Hart Borough Council
Councillors:
33
Wards:
11
Committees:
14
Meetings (2025):
60
Meetings (2024):
60
Meeting
Development Management Committee - Hart
Meeting Times
Scheduled Time
Start:
Wednesday, 19th June 2024
7:00 PM
Wednesday, 19th June 2024
7:00 PM
End:
Wednesday, 19th June 2024
11:00 PM
Wednesday, 19th June 2024
11:00 PM
Meeting Status
Status:
Confirmed
Confirmed
Date:
19 Jun 2024
19 Jun 2024
Location:
Council Chamber
Council Chamber
Meeting Attendees
Committee Member
Portfolio Holder - Climate Change and Corporate Services
Committee Member
Deputy Leader and Portfolio Holder - Finance
Committee Member
Portfolio Holder - Regulatory
Officer
Executive Director - Place
Mark Jaggard
In attendance
Officer
Business Development Manager - Place
Mark Berry
In attendance
Officer
Committee Services Officer
Kathy Long
Democratic Services
In attendance
Committee Member
Portfolio Holder - Planning Policy and Development Management
Officer
Principal Planner
Miguel Martinez
In attendance
Officer
Strategy & Development Manager
Nicola Harpham
In attendance
Officer
Shared Legal Services
Fehintola Otudeko
In attendance
Agenda
0
Update on Reference No. 22/01987/AMCON - Land to the north of London Road, Hook, Hampshire
Minutes
The Committee was reminded that the planning application concerning land to the north of London Road, Hook, Hampshire had been reported to the Development Management Committee meeting on 14 February 2024. The application related to a variation of Condition 2 attached to Planning Permission 17/01123/REM dated 1 November 2017 to allow for the replacement of the hoggin path with a boardwalk path.
The Committee had resolved to defer a decision on the application “…to allow time for officers, the Chair and the Ward Councillors to explore with the developer what alternative options there might be for the path to make it accessible, safe and useable by all to ensure connectivity between the two housing developments and the village of Hook. County Councillor Glen would also be invited to join these discussions.” It had also been proposed that, if significant progress had not been made within three months, the application would be refused under delegated powers.
The Committee was advised that there had been a site meeting and options had been considered. The developer had promised amended details later in June 2024. Subject to receiving these details and there being clarity on the way forward, it was anticipated that the item could be ready for consideration at the Committee meeting on 14 August 2024.
The Committee:
A: NOTED that progress was being made;
B. AGREED to an extension of time without refusing the application, in anticipation that a revised report would be brought to the August meeting of the Development Management Committee; and
C. AGREED that, if significant progress had not been made by the end of August 2024, the application be refused under delegated powers.
The Committee had resolved to defer a decision on the application “…to allow time for officers, the Chair and the Ward Councillors to explore with the developer what alternative options there might be for the path to make it accessible, safe and useable by all to ensure connectivity between the two housing developments and the village of Hook. County Councillor Glen would also be invited to join these discussions.” It had also been proposed that, if significant progress had not been made within three months, the application would be refused under delegated powers.
The Committee was advised that there had been a site meeting and options had been considered. The developer had promised amended details later in June 2024. Subject to receiving these details and there being clarity on the way forward, it was anticipated that the item could be ready for consideration at the Committee meeting on 14 August 2024.
The Committee:
A: NOTED that progress was being made;
B. AGREED to an extension of time without refusing the application, in anticipation that a revised report would be brought to the August meeting of the Development Management Committee; and
C. AGREED that, if significant progress had not been made by the end of August 2024, the application be refused under delegated powers.
1
Election of Vice-Chair for the 2024/25 Municipal Year
To elect a Vice-Chair for the 2024/25 Municipal Year from among the membership of the Committee.
Minutes
The Chair invited nominations for the position of Vice-Chair of the Committee. Cllr Oliver was proposed as Vice-Chair by Cllr Makepeace-Browne and seconded by Cllr Quarterman and Cllr Southern was proposed as Vice-Chair by Cllr Dorn and seconded by Cllr Worlock. Following a show of hands, Cllr Oliver was elected as Vice-Chair of the Committee for the 2024/25 Municipal Year.
2
Minutes of the Previous Meeting
To confirm the minutes of the meeting held on 10 April 2024 as a correct record of the proceedings.
Attachments:
- Document Minutes of the previous Meeting held on 10 April 2024 11 Jun 2024
Minutes
The minutes of the previous meeting held on 10 April 2024 were proposed by Cllr Southern and seconded by Cllr Quarterman and approved and signed as a correct record.
3
Apologies for Absence
To receive any apologies for absence from Members*.
*Note: Members are asked to email Committee Services in advance of the meeting as soon as they become aware they will be absent.
*Note: Members are asked to email Committee Services in advance of the meeting as soon as they become aware they will be absent.
Minutes
Apologies for absence had been received from Cllrs Oliver and Radley.
Cllr Jones attended the meeting as a substitute for Cllr Oliver.
Cllr Jones attended the meeting as a substitute for Cllr Oliver.
4
Declarations of Interest
To declare disclosable pecuniary, and any other, interests*.
*Note: Members are asked to email Committee Services in advance of the meeting as soon as they become aware they may have an interest to declare.
*Note: Members are asked to email Committee Services in advance of the meeting as soon as they become aware they may have an interest to declare.
Minutes
There were no declarations of interest made at the meeting.
5
Chair's Announcements
Minutes
The Chair encouraged all Members of the Committee to make contact with the Development Management team before a meeting if they had any queries on a planning application.
The Chair reminded Members to be mindful of issues such as pre-determination if they were invited to attend meetings with developers and objectors. If Members choose to attend such meetings they should be accompanied by an officer.
The Chair reminded Members to be mindful of issues such as pre-determination if they were invited to attend meetings with developers and objectors. If Members choose to attend such meetings they should be accompanied by an officer.
6
Appointments to the Development Management (Enforcement) Sub-Committee
To appoint Members to the Development Management (Enforcement) Sub-Committee for the 2024/25 Municipal Year.
Minutes
Cllrs Makepeace-Browne, Quarterman and Southern were appointed to the Development Management (Enforcement) Sub-Committee for the 2024/25 Municipal Year.
7
Appointments to the Development Management (Major Sites) Sub-Committee
To appoint Members to the Development Management (Major Sites) Sub-Committee for the 2024/25 Municipal Year.
Minutes
Cllrs Cockarill, Radley and Worlock were appointed to the Development Management (Major Sites) Sub-Committee for the 2024/25 Municipal Year.
8
Appointments to the Development Management Committee Working Party
To appoint Members to the Development Management Committee Working Party for the 2024/25 Municipal Year.
Minutes
The Chair (Cllr Cockarill), Vice-Chair (Cllr Oliver) and Cllrs Radley and Southern were appointed to the Development Management Working Party for the 2024/25 Municipal Year.
9
Appointments to the Queen Elizabeth Barracks Transport Contribution Steering Group
To appoint Hart District Council Members to the Queen Elizabeth Barracks Transport Contribution Steering Group for the 2024/25 Municipal Year, as follows:
· Portfolio Holder for Planning Policy and Development Management
· One District Councillor from Church Crookham East Ward
· One District Councillor from Church Crookham West Ward
and under the terms as set out in the following extract from the Major Deed of Agreement:
“Transport Contribution Steering Group means the group established by the District Council and comprising representatives of Hampshire County Council and Hart District Council (to include the District Council Ward Members from those wards that include and/or immediately adjoin the site), Church Crookham Parish Council and such other parties as the District Council shall from time to time consider appropriate, and which shall provide recommendations to the County Council in respect of expenditure of the transport contribution.”
· Portfolio Holder for Planning Policy and Development Management
· One District Councillor from Church Crookham East Ward
· One District Councillor from Church Crookham West Ward
and under the terms as set out in the following extract from the Major Deed of Agreement:
“Transport Contribution Steering Group means the group established by the District Council and comprising representatives of Hampshire County Council and Hart District Council (to include the District Council Ward Members from those wards that include and/or immediately adjoin the site), Church Crookham Parish Council and such other parties as the District Council shall from time to time consider appropriate, and which shall provide recommendations to the County Council in respect of expenditure of the transport contribution.”
Minutes
Cllr Oliver (Portfolio Holder for Planning Policy and Development Management) and Cllrs Makepeace-Browne (Crookham West and Ewshot Ward) and Radley (Crookham East Ward) were appointed to the Queen Elizabeth Barracks Transport Contribution Steering Group for the 2024/25 Municipal Year.
10
Development Applications
To consider the planning reports from the Executive Director, Place, and to accept updates via the Addendum.
Attachments:
- Document Development Applications 11 Jun 2024
Minutes
The development management reports from the Executive Director – Place were considered and the updates via the Addendum report were accepted.
11
23/00408/FUL - Land at Hares Lane, Hares Lane, Hartley Wintney, Hook
Attachments:
- Document Ref: 23/00408/FUL Land At Hares Lane, Hares Lane, Hartley Wintney, Hook Hampshire 11 Jun 2024
Minutes
The Principal Planner summarised application no. 23/00408/FUL, which was for the construction of 9 dwellings (7 affordable dwellings and 2 self-build dwellings) with car parking, landscaping and new access from the public highway at land at Hares Lane, Hares Lane, Hartley Wintney, Hook.
As set out in the Addendum report, the Committee was advised that:
· 5 additional objections had been received from residents who had previously written to the Council in objection to the proposal;
· the relevant forms to secure Thames Basin Heaths Special Protection Area (TBHSPA) mitigation with the Council had been completed by the applicant and provided to officers. The applicant had also confirmed that payment for the TBHSPA mitigation to secure access to the Council-owned Site of Alternative Natural Greenspace (SANG) would be made after the Development Management Committee’s decision had been made;
· some of the proposed plans had been revised by the applicant to remove the details of the home proposed at plot 9, one of the self-build dwellings. Currently, there was no buyer for this self-build home and therefore the decision to be made by the Committee was the principle of development for the provision of plot 9 for a self-build home containing up to 4 bedrooms;
· clarification had been given on the planning considerations concerning housing provision and the inclusion of market (self-build homes) and shared ownership homes;
· the officers’ recommendation ‘A’ had been amended to read as follows: “Subject to the applicant securing the necessary Thames Basin Heaths Special Protection Area mitigation, including the fees for Strategic Access, Maintenance and Monitoring (SAMM) and entering into a Section 106 agreement/undertaking (and a Section 278 agreement) in respect of planning obligations detailed below, with delegated authority to the Executive Director – Place, to make or approve changes to the planning obligations and planning conditions (for the avoidance of doubt including additions, amendments and deletions) as she/he sees fit, in consultation with the Development Management Committee Chair, resolve to PERMIT subject to the planning conditions listed below:…”;
· condition 2 (approved plans) – the list of plans approved had been amended; and
· Section 106 obligations had been amended to include the break down in the affordable homes proposed as well as the numbers and mix, with associated updated Heads of Terms.
The Principal Planner answered Members’ questions concerning:
· the distance to the nearest working bus stop and the distance people could be expected to walk;
· the quality of the agricultural land at the site; and
· clarification of Policy H3 and Rural Exemption Sites.
There were no questions from the Committee for the public speakers.
During debate on the application, Members raised the following points:
· concern at the location of the site and its proximity to the SPA and the potential environmental impact of the site;
· the poor condition of the highway alongside the site and there being no pavement for residents to use to walk the 400 metres plus to the nearest bus stop; and
· there was regular flooding on the land in question.
It was discussed whether the proposed planning conditions would satisfy most of the concerns that had been expressed by the consultees. It was noted that the planning conditions had been drafted in discussion with statutory consultees. The Highways Authority had also indicated that it was satisfied that the proposed scheme would work as far as the highways issues were concerned.
The recommendation to grant (as amended by the Addendum) was proposed by the Chair (Cllr Cockarill) and seconded by Cllr Quarterman, a recorded vote was taken:
For: Delaney, Jones, Makepeace-Browne, Quarterman and Wildsmith (5) Against: Dorn, Southern and Worlock (3)
Abstained: Brown and Cockarill (2)
The Committee resolved that:
(i) Recommendation A - Subject to the applicant securing the necessary Thames Basin Heaths Special Protection Area mitigation, including the fees for Strategic Access, Maintenance and Monitoring (SAMM) and entering into a section 106 agreement/undertaking (and a section 278 Agreement) in respect of planning obligations listed in the Committee report (and as amended on the Addendum), with delegated authority to the Executive Director – Place to make or approve changes to the planning obligations and planning conditions (for the avoidance of doubt including additions, amendments and deletions) as she/he sees fit, in consultation with the Chair of the Development Management Committee, planning permission be granted, subject to planning conditions listed in the report (and as amended on the Addendum); and
(ii) Recommendation B - In the event that the section 106 agreement was not completed within six months of the date of the Committee resolution (or longer period as may be agreed by the Executive Director – Place) planning permission be refused under delegated powers for reasons stated in the Committee report.
Public Speakers:
Speaking on behalf of Hartley Wintney Parish Council – Cllr Stuart Elborn
Speaking against the planning application – Ms Joanne Massey
Speaking for the planning application – Mr Chris Purdy on behalf of MH Architects Ltd (Agent).
Note: Cllr Southern left the meeting at 8.12 pm.
As set out in the Addendum report, the Committee was advised that:
· 5 additional objections had been received from residents who had previously written to the Council in objection to the proposal;
· the relevant forms to secure Thames Basin Heaths Special Protection Area (TBHSPA) mitigation with the Council had been completed by the applicant and provided to officers. The applicant had also confirmed that payment for the TBHSPA mitigation to secure access to the Council-owned Site of Alternative Natural Greenspace (SANG) would be made after the Development Management Committee’s decision had been made;
· some of the proposed plans had been revised by the applicant to remove the details of the home proposed at plot 9, one of the self-build dwellings. Currently, there was no buyer for this self-build home and therefore the decision to be made by the Committee was the principle of development for the provision of plot 9 for a self-build home containing up to 4 bedrooms;
· clarification had been given on the planning considerations concerning housing provision and the inclusion of market (self-build homes) and shared ownership homes;
· the officers’ recommendation ‘A’ had been amended to read as follows: “Subject to the applicant securing the necessary Thames Basin Heaths Special Protection Area mitigation, including the fees for Strategic Access, Maintenance and Monitoring (SAMM) and entering into a Section 106 agreement/undertaking (and a Section 278 agreement) in respect of planning obligations detailed below, with delegated authority to the Executive Director – Place, to make or approve changes to the planning obligations and planning conditions (for the avoidance of doubt including additions, amendments and deletions) as she/he sees fit, in consultation with the Development Management Committee Chair, resolve to PERMIT subject to the planning conditions listed below:…”;
· condition 2 (approved plans) – the list of plans approved had been amended; and
· Section 106 obligations had been amended to include the break down in the affordable homes proposed as well as the numbers and mix, with associated updated Heads of Terms.
The Principal Planner answered Members’ questions concerning:
· the distance to the nearest working bus stop and the distance people could be expected to walk;
· the quality of the agricultural land at the site; and
· clarification of Policy H3 and Rural Exemption Sites.
There were no questions from the Committee for the public speakers.
During debate on the application, Members raised the following points:
· concern at the location of the site and its proximity to the SPA and the potential environmental impact of the site;
· the poor condition of the highway alongside the site and there being no pavement for residents to use to walk the 400 metres plus to the nearest bus stop; and
· there was regular flooding on the land in question.
It was discussed whether the proposed planning conditions would satisfy most of the concerns that had been expressed by the consultees. It was noted that the planning conditions had been drafted in discussion with statutory consultees. The Highways Authority had also indicated that it was satisfied that the proposed scheme would work as far as the highways issues were concerned.
The recommendation to grant (as amended by the Addendum) was proposed by the Chair (Cllr Cockarill) and seconded by Cllr Quarterman, a recorded vote was taken:
For: Delaney, Jones, Makepeace-Browne, Quarterman and Wildsmith (5) Against: Dorn, Southern and Worlock (3)
Abstained: Brown and Cockarill (2)
The Committee resolved that:
(i) Recommendation A - Subject to the applicant securing the necessary Thames Basin Heaths Special Protection Area mitigation, including the fees for Strategic Access, Maintenance and Monitoring (SAMM) and entering into a section 106 agreement/undertaking (and a section 278 Agreement) in respect of planning obligations listed in the Committee report (and as amended on the Addendum), with delegated authority to the Executive Director – Place to make or approve changes to the planning obligations and planning conditions (for the avoidance of doubt including additions, amendments and deletions) as she/he sees fit, in consultation with the Chair of the Development Management Committee, planning permission be granted, subject to planning conditions listed in the report (and as amended on the Addendum); and
(ii) Recommendation B - In the event that the section 106 agreement was not completed within six months of the date of the Committee resolution (or longer period as may be agreed by the Executive Director – Place) planning permission be refused under delegated powers for reasons stated in the Committee report.
Public Speakers:
Speaking on behalf of Hartley Wintney Parish Council – Cllr Stuart Elborn
Speaking against the planning application – Ms Joanne Massey
Speaking for the planning application – Mr Chris Purdy on behalf of MH Architects Ltd (Agent).
Note: Cllr Southern left the meeting at 8.12 pm.
12
22/02874/FUL - Car Park Adjacent To Meadows Business Park, Station Approach. Blackwater, Camberley
Attachments:
Minutes
The Principal Planner summarised application no. 22/02874/FUL, which was for the construction of a two storey building comprising 8 residential units (4 x one bed, 4 x two bed) with associated car and cycle parking, refuse/recycling storage, following the demolition of 32 garages at the car park adjacent to the Meadows Business Park, Station Approach, Blackwater, Camberley.
A Development Management Committee site visit had taken place on 18 June 2024 at 10.00 am. Members had noted:
· access onto the site;
· car parking on site and on the adjacent roads if the planning proposal was to go ahead;
· the original purpose of the garages standing on the site;
· rear garden gates from adjoining ground floor maisonettes opening onto the development site; and
· flooding risk on site.
As set out in the Addendum, the Committee noted that the applicant had confirmed that they would proceed with the payment for the Thames Basin Heaths Special Protection Area mitigation securing access to the Council-owned SANG after the Development Management Committee had made its resolution.
The Principal Planner was asked questions concerning:
· why the application had been put before the Committee;
· clarification of the transport statement;
· access to the site by refuse vehicles;
· access to the site via Ryecroft Gardens;
· safety procedures for construction vehicles; and
· the width of the access road to the site.
The public speaker in support of the planning application addressed the Committee. There were no questions for the public speaker.
During debate on the application, Members raised the following points:
· the impact on the site on residents of Ryecroft Gardens;
· the Parish Council was against the application;
· how the issue of illegal parking in the roads in the vicinity of the site could be dealt with; and
· how many of the 32 garages to be demolished were being used.
The recommendation to grant (as amended by the Addendum) was proposed by the Chair (Cllr Cockarill) and seconded by Cllr Quarterman and, a recorded vote was taken:
For: Cockarill, Delaney, Dorn, Makepeace-Browne, Jones, Quarterman, Wildsmith and Worlock (8)
Against: Brown (1)
Abstained: (0)
The Committee resolved that:
Subject to securing the necessary Thames Basin Heaths Special Protection Area mitigation, including the fees for Strategic Access, Maintenance and Monitoring (SAMM), that planning permission should be granted subject to planning conditions listed in the report (and as amended on the Addendum).
Public Speaker:
Speaking for the planning application – Ms Hannah Mullane on behalf of NTA Planning (Agent).
Cllr Dorn left the meeting at 8.49 pm.
A Development Management Committee site visit had taken place on 18 June 2024 at 10.00 am. Members had noted:
· access onto the site;
· car parking on site and on the adjacent roads if the planning proposal was to go ahead;
· the original purpose of the garages standing on the site;
· rear garden gates from adjoining ground floor maisonettes opening onto the development site; and
· flooding risk on site.
As set out in the Addendum, the Committee noted that the applicant had confirmed that they would proceed with the payment for the Thames Basin Heaths Special Protection Area mitigation securing access to the Council-owned SANG after the Development Management Committee had made its resolution.
The Principal Planner was asked questions concerning:
· why the application had been put before the Committee;
· clarification of the transport statement;
· access to the site by refuse vehicles;
· access to the site via Ryecroft Gardens;
· safety procedures for construction vehicles; and
· the width of the access road to the site.
The public speaker in support of the planning application addressed the Committee. There were no questions for the public speaker.
During debate on the application, Members raised the following points:
· the impact on the site on residents of Ryecroft Gardens;
· the Parish Council was against the application;
· how the issue of illegal parking in the roads in the vicinity of the site could be dealt with; and
· how many of the 32 garages to be demolished were being used.
The recommendation to grant (as amended by the Addendum) was proposed by the Chair (Cllr Cockarill) and seconded by Cllr Quarterman and, a recorded vote was taken:
For: Cockarill, Delaney, Dorn, Makepeace-Browne, Jones, Quarterman, Wildsmith and Worlock (8)
Against: Brown (1)
Abstained: (0)
The Committee resolved that:
Subject to securing the necessary Thames Basin Heaths Special Protection Area mitigation, including the fees for Strategic Access, Maintenance and Monitoring (SAMM), that planning permission should be granted subject to planning conditions listed in the report (and as amended on the Addendum).
Public Speaker:
Speaking for the planning application – Ms Hannah Mullane on behalf of NTA Planning (Agent).
Cllr Dorn left the meeting at 8.49 pm.
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