Delaney and Worlock were appointed to the membership of the Development Management (Enforcement) Sub-Committee for the remainder of the 2024/25 Municipal Year.
· Stephanie Baker had recently returned from maternity leave and had resumed her role as Development Management and Building Control Manager.
· Mark Berry, who had been appointed on an interim basis to cover Ms Baker’s role, would be staying on at the Council for a further six months in the capacity of Business Development Manager and would be principally engaged in development management matters, but would also be working on other projects within the Place service.
· The Queen Elizabeth Barracks (QEB) Transport Contribution Steering Group had met on 1 July 2024 and the draft minutes of that meeting would be shared at the next meeting of the Development Management Committee.
· There would be a Member and Officer tour of recently completed housing sites on 18 July 2024.
· A Parish and Town Council engagement session would be held on 24 July at 7.00pm. The session would be led by Hart District Council officers and would be an introduction to heritage topics, including: different grades of Listed buildings; Conservation Areas; and, an overview of legislation. The session was aimed at parish and town councils but was open for officers and Members of the District Council to attend.
· The next meeting of the Development Management (Enforcement) Sub-Committee would be held on 29 July 2024 at 10.00am. Three Members had been appointed to the Sub-Committee at the previous meeting of the Committee. Further volunteers were sought to join the Sub-Committee to add resilience and ensure that meetings were quorate. Following a show of hands, Cllrs Delaney and Worlock were appointed to the membership of the Development Management (Enforcement) Sub-Committee for the remainder of the 2024/25 Municipal Year.
· Stephanie Baker had recently returned from maternity leave and had resumed her role as Development Management and Building Control Manager.
· Mark Berry, who had been appointed on an interim basis to cover Ms Baker’s role, would be staying on at the Council for a further six months in the capacity of Business Development Manager and would be principally engaged in development management matters, but would also be working on other projects within the Place service.
5
Development Applications
To consider the planning reports from the Executive Director, Place, and to accept updates via the Addendum.
Attachments:
- Document Development Applications 2024-25 09 Jul 2024
Minutes
There had been no requirement to produce an Addendum for the meeting.
6
24/00098/FUL - Land to the West of Playing Fields, Papermill Avenue, Hook
Attachments:
- Document 24/00098/FUL Playing Fields Pavilion 09 Jul 2024
Minutes
Cllr Smith was in attendance, and Chair invited him to comment on the planning application.
The Senior Planner summarised application no. 24/00098/FUL, which was for the erection of a two-storey pavilion, single-storey community building and parking for 77 cars. During the presentation, the Senior Planner advised that there had been an error in the scale bar on one of the plans and revised plans had been received. This meant that the correct measurement from the pavilion to the front boundary of neighbouring properties should read 54 metres and not 77 metres as had been shown on the plans originally submitted.
The Senior Planner was asked questions concerning:
· The line of pylons near the site and whether there would be any impact on the site;
· Whether purchasers’ conveyancers for properties nearby would have been aware of plans previously submitted in connection with this site;
· Whether approval of the planning application would invalidate the Hook Neighbourhood Plan;
· Screening proposals for the site;
· Potential noise disturbance for neighbouring residential properties;
· Fencing for the site
· Bike storage provision in the planning application; and
· Principal road access to the site.
The speaker from Hook Parish Council in support of the application addressed the Committee. There were no questions for the speaker.
The speaker against the application addressed the Committee. There were no questions for this speaker.
The speaker in support of the application (planning agent) addressed the Committee. Members raised questions concerning:
· Windows at the rear of the pavilion;
· Cutting and filling on site;
· The proposed pattern of usage for the facilities in the planning application and how this would be regulated and monitored;
· Whether the proposed facilities would be floodlit.
During debate on the planning application, the following points were made and questions raised:
· Parking provision for the proposed facilities and the need to ensure parking did not ‘spill’ on to the surrounding residential roads;
· The type of fencing to be used on site;
· The need for planning conditions to be amended and strengthened in respect of landscaping, parking on site, protecting residents’ parking, noise mitigation measures, the hours of use of the pavilion, whether windows could be openable/the adequate installation of air handling in the proposed Shed;
· This was a much needed facility in Hook.
Members were reminded that Planning Conditions should not seek to duplicate controls under different regimes, such as the Licensing Act.
Members debated whether amending Conditions 4, 12 and 13 as summarised below, and a suitable solution to protect residents’ parking in Papermill Avenue and noise, would resolve the concerns raised:
· Condition 4 – re soft landscaping. Condition to be strengthened to reflect the comments of the landscape officer in relation to the number and size of trees proposed. The Reason for the Condition to be strengthened to reflect the objectives of Policy NBE2 of the Hart Local Plan (Strategy & Sites) 2032 in relation to successfully integrating the development with the landscape and surroundings.
· Condition 4 - details of boundary treatments. Condition to be strengthened to ensure that the existing fence was maintained to provide a visual barrier or a new, more attractive fence was used which provided equal or greater screening of the proposed car park and development from the street scene. The height of the fence was important. The fence would need to be maintained.
· Condition 12 – hours of operation. Condition to be strengthened to reflect the comments of the Environmental Health Officer, to make it clear that the operational hours covered all associated activities including deliveries, disposal of refuse, and that the bar, function room, restaurant and balcony terrace should not be occupied after 11pm and all external doors and windows should remain closed after this time. The reason for the Condition to be amended was to reflect the proximity of the proposed pavilion premises to the existing residential premises.
· Condition 13 - The Shed. Members were concerned that the condition to require the windows and doors to be closed when the operation of any equipment including heavy machinery was taking place might be impracticable without the inclusion of an air handling unit. Members asked Officer to liaise with the applicant to see if they would accept a condition requiring the installation of an air handling unit.
The amended recommendation regarding finding a solution to further strengthen planning conditions and securing a satisfactory solution to protecting residents’ parking on Papermill Avenue, as outlined above, was proposed by the Chair (Cllr Cockarill) and seconded by Cllr Quarterman.
The Committee resolved that:
(i) Resolution A - authority be delegated to the Executive Director – Place, in consultation with the Chair of the Development Management Committee and the Ward Members, to grant planning permission for the erection of a two-storey pavilion, single storey community building and parking for 77 cars at land to the west of Playing Fields, Papermill Avenue, Hook, subject to
1. the conditions listed in the Officer’s report and amendments to Conditions 4, 12 and 13, and
2. securing a suitable solution to protect residents’ parking in Papermill Avenue; and
(ii) Resolution B – in the event that discussions could not resolve the amendments proposed to planning conditions and being unable to secure a satisfactory solution to protecting residents’ parking in Papermill Avenue, the Executive Director – Place be authorised to refuse planning permission.
Public Speakers:
· Speaking on behalf of Hook Parish Council - Cllr Fergus Kirkham
· Speaking against the planning application - Ms Megan Andrews
· Speaking for the planning application - Ms Kay Collins on behalf of Solve Planning Ltd (Agent)
Note: Cllr Smith declared a non-prejudicial interest in this item as he was a member of Hook Shed, one of the proposed end users of the site in question. Cllr Smith left the meeting at 8.25pm.
The Senior Planner summarised application no. 24/00098/FUL, which was for the erection of a two-storey pavilion, single-storey community building and parking for 77 cars. During the presentation, the Senior Planner advised that there had been an error in the scale bar on one of the plans and revised plans had been received. This meant that the correct measurement from the pavilion to the front boundary of neighbouring properties should read 54 metres and not 77 metres as had been shown on the plans originally submitted.
The Senior Planner was asked questions concerning:
· The line of pylons near the site and whether there would be any impact on the site;
· Whether purchasers’ conveyancers for properties nearby would have been aware of plans previously submitted in connection with this site;
· Whether approval of the planning application would invalidate the Hook Neighbourhood Plan;
· Screening proposals for the site;
· Potential noise disturbance for neighbouring residential properties;
· Fencing for the site
· Bike storage provision in the planning application; and
· Principal road access to the site.
The speaker from Hook Parish Council in support of the application addressed the Committee. There were no questions for the speaker.
The speaker against the application addressed the Committee. There were no questions for this speaker.
The speaker in support of the application (planning agent) addressed the Committee. Members raised questions concerning:
· Windows at the rear of the pavilion;
· Cutting and filling on site;
· The proposed pattern of usage for the facilities in the planning application and how this would be regulated and monitored;
· Whether the proposed facilities would be floodlit.
During debate on the planning application, the following points were made and questions raised:
· Parking provision for the proposed facilities and the need to ensure parking did not ‘spill’ on to the surrounding residential roads;
· The type of fencing to be used on site;
· The need for planning conditions to be amended and strengthened in respect of landscaping, parking on site, protecting residents’ parking, noise mitigation measures, the hours of use of the pavilion, whether windows could be openable/the adequate installation of air handling in the proposed Shed;
· This was a much needed facility in Hook.
Members were reminded that Planning Conditions should not seek to duplicate controls under different regimes, such as the Licensing Act.
Members debated whether amending Conditions 4, 12 and 13 as summarised below, and a suitable solution to protect residents’ parking in Papermill Avenue and noise, would resolve the concerns raised:
· Condition 4 – re soft landscaping. Condition to be strengthened to reflect the comments of the landscape officer in relation to the number and size of trees proposed. The Reason for the Condition to be strengthened to reflect the objectives of Policy NBE2 of the Hart Local Plan (Strategy & Sites) 2032 in relation to successfully integrating the development with the landscape and surroundings.
· Condition 4 - details of boundary treatments. Condition to be strengthened to ensure that the existing fence was maintained to provide a visual barrier or a new, more attractive fence was used which provided equal or greater screening of the proposed car park and development from the street scene. The height of the fence was important. The fence would need to be maintained.
· Condition 12 – hours of operation. Condition to be strengthened to reflect the comments of the Environmental Health Officer, to make it clear that the operational hours covered all associated activities including deliveries, disposal of refuse, and that the bar, function room, restaurant and balcony terrace should not be occupied after 11pm and all external doors and windows should remain closed after this time. The reason for the Condition to be amended was to reflect the proximity of the proposed pavilion premises to the existing residential premises.
· Condition 13 - The Shed. Members were concerned that the condition to require the windows and doors to be closed when the operation of any equipment including heavy machinery was taking place might be impracticable without the inclusion of an air handling unit. Members asked Officer to liaise with the applicant to see if they would accept a condition requiring the installation of an air handling unit.
The amended recommendation regarding finding a solution to further strengthen planning conditions and securing a satisfactory solution to protecting residents’ parking on Papermill Avenue, as outlined above, was proposed by the Chair (Cllr Cockarill) and seconded by Cllr Quarterman.
The Committee resolved that:
(i) Resolution A - authority be delegated to the Executive Director – Place, in consultation with the Chair of the Development Management Committee and the Ward Members, to grant planning permission for the erection of a two-storey pavilion, single storey community building and parking for 77 cars at land to the west of Playing Fields, Papermill Avenue, Hook, subject to
1. the conditions listed in the Officer’s report and amendments to Conditions 4, 12 and 13, and
2. securing a suitable solution to protect residents’ parking in Papermill Avenue; and
(ii) Resolution B – in the event that discussions could not resolve the amendments proposed to planning conditions and being unable to secure a satisfactory solution to protecting residents’ parking in Papermill Avenue, the Executive Director – Place be authorised to refuse planning permission.
Public Speakers:
· Speaking on behalf of Hook Parish Council - Cllr Fergus Kirkham
· Speaking against the planning application - Ms Megan Andrews
· Speaking for the planning application - Ms Kay Collins on behalf of Solve Planning Ltd (Agent)
Note: Cllr Smith declared a non-prejudicial interest in this item as he was a member of Hook Shed, one of the proposed end users of the site in question. Cllr Smith left the meeting at 8.25pm.
7
24/00937/LBC - Cross Barn, Palace Gate Farm, Odiham, Hook RG29 1JX
Attachments:
- Document 24/00937/LBC Cross Barn 09 Jul 2024
Minutes
The Senior Planner summarised application no. 24/00937/LBC, which was for Listed Building Consent for the replacement of rainwater goods, repointing and painting of the east gable apex of Cross Barn at Cross Barn, Palace Gate Farm, Odiham.
There were no questions for the Senior Planner.
The recommendation to grant subject to conditions was proposed by the Chair (Cllr Cockarill) and seconded by Cllr Delaney.
The Committee resolved that:
Listed building consent be granted for the replacement of rainwater goods, repointing and painting of the east gable apex of the Cross Barn, Palace Gate Farm, Odiham, Hook, subject to the conditions set out in the Officer’s report.
There were no questions for the Senior Planner.
The recommendation to grant subject to conditions was proposed by the Chair (Cllr Cockarill) and seconded by Cllr Delaney.
The Committee resolved that:
Listed building consent be granted for the replacement of rainwater goods, repointing and painting of the east gable apex of the Cross Barn, Palace Gate Farm, Odiham, Hook, subject to the conditions set out in the Officer’s report.
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