Hart Borough Council Planning Committee Meeting

July 12, 2023, 7 p.m.

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This is a meeting of the Planning Committee of Hart Borough Council held on the 12th Jul 2023.

The last meeting of the Planning Committee was on the 14th Feb 2024, and the next meeting will be 13th Mar 2024.

Meeting Status

Confirmed

Agenda Published

Yes

Decisions Published

Yes

Minutes Published

Yes

Meeting Location

Council Chamber

Meeting Recordings

We know of no meeting recordings. If you know of one, let us know.

Agenda

Item Title Minutes
1 MINUTES OF PREVIOUS MEETING Minutes , 14/06/2023 Planning Committee

The minutes of the meeting on 14 June 2023 were confirmed and signed as a correct record.

 

Proposed by Councillor Quarterman; seconded by Councillor Worlock.

 

2 APOLOGIES FOR ABSENCE

Apologies had been received from Councillor Butcher and Councillor Forster was his substitute.

3 DECLARATIONS OF INTEREST

None.

4 CHAIRMAN'S ANNOUNCEMENTS

The Chairman updated the Committee that the Development Management and Building Control Manager had started maternity leave.

 

The Chairman’s second announcement was that he had had a request from a Planning Committee Member for a meeting to discuss how planning conditions are drafted to ensure these are enforceable.

 

The Chairman is to discuss this with the Executive Director, Place and if appropriate it will be bought as an Agenda item at a future Planning Committee meeting.

 

 

5 DEVELOPMENT APPLICATIONS Development Applications 2023-24

The planning reports from the Executive Director, Place were considered and accepted.

6 22/03050/FUL - VIRGIN MEDIA BUILDING, 280 BARTLEY WOOD BUSINESS PARK, BARTLEY WAY, HOOK 2203050FUL Unit 280 Bartley Wood
Committee Plans for 22-03050-FUL Building 280 Bartley Wood Business Park

The Principal Planner summarised the application as erection of an industrial unit for flexible Use Class B2/B8/E(g)(i)-(iii) together with associated parking, landscaping and other associated works and construction of a vehicular access from Griffin Way South.

 

She reminded Members that permission for 10 units on this site was given in July 2022 (application 21/01800/FUL) by this Committee and that this 11th unit was also for an industrial one.  

 

Members were shown site and elevation plans of the proposed development along with photographs and the Principal Planner explained that a new vehicular access had been proposed.

 

It was also highlighted that due to a typo on the report the Recommendation B should say:

 

In the event that the unilateral undertaking is not completed within 3 months of the date of the meeting, permission be REFUSED under delegated powers.

 

Members questioned:

·       The distance from the proposed unit to Providence House

·       The existing entry and exit road to the site and existing planning permissions on it.

·       The speed limit on Bartley Way and if there was a swept path to show how Heavy Goods Vehicles (HGVs) could navigate the site access.

·       The proposed noise restrictions for the site

·       The scale of the map that shows the roadway entrance to Providence House – the Principal Planner provided an answer for this.

·       What HGV access has been permitted for the current 10 units that already have permission.

 

Members asked Selena Coburn who spoke AGAINST the application:

·       If she was concerned about any specific conditions that are not listed in the report. Miss Coburn highlighted bank holidays and Sunday conditions, external lighting and noise.

·       How many HGVs already use the site – it was believed to be two – and where do additional HGVs wait if the loading bays are already in use.

·       If she was aware of the application 22/03029/AMCON, Rye Logistics Park.

 

Members asked Susie Stephen who spoke FOR the application:

·       If suitable tenants have been already identified and what functions, they intended to carry out.

·       How many staff will be employed at the site, and the number of parking spaces proposed.

·       The maximum number of staff the site could employ.

·       The times that HGVs are expected to arrive at the site, if there would be a certain timeframe and potential impacts if vehicles arrived early or late.

·       Whether future applications could be submitted to amend certain conditions that will be stipulated in this application.

·       If an additional parking bay or bay(s) would be required for early or late HGV vehicles to use.

 

The Principal Planner summarised conditions 13 and 17.

 

Members debated:

·       The distance of the site to Providence House and the cottages on Holt Lane.

·       That quality of life for residents close to the site needs to be carefully considered and monitored, especially regarding hours of operation.

·       Weekend operating hours and how this could impact residents.

·       Possible HGV parking along Bartley Way and how this could be managed.

·       The amount and type of noise and artificial light pollution the site may cause to residents.

·       Turning areas that may be needed for HGVs to access the site.

·       If the proposed restrictions will hinder potential tenants so future applications to change them will need to be submitted to the council. 

·       The possibility that parking could be displaced across the Hook area and how to manage this in residents’ best interests.

·       Staff parking and why the report appears to suggest an amount that is below the Council’s usual standard.

·       The lack of public transport to the site and that employees will need to provide their own travel arrangements.

·       The lack of clearway on the main roads around the site currently.

·       That Hampshire County Council’s Highways department had no concerns about this application and any potential traffic congestion that could still occur as a result.

·       If an acoustic screen could be used to limit potential noise pollution for residents of Providence House. 

 

Members were keen to explore whether a condition could be applied to this application to ensure that one day a week would be exempt from operations.

 

The Chairman clarified that the conditions for this application are the same as those imposed upon application 21/01800/FUL and are subject to noise and time of operation restrictions. It would be inappropriate to have inconsistent conditions across the two applications for this site.

 

A Member highlighted the importance of enforcement and enforceable conditions.

Members discussed background sound levels and it was reminded that advice had been sought from Environmental Health.

Members asked the Principal Planner to remind them of the conditions placed on the previous application for 10 units (21/01800/FUL). The Principal Planner confirmed that units 8 and 9 had activity restricted to at weekends and bank holidays.

The Chairman proposed the Officer’s Recommendation(s) and this was seconded by Oliver.

 

Members undertook a recorded vote For Recommendation A and the results were:

 

For: Cockarill, Makepeace-Browne, Oliver, Quarterman, Radley and Wildsmith.

Against: Forster, Kennett and Worlock

Abstention: Blewett 

 

DECISION

 

Subject to the completion of a unilateral undertaking to secure the provision of the proposed vehicular access under S278 of the Highways Act within 3 months of the date of the meeting, permission be GRANTED subject to conditions.

 

In the event thatthe unilateral undertaking is not secured are not completed within 3 months of the date of the meeting, permission be REFUSED under delegated powers (RECOMMENDATION B). 

  

Notes:

 

 

There was no site visit.

 

Susie Stephen OBO Stanbec spoke For the application.

 

Selena Coburn spoke Against the application.

 

Meeting Attendees

Brian Blewett photo
Committee Member
Brian Blewett

Liberal Democrat

Present, as expected

Profile
Graham Cockarill photo
Committee Member
Portfolio Holder - Planning Policy and Place
Graham Cockarill

Liberal Democrat

Present, as expected

Profile
Peter Wildsmith photo
Committee Member
Chairman
Peter Wildsmith

Liberal Democrat

Present, as expected

Profile
Richard Quarterman photo
Chairman
Portfolio Holder - Climate Change and Corporate Services
Richard Quarterman

Liberal Democrat

Present, as expected

Profile
Jane Worlock photo
Committee Member
Jane Worlock

Conservative

Present, as expected

Profile
John Kennett photo
Committee Member
John Kennett

Conservative

Present, as expected

Profile
Mark Butcher photo
Committee Member
Mark Butcher

Conservative

Apologies, sent representative

Profile
Steve Forster photo
Committee Member
Steve Forster

Conservative

Present, as substitute

Profile
Tim Southern photo
Committee Member
Tim Southern

Conservative

Absent

Profile
Alan Oliver photo
Vice-Chairman
Portfolio Holder - Community Safety and Development Management
Alan Oliver

Community Campaign Hart

Present, as expected

Profile
James Radley photo
Committee Member
Deputy Leader and Portfolio Holder - Finance
James Radley

Community Campaign Hart

Present, as expected

Profile
Wendy Makepeace-Browne photo
Committee Member
Wendy Makepeace-Browne

Community Campaign Hart

Present, as expected

Profile
Officer
Committee and Member Services Officer
Jenny Murton

None

In attendance

Officer
Executive Director, Corporate Services & S151 Officer
Graeme Clark

None

In attendance

Officer
Interim Development Management and Building Control Manager
Katherine Fitzherbert-Green

None

In attendance

Officer
Principal Planner
Kathryn Pearson

None

In attendance

Officer
Shared Legal Services
Fehintola Otudeko

None

In attendance

Previous Committee Meetings

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10th Jan 2024 Planning Committee (Cancelled)

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8th Nov 2023 Planning Committee (Cancelled)

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9th Aug 2023 Planning Committee

Future Committee Meetings

Source

This meeting detail is from Hart Borough Council website