Hart Borough Council
Councillors:
33
Wards:
11
Committees:
14
Meetings (2025):
60
Meetings (2024):
60
Meeting
Cabinet - Hart
Meeting Times
Scheduled Time
Start:
Thursday, 7th December 2023
7:00 PM
Thursday, 7th December 2023
7:00 PM
End:
Thursday, 7th December 2023
11:00 PM
Thursday, 7th December 2023
11:00 PM
Actual Time
Started:
Thursday, 7th December 2023
7:00 PM
Thursday, 7th December 2023
7:00 PM
Finished:
Thursday, 7th December 2023
11:34 PM
Thursday, 7th December 2023
11:34 PM
Meeting Status
Status:
Confirmed
Confirmed
Date:
07 Dec 2023
07 Dec 2023
Location:
Council Chamber
Council Chamber
Meeting Attendees
Officer
Committee and Member Services Manager
Sharon Black
Democratic Services
In attendance
Deputy Leader
Deputy Leader and Portfolio Holder - Finance
Committee Member
Portfolio Holder - Planning Policy
Committee Member
Vice-Chair of Council
Committee Member
Portfolio Holder - Digital and Communications
Committee Member
Portfolio Holder - Community Safety and Regulatory Services
Committee Member
Portfolio Holder - Climate Change and Corporate Services
Officer
Chief Executive
Daryl Phillips
In attendance
Officer
Executive Director, Corporate Services & S151 Officer
Graeme Clark
In attendance
Officer
Planning Policy and Economic Development Manager
Daniel Hawes
In attendance
Officer
Alex Rosser-Trokas
Place
In attendance
Committee Member
Portfolio Holder - Development Management
Agenda
1
Minutes of the Previous Meeting
The minutes of the meeting held on 2 November 2023 are attached for confirmation and signature as a current record.
Attachments:
- Document Minutes of Previous Meeting 29 Nov 2023
Minutes
The minutes of 2 November 2023 were confirmed and signed as a correct record.
Proposed by Cllr Neighbour; Seconded by Cllr Clarke. Unanimously agreed by all those present at the meeting.
Proposed by Cllr Neighbour; Seconded by Cllr Clarke. Unanimously agreed by all those present at the meeting.
2
Apologies for Absence
To receive any apologies for absence from Members*.
*Note: Members are asked to email Committee services in advance of the meeting as soon as they become aware they will be absent.
*Note: Members are asked to email Committee services in advance of the meeting as soon as they become aware they will be absent.
Minutes
Apologies had been received from Cllr Collins.
3
Declarations of Interest
To declare disposable pecuniary, and any other interests*.
*Note: Members are asked to email Committee Services in advance of the meeting as soon as they become aware they may have an interest to declare.
*Note: Members are asked to email Committee Services in advance of the meeting as soon as they become aware they may have an interest to declare.
Minutes
No declarations of interest were made.
4
Chairman's Announcements
Minutes
The Chairman made two announcements:
A request had been received from Fleet Food Bank to help with storage as theirs was full and space was arranged at the Civic Offices
· The lease for the former CAB building in Yateley had now been received and would be in place in the new year.
A request had been received from Fleet Food Bank to help with storage as theirs was full and space was arranged at the Civic Offices
· The lease for the former CAB building in Yateley had now been received and would be in place in the new year.
5
Public Participation (Items Pertaining to the Agenda)
Anyone wishing to make a statement to the Committee should contact Committee Services at least two clear working days prior to the meeting. Further information can be found
online.
online.
Minutes
There were no items of public participation.
6
Supplementary Planning Document - Cycle and Car Parking Standards
To provide an update Cabinet on the draft Cycle & Car Parking in New Development Supplementary Planning Document (SPD) following public consultation and seek agreement to adopt the SPD.
Recommendations
Cabinet is asked to:
1. Adopt the Cycle & Car Parking in New Developments Supplementary Planning Document attached at Appendix 1 for planning and development management purposes, and
2. Authorise the Executive Director - Place, in consultation with the Portfolio Holder for Place, to make minor alterations, clarifications and typographical corrections to the SPD prior to it being published.
Recommendations
Cabinet is asked to:
1. Adopt the Cycle & Car Parking in New Developments Supplementary Planning Document attached at Appendix 1 for planning and development management purposes, and
2. Authorise the Executive Director - Place, in consultation with the Portfolio Holder for Place, to make minor alterations, clarifications and typographical corrections to the SPD prior to it being published.
Attachments:
- Document Cabinet Report: Cycle and Car Parking in New Development Supplementary Planning Document 29 Nov 2023
- Document Appendix 1 - Supplementary Planning Document - Parking Standards 29 Nov 2023
- Document Appendix 2 Summary of Representations 29 Nov 2023
- Document Appendix 3 Other Changes 29 Nov 2023
Minutes
This report provided an update Cabinet on the draft Cycle & Car Parking in New Development Supplementary Planning Document (SPD) following public consultation and seek agreement to adopt the SPD.
Councillors noted:
The SPD would allow the Council to insist on car parking standards across all new developments in Hart This would replace the guidance currently in effect
Councillors questioned:
Whether the SPD was similar in detail to the Technical Advice Note (TAN) adopted at the end of 2022. It was confirmed that the two documents were substantively the same. Why there was not a Zone around Winchfield station, similar to those around the other 3 stations in the District. It was confirmed that this was due to the fact that there was little to no development around Winchfield station and therefore a non-residential zone around that station was not required Whether individual Neighbourhood Plans were affected or excluded by the adoption of the SPD. It was confirmed that the SPD would take precedence.
Proposed by Cllr Cockarill; seconded by Cllr Radley
Councillors debated:
The potential for rejecting planning applications if the associated car parking did not meet the requirements of the SPD That there was limited data available on car ownership of residential flats in town centres, to support any such rejections That an increased number of spaces for one bedroom flats had been included in the SPD, to allow for those residences which had more than one vehicle The need for any developer to justify any request to deviate from the standards being introduced
Decision
Cabinet unanimously agreed to:
• Adopt the Cycle & Car Parking in New Developments Supplementary Planning Document attached at Appendix 1 for planning and development management purposes, and
• authorise the Executive Director – Place, in consultation with the Portfolio Holder for Place, to make minor alterations, clarifications and typographical corrections to the SPD prior to it being published
Councillors noted:
The SPD would allow the Council to insist on car parking standards across all new developments in Hart This would replace the guidance currently in effect
Councillors questioned:
Whether the SPD was similar in detail to the Technical Advice Note (TAN) adopted at the end of 2022. It was confirmed that the two documents were substantively the same. Why there was not a Zone around Winchfield station, similar to those around the other 3 stations in the District. It was confirmed that this was due to the fact that there was little to no development around Winchfield station and therefore a non-residential zone around that station was not required Whether individual Neighbourhood Plans were affected or excluded by the adoption of the SPD. It was confirmed that the SPD would take precedence.
Proposed by Cllr Cockarill; seconded by Cllr Radley
Councillors debated:
The potential for rejecting planning applications if the associated car parking did not meet the requirements of the SPD That there was limited data available on car ownership of residential flats in town centres, to support any such rejections That an increased number of spaces for one bedroom flats had been included in the SPD, to allow for those residences which had more than one vehicle The need for any developer to justify any request to deviate from the standards being introduced
Decision
Cabinet unanimously agreed to:
• Adopt the Cycle & Car Parking in New Developments Supplementary Planning Document attached at Appendix 1 for planning and development management purposes, and
• authorise the Executive Director – Place, in consultation with the Portfolio Holder for Place, to make minor alterations, clarifications and typographical corrections to the SPD prior to it being published
7
Interim Review of Medium-Term Financial Strategy
The Medium-Term Financial Strategy (MTFS) and the process of annual budget setting are significant decisions for Hart District Council. This report presents an interim review of the MTFS and seeks approval for various proposals that require action in the current financial year.
Recommendation
That Cabinet:
i. Notes the interim Medium-Term Financial Strategy.
ii. Approves the budget requests set out in paragraph 5.1
Recommendation
That Cabinet:
i. Notes the interim Medium-Term Financial Strategy.
ii. Approves the budget requests set out in paragraph 5.1
Attachments:
- Document INTERIM REVIEW OF MEDIUM-TERM FINANCIAL STRATEGY 29 Nov 2023
- Document Enc. 1 for INTERIM REVIEW OF MEDIUM-TERM FINANCIAL STRATEGY 29 Nov 2023
Minutes
The Medium-Term Financial Strategy (MTFS) and the process of annual budget setting are significant decisions for Hart District Council. This report presents an interim review of the MTFS and seeks approval for various proposals that require action in the current financial year.
Councillors noted:
The recommendation and paper was in two parts – one to look at the MTFS, and the second to consider some additional spend requests which were not included in the budget agreed in February 2023 The two-part motion would be moved as one overarching recommendation That the S151 Officer would give a brief update on the Government’s early statement on this year’s settlement policy An addition to paragraph 5 of the report was proposed by the Chief Executive:
To cover the departure of the interim Development Manager, and to ensure resources were available to procure consultancy to assist the team, a sum of £27,000 be moved from general reserves
The Motion, including the additional request as above, was proposed by Cllr Radley and seconded by Cllr Neighbour.
It was questioned why any saving from the departure of the interim Development Manager was not being used to fund the consultancy. It was explained that the £27,000 was additional to the 5 months’ salary being saved.
Cabinet members were pleased to note that the Council had the ability to invest in additional services, during a time when some other Councils found themselves in financial difficulty. It was agreed that this was due to the prudent actions of the Finance Team and the Council as a whole.
The S151 Officer gave a brief update on the Government’s settlement statement. He reminded Members that whilst the following financial year was looking stable, there was still work to be done on ensuring that the medium term forecast shortfalls were balanced.
It seemed that the Government settlement would be in line with CPI, and there had been confirmation of the council tax cap at 3%. There would also be another round of new homes bonus, which it was felt Hart would be eligible for.
Decision
Cabinet unanimously:
i. Noted the interim Medium-Term Financial Strategy.
Approved the budget requests set out in paragraph 5.1
Councillors noted:
The recommendation and paper was in two parts – one to look at the MTFS, and the second to consider some additional spend requests which were not included in the budget agreed in February 2023 The two-part motion would be moved as one overarching recommendation That the S151 Officer would give a brief update on the Government’s early statement on this year’s settlement policy An addition to paragraph 5 of the report was proposed by the Chief Executive:
To cover the departure of the interim Development Manager, and to ensure resources were available to procure consultancy to assist the team, a sum of £27,000 be moved from general reserves
The Motion, including the additional request as above, was proposed by Cllr Radley and seconded by Cllr Neighbour.
It was questioned why any saving from the departure of the interim Development Manager was not being used to fund the consultancy. It was explained that the £27,000 was additional to the 5 months’ salary being saved.
Cabinet members were pleased to note that the Council had the ability to invest in additional services, during a time when some other Councils found themselves in financial difficulty. It was agreed that this was due to the prudent actions of the Finance Team and the Council as a whole.
The S151 Officer gave a brief update on the Government’s settlement statement. He reminded Members that whilst the following financial year was looking stable, there was still work to be done on ensuring that the medium term forecast shortfalls were balanced.
It seemed that the Government settlement would be in line with CPI, and there had been confirmation of the council tax cap at 3%. There would also be another round of new homes bonus, which it was felt Hart would be eligible for.
Decision
Cabinet unanimously:
i. Noted the interim Medium-Term Financial Strategy.
Approved the budget requests set out in paragraph 5.1
8
Cabinet Work Programme
To consider and amend the Cabinet Work Programme.
Attachments:
- Document Cabinet Work Programme Dec 2023 29 Nov 2023
Minutes
The work programme was considered and amended as follows:
The Heathlands item for January would be correctly allocated to the Portfolio Holder for Communities.
The Planning Local Enforcement Plan would be taken to the March 2024 meeting, as it was to be expanded into a wider report.
The 2024/25 Budget would be correctly allocated to Finance
The Conservation Area Appraisals for Crookham Village and Crondall would be brought to the March 2024 meeting
The Hareshill Community Hall item would be dealt with under a scheme of delegation as an Executive Decision later in December.
The Heathlands item for January would be correctly allocated to the Portfolio Holder for Communities.
The Planning Local Enforcement Plan would be taken to the March 2024 meeting, as it was to be expanded into a wider report.
The 2024/25 Budget would be correctly allocated to Finance
The Conservation Area Appraisals for Crookham Village and Crondall would be brought to the March 2024 meeting
The Hareshill Community Hall item would be dealt with under a scheme of delegation as an Executive Decision later in December.
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