Hart Borough Council
Councillors:
33
Wards:
11
Committees:
14
Meetings (2025):
61
Meetings (2024):
60
Meeting
Council - Hart
Meeting Times
Scheduled Time
Start:
Thursday, 16th May 2024
7:00 PM
Thursday, 16th May 2024
7:00 PM
End:
Thursday, 16th May 2024
11:00 PM
Thursday, 16th May 2024
11:00 PM
Meeting Status
Status:
Confirmed; AGM
Confirmed; AGM
Date:
16 May 2024
16 May 2024
Location:
Council Chamber
Council Chamber
Meeting Attendees
Committee Member
Portfolio Holder - Digital and Communications
Committee Member
Deputy Leader and Portfolio Holder - Finance
Chairman
Portfolio Holder - Housing and Community Services
Committee Member
Leader of the Council
Committee Member
Portfolio Holder - Development Management
Committee Member
Portfolio Holder - Planning Policy
Committee Member
Portfolio Holder - Community Safety and Regulatory Services
Officer
Chief Executive
Daryl Phillips
In attendance
Officer
Committee and Member Services Officer
Emma Evans
Democratic Services
In attendance
Committee Member
Portfolio Holder - Climate Change and Corporate Services
Officer
Committee and Member Services Manager
Sharon Black
Democratic Services
In attendance
Officer
Executive Director, Corporate Services & S151 Officer
Graeme Clark
In attendance
Secretary
Committee Services Officer
Kathy Long
Democratic Services
In attendance
Committee Member
Andy Brown
Blackwater and Hawley
Present, as expected
Committee Member
Stephen Highley
Odiham
Present, as expected
Committee Member
Richard Jones
Fleet Central
Present, as expected
Committee Member
Daisy Khepar
Fleet East
Present, as expected
Committee Member
Dan Taylor
Fleet East
Present, as expected
Agenda
0
.1
Council Crib
Attachments:
- Document 23 05 18 CRIB Annual Council Meeting 08 May 2024
1
Election of Chairman
To elect a Chairman from amongst the Councillors of the District.
Minutes
Councillor Wildsmith gave a summary of his enjoyable year as Chairman, highlighting successful visits to schools across the district.
Councillor Smith was proposed as Chairman for 2024/25 by Councillor Crampton and seconded by Councillor Neighbour.
Voting by a show of hand was unanimous.
DECISION
That Councillor Smith be elected Chairman of the Council for the municipal year 2024/25.
Cllr Smith proposed a vote of thanks for Cllr Wildsmith, congratulating him on his work as Chairman during 2023/24 and presenting him with his past Chairman’s badge.
Councillor Smith was proposed as Chairman for 2024/25 by Councillor Crampton and seconded by Councillor Neighbour.
Voting by a show of hand was unanimous.
DECISION
That Councillor Smith be elected Chairman of the Council for the municipal year 2024/25.
Cllr Smith proposed a vote of thanks for Cllr Wildsmith, congratulating him on his work as Chairman during 2023/24 and presenting him with his past Chairman’s badge.
2
Election of Vice Chairman
To elect a Vice Chairman from amongst the Councillors of the District.
Minutes
Councillor Dorn was proposed by Councillor Radley and seconded by Councillor Neighbour.
Voting by a show of hands was unanimous.
DECISION
That Councillor Dorn be elected Vice Chairman of the Council for the municipal year 2024/25.
Voting by a show of hands was unanimous.
DECISION
That Councillor Dorn be elected Vice Chairman of the Council for the municipal year 2024/25.
3
Minutes of Previous Meeting
To confirm the Minutes of the Council Meeting held on 25 April 2024.
Attachments:
- Document Minutes of Previous Meeting 08 May 2024
Minutes
A member stated that a written answer to a question asked under Minute 83 Planning (10 April) Minutes. It was advised that this was an oversight, and a response would be provided shortly.
The Minutes of the meeting of 25 April 2024 were confirmed and signed as a correct record.
The Minutes of the meeting of 25 April 2024 were confirmed and signed as a correct record.
4
Apologies for Absence
To receive any apologies for absence from Members*.
*Note: Members are asked to email Committee Services in advance of the meeting as soon as they become aware they will be absent.
*Note: Members are asked to email Committee Services in advance of the meeting as soon as they become aware they will be absent.
Minutes
Apologies were received from Councillors Bailey and Delaney.
5
Declarations of Interest
To declare disclosable pecuniary, and any other interests*.
*Note: Members are asked to email Committee Services in advance of the meeting as soon as they become aware they may have an interest to declare.
*Note: Members are asked to email Committee Services in advance of the meeting as soon as they become aware they may have an interest to declare.
Minutes
No declarations made.
6
Chairman and Chief Executive's Announcements
To receive any announcements from the Chairman and/or Chief Executive.
Minutes
The Chairman welcomed the new Members and returning Members to the Council.
The Chief Executive thanked Members for feedback received regarding the Election count. It was confirmed Hart was ready for the upcoming General Election reminding Members that only 6 weeks’ notice would be provided. Neither new postal vote rules nor voting ID rules caused any significant problems and the Police Crime Commissioner count had been successfully conducted. Members were praised for their support and the Election Team were congratulated on a successful election.
The Chief Executive thanked Members for feedback received regarding the Election count. It was confirmed Hart was ready for the upcoming General Election reminding Members that only 6 weeks’ notice would be provided. Neither new postal vote rules nor voting ID rules caused any significant problems and the Police Crime Commissioner count had been successfully conducted. Members were praised for their support and the Election Team were congratulated on a successful election.
7
Membership of Cabinet
The Leader of the Council to confirm the composition of Cabinet.
Minutes
The Leader confirmed membership of Cabinet and their Portfolios:
Councillor Neighbour Leader - Strategic Direction and Partnerships
Councillor Radley Deputy Leader - Finance
Councillor Clarke Digital and Communications
Councillor Bailey Community Services
Councillor Collins Parking and Community Safety
Councillor Quarterman Climate Change and Corporate Services
Councillor Wildsmith Regulatory
Councillor Oliver Planning Policy and Development Management
Councillor Neighbour Leader - Strategic Direction and Partnerships
Councillor Radley Deputy Leader - Finance
Councillor Clarke Digital and Communications
Councillor Bailey Community Services
Councillor Collins Parking and Community Safety
Councillor Quarterman Climate Change and Corporate Services
Councillor Wildsmith Regulatory
Councillor Oliver Planning Policy and Development Management
8
Membership of Committees
To receive nominations of Members to serve on each Committee.
Committee
Cons
CCH
LD
Ind
To be Allocated
Audit*
7
Licensing
15
Overview and Scrutiny***
11
Crime and Disorder Joint Scrutiny
3
Five Councils Partnership Joint
2
Development Management**
11
Standards
6
Staffing and Appeals
5
Notes:
*No Members of the Cabinet may be Members of the Audit Committee.
**It is Council practice that membership of the Development Management Committee will comprise the maximum of one representative from each Ward, provided this is consistent with the rules on political balance.
***No Members of the Cabinet may be Members of the Overview and Scrutiny Committee.
Standards Committee
To confirm membership of the Standards Committee for the municipal year 2024/25
i. Six District Councillors (as above)
ii. Three Parish Members to be appointed by Hart District Association of Parish and Town Councils.
Committee
Cons
CCH
LD
Ind
To be Allocated
Audit*
7
Licensing
15
Overview and Scrutiny***
11
Crime and Disorder Joint Scrutiny
3
Five Councils Partnership Joint
2
Development Management**
11
Standards
6
Staffing and Appeals
5
Notes:
*No Members of the Cabinet may be Members of the Audit Committee.
**It is Council practice that membership of the Development Management Committee will comprise the maximum of one representative from each Ward, provided this is consistent with the rules on political balance.
***No Members of the Cabinet may be Members of the Overview and Scrutiny Committee.
Standards Committee
To confirm membership of the Standards Committee for the municipal year 2024/25
i. Six District Councillors (as above)
ii. Three Parish Members to be appointed by Hart District Association of Parish and Town Councils.
Minutes
The Chairman asked for nominations for the unallocated place on the Staffing and Appeals Committee.
Councillor Radley proposed Councillor Smith. Cllr Neighbour seconded.
Voting by a show of hands was unanimous.
Councillor Smith was confirmed as a member of the Staffing and Appeals Committee.
The nominations for Membership for each Committee, with regards to the rules of political proportionality, were confirmed:
Committee
Seats
Con
CCH
Lib Dem
Ind
Audit
7
Hale
Axam
Brown
Southern
Makepeace-Browne
Khepar
Taylor
Licensing
15
Coburn
Axam
Bailey
Smith
Dorn
Butler
Crisp
Farmer
Clarke
Harward
Forster
Jones
Vernon
Thomas
Woods
Overview and Scrutiny
11
Farmer
Butler
Cockarill
Highley
Davies
Harward
Worlock
Jones
Taylor
Thomas
Vernon
Crime and Disorder Joint Scrutiny
3
Forster
Butler
Vernon
Five Councils Partnership Joint
2
Farmer
Radley
Development Management
11
Dorn
Delaney
Cockarill
Southern
Makepeace-Browne
Quarterman
Worlock
Oliver
Wildsmith
Radley
Staffing and Appeals
5
Farmer
Thomas
Bailey
Smith
Radley
Woods
Leaders
Crampton
Radley
Neighbour
Standards
6
Dorn
Clarke
Bailey
Worlock
Collins
Neighbour
DECISION:
That the membership of the Committees be agreed as above.
Councillor Radley proposed Councillor Smith. Cllr Neighbour seconded.
Voting by a show of hands was unanimous.
Councillor Smith was confirmed as a member of the Staffing and Appeals Committee.
The nominations for Membership for each Committee, with regards to the rules of political proportionality, were confirmed:
Committee
Seats
Con
CCH
Lib Dem
Ind
Audit
7
Hale
Axam
Brown
Southern
Makepeace-Browne
Khepar
Taylor
Licensing
15
Coburn
Axam
Bailey
Smith
Dorn
Butler
Crisp
Farmer
Clarke
Harward
Forster
Jones
Vernon
Thomas
Woods
Overview and Scrutiny
11
Farmer
Butler
Cockarill
Highley
Davies
Harward
Worlock
Jones
Taylor
Thomas
Vernon
Crime and Disorder Joint Scrutiny
3
Forster
Butler
Vernon
Five Councils Partnership Joint
2
Farmer
Radley
Development Management
11
Dorn
Delaney
Cockarill
Southern
Makepeace-Browne
Quarterman
Worlock
Oliver
Wildsmith
Radley
Staffing and Appeals
5
Farmer
Thomas
Bailey
Smith
Radley
Woods
Leaders
Crampton
Radley
Neighbour
Standards
6
Dorn
Clarke
Bailey
Worlock
Collins
Neighbour
DECISION:
That the membership of the Committees be agreed as above.
9
Election of Chairman of Committees
The Chairman of the Council will take nominations for Chairman of each Committee.
*Note:
i. Standards Committee will elect its own Chairman at its first meeting.
ii. A councillor may not hold the office of Chairman or Vice Chairman of the Council, or be Chairman of any committee of the Council, for more than three consecutive years without the consent of the Council.
iii. The Chairman and Vice Chairman of the Council shall not be eligible for election as Chairman of any standing committee but shall be eligible for election as Chairman of an ad-hoc Committee, Working Party or Sub Committee.
iv. The Committees will subsequently elect their respective Vice-Chairman at their first meeting.
*Note:
i. Standards Committee will elect its own Chairman at its first meeting.
ii. A councillor may not hold the office of Chairman or Vice Chairman of the Council, or be Chairman of any committee of the Council, for more than three consecutive years without the consent of the Council.
iii. The Chairman and Vice Chairman of the Council shall not be eligible for election as Chairman of any standing committee but shall be eligible for election as Chairman of an ad-hoc Committee, Working Party or Sub Committee.
iv. The Committees will subsequently elect their respective Vice-Chairman at their first meeting.
Minutes
Members of the Committees established under Minute No 8 above elected their Chairmen for the 2024/2025 municipal year.
DECISION
That the Committee Chairmen be agreed:
Committee Chairman
Audit Cllr Makepeace-Browne
Licensing Cllr Butler
Development Management Cllr Cockarill
Overview & Scrutiny Cllr Worlock
Staffing and Appeals Cllr Woods `
DECISION
That the Committee Chairmen be agreed:
Committee Chairman
Audit Cllr Makepeace-Browne
Licensing Cllr Butler
Development Management Cllr Cockarill
Overview & Scrutiny Cllr Worlock
Staffing and Appeals Cllr Woods `
10
Overview and Scrutiny Committee Annual Report 2023/24
To receive the Annual Report from the Overview and Scrutiny Committee 2023/24 which sets out its workings and makes recommendations for future work programmes.
Attachments:
- Document O&S Chairmans Report_2024_v1.0 08 May 2024
Minutes
The Chairman congratulated the 2023/24 Overview and Scrutiny Committee for their diligence and thanked Councillor Dorn for his excellent Chairmanship.
Members endorsed the work of the Overview and Scrutiny Committee and the recommendations for future work programmes and amended working methods.
DECISION
Council endorsed the recommendations contained within the report and that they were to be passed on to the new Committee.
Members endorsed the work of the Overview and Scrutiny Committee and the recommendations for future work programmes and amended working methods.
DECISION
Council endorsed the recommendations contained within the report and that they were to be passed on to the new Committee.
11
Appointment of Independent Persons
To advise that the Council is advertising to seek to appoint two Independent Persons for a three year term.
In the meantime, Council to agree that the Monitoring Officer is to be authorised to approach adjoining Authorities with a view to sharing their Independent Persons for an interim period.
In the meantime, Council to agree that the Monitoring Officer is to be authorised to approach adjoining Authorities with a view to sharing their Independent Persons for an interim period.
Minutes
The Chief Executive advised that the Council is advertising to seek to appoint two Independent Persons for a three-year term. Council was asked to agree that the Monitoring Officer is to be authorised to approach adjoining Authorities with a view to sharing their Independent Persons for an interim period.
Proposed Cllr Neighbour. Seconded Cllr Dorn.
Voting by a show of hands was unanimous.
DECISION
That the Monitoring Officer is to be authorised to approach adjoining Authorities with a view to sharing their Independent Persons for an interim period.
Proposed Cllr Neighbour. Seconded Cllr Dorn.
Voting by a show of hands was unanimous.
DECISION
That the Monitoring Officer is to be authorised to approach adjoining Authorities with a view to sharing their Independent Persons for an interim period.
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