Hart Borough Council
Councillors:
33
Wards:
11
Committees:
14
Meetings (2025):
60
Meetings (2024):
60
Meeting
Cabinet - Hart
Meeting Times
Scheduled Time
Start:
Thursday, 6th June 2024
7:00 PM
Thursday, 6th June 2024
7:00 PM
End:
Thursday, 6th June 2024
11:00 PM
Thursday, 6th June 2024
11:00 PM
Meeting Status
Status:
Confirmed
Confirmed
Date:
06 Jun 2024
06 Jun 2024
Location:
Council Chamber
Council Chamber
Meeting Attendees
Committee Member
Portfolio Holder - Community Services
Committee Member
Portfolio Holder - Digital and Communications
Committee Member
Portfolio Holder - Parking and Community Safety
Deputy Leader
Deputy Leader and Portfolio Holder - Finance
Committee Member
Portfolio Holder - Planning Policy and Development Management
Committee Member
Portfolio Holder - Climate Change and Corporate Services
Officer
Chief Executive
Daryl Phillips
In attendance
Officer
Executive Director, Corporate Services & S151 Officer
Graeme Clark
In attendance, virtual
Officer
Committee and Member Services Manager
Sharon Black
Democratic Services
In attendance
Committee Member
Portfolio Holder - Regulatory
Agenda
0
Representatives on Outside Bodies 2024-25
Attachments:
- Document Outside Representatives Nominations 24-25 - Agreed 11 Jun 2024
Minutes
1
Minutes of the Previous Meeting
The minutes of the meeting held on 4 April 2024 are attached for confirmation and signature as a current record.
Attachments:
- Document Minutes of Previous Meeting 29 May 2024
Minutes
The minutes of 4 April 2024 were confirmed and signed as a correct record.
Proposed by: Cllr Neighbour; Seconded by Cllr Clarke
Unanimously agreed by those Councillors at the April meeting.
Proposed by: Cllr Neighbour; Seconded by Cllr Clarke
Unanimously agreed by those Councillors at the April meeting.
2
Apologies for Absence
To receive any apologies for absence from Members*.
*Note: Members are asked to email Committee services in advance of the meeting as soon as they become aware they will be absent.
*Note: Members are asked to email Committee services in advance of the meeting as soon as they become aware they will be absent.
Minutes
Apologies had been received from Cllr Quarterman and Cllr Collins.
3
Declarations of Interest
To declare disclosable pecuniary, and any other interests*.
*Note: Members are asked to email Committee Services in advance of the meeting as soon as they become aware they may have an interest to declare.
*Note: Members are asked to email Committee Services in advance of the meeting as soon as they become aware they may have an interest to declare.
Minutes
No declarations were made.
4
Chairman's Announcements
Minutes
The Chair had no announcements.
5
Public Participation (Items Pertaining to the Agenda)
Anyone wishing to make a statement to the Committee should contact Committee Services at least two clear working days prior to the meeting. Further information can be found
online.
online.
Minutes
There were none.
6
Corporate Risk Register (Half Yearly Review)
To note the Council Risk Register as presented to Overview and Scrutiny at their meeting in April 2024.
Recommendation
Cabinet is requested to note the risk register report and confirm risks are within tolerance and no remediation plans are required.
Recommendation
Cabinet is requested to note the risk register report and confirm risks are within tolerance and no remediation plans are required.
Attachments:
- Document Risk report to Cabinet June 2024 29 May 2024
- Document Council Risk Register Cabinet June 2024 29 May 2024
Minutes
Cabinet was being asked to note the Council’s Risk Register, as presented to Overview and Scrutiny at their meeting in April 2024.
Members noted:
· This was an exception report and summary that was brought to Committee twice a year
· The risk register was discussed at service panel meetings and also project board on a regular basis
· That there was a need to update the wording on the first risk scenario and this would be done by Officers
Members queried:
· Whether the changes to waste and recycling expected in the next three year due to Government legislation were expected to change because of the imminent General Election
· How often the risk register was reviewed by Officers to ensure that all risks were captured
Members were advised:
· That it was unclear what, if any, changes to waste and recycling would happen following the General Election and that it was also unclear how much funding would come from central Government to assist with food waste recycling
· That there would be a paper to Cabinet later in the summer regarding options on the waste contract, which was due to end in 2026.
· That the risk register was a “living document” and risk was continually reviewed by officers as part of their everyday work. If a risk suddenly changed then this would be highlighted to senior management, as well as at the next service panel and to the Portfolio Holder.
Decision
Cabinet noted the risk register report and confirmed risks were within tolerance and that no remediation plans were required.
Members noted:
· This was an exception report and summary that was brought to Committee twice a year
· The risk register was discussed at service panel meetings and also project board on a regular basis
· That there was a need to update the wording on the first risk scenario and this would be done by Officers
Members queried:
· Whether the changes to waste and recycling expected in the next three year due to Government legislation were expected to change because of the imminent General Election
· How often the risk register was reviewed by Officers to ensure that all risks were captured
Members were advised:
· That it was unclear what, if any, changes to waste and recycling would happen following the General Election and that it was also unclear how much funding would come from central Government to assist with food waste recycling
· That there would be a paper to Cabinet later in the summer regarding options on the waste contract, which was due to end in 2026.
· That the risk register was a “living document” and risk was continually reviewed by officers as part of their everyday work. If a risk suddenly changed then this would be highlighted to senior management, as well as at the next service panel and to the Portfolio Holder.
Decision
Cabinet noted the risk register report and confirmed risks were within tolerance and that no remediation plans were required.
7
Appointment of Representatives on Outside Bodies
To receive end of year reports from those Members who were representatives of the Council on Outside bodies, and to confirm membership of Representatives of the Council on Outside Bodies for 2024/25. Some nominations have been put forward in advance of the meeting and have been included in the schedule.
Recommendation
Cabinet to:
i) Note the end of year reports from Representatives of the Council on Outside Bodies
ii) Confirm membership of listed Outside Bodies for the 2024/25 municipal year
Recommendation
Cabinet to:
i) Note the end of year reports from Representatives of the Council on Outside Bodies
ii) Confirm membership of listed Outside Bodies for the 2024/25 municipal year
Attachments:
- Document Outside Bodies June 2024Covering Report Cabinet 29 May 2024
- Document Outside Bodies Report for Cabinet June 2024 29 May 2024
- Document Outside Body nominations 24-25 29 May 2024
Minutes
This report was to receive end of year reports from those Members who were representatives of the Council on Outside Bodies, and to confirm Representatives of the Council on Outside Bodies for 2024/25.
Members noted:
· The feedback received from those Councillors who were representatives for 2024/25 and thanked them for their reports
· That whilst the Blackbushe Metals Liaison Panel had not met for a number of years, there was concern from residents over contaminated land and it was likely that a meeting of the Panel would be arranged at some point this year
Members agreed:
· That the District Health and Wellbeing Forum; the Enterprise M3 Leaders Board and the North East Hampshire CPRE were no longer active, and therefore no representatives would be nominated for 2024/25
· That a new Outside Body, the Bourley Conservation Group should, subject to ensuring that it was a properly constituted body, be added to the list. Cllr Clarke was nominated as the representative for 2024/25. Post meeting note – the constitution of the group has been confirmed and as such Cllr Clarke’s nomination has been agreed
· That confirmation would be sought as to whether the Council had a right to have a reserve for the HVA Board. If so, then Cllr Worlock would be approached to see whether she would be happy to continue in this role
A full list of representatives is attached at Appendix 1.
Proposed by: Cllr Neighbour; Seconded by Cllr Radley
Unanimously agreed
Decision
Cabinet:
i) Noted the end of year reports from Representatives of the Council on Outside Bodies
ii) Confirmed membership of listed Outside Bodies for the 2024/25 municipal year, as at appendix 1.
Members noted:
· The feedback received from those Councillors who were representatives for 2024/25 and thanked them for their reports
· That whilst the Blackbushe Metals Liaison Panel had not met for a number of years, there was concern from residents over contaminated land and it was likely that a meeting of the Panel would be arranged at some point this year
Members agreed:
· That the District Health and Wellbeing Forum; the Enterprise M3 Leaders Board and the North East Hampshire CPRE were no longer active, and therefore no representatives would be nominated for 2024/25
· That a new Outside Body, the Bourley Conservation Group should, subject to ensuring that it was a properly constituted body, be added to the list. Cllr Clarke was nominated as the representative for 2024/25. Post meeting note – the constitution of the group has been confirmed and as such Cllr Clarke’s nomination has been agreed
· That confirmation would be sought as to whether the Council had a right to have a reserve for the HVA Board. If so, then Cllr Worlock would be approached to see whether she would be happy to continue in this role
A full list of representatives is attached at Appendix 1.
Proposed by: Cllr Neighbour; Seconded by Cllr Radley
Unanimously agreed
Decision
Cabinet:
i) Noted the end of year reports from Representatives of the Council on Outside Bodies
ii) Confirmed membership of listed Outside Bodies for the 2024/25 municipal year, as at appendix 1.
8
Cabinet Work Programme
To consider and amend the Cabinet Work Programme.
Attachments:
- Document 24 06 06 Cabinet Work Programme V4 29 May 2024
Minutes
Cabinet considered and amended the Work Programme:
It was agreed that the fly tipping options appraisal item due for October would slip to November
It was also confirmed that delegated decisions appeared at the end of the Work Programme.
It was agreed that the fly tipping options appraisal item due for October would slip to November
It was also confirmed that delegated decisions appeared at the end of the Work Programme.
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