Hampshire County Council

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Meeting

Name: HIWFRA Standards and Governance Committee
Start: 2024-03-18T14:00:00Z
End: 2024-03-18T18:00:00Z
Location: Room Z - Fire & Police Shared HQ, Eastleigh

HIWFRA Standards and Governance Committee - Hampshire

Agenda

Published

Minutes

Pending

Meeting Times

Scheduled Time

Start:
Monday, 18th March 2024
2:00 PM

End:
Monday, 18th March 2024
6:00 PM

Actual Time

Started:
Monday, 18th March 2024
12:00 AM

Finished:
Monday, 18th March 2024
12:00 AM

Meeting Status

Status:
Postponed

Date:
18 Mar 2024

Location:
Room Z - Fire & Police Shared HQ, Eastleigh

Meeting Attendees

Committee Member

Councillor David Drew

Conservative

Expected

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Deputy

Councillor George Madgwick

Liberal Democrat, Independent and Labour Group for HIWFRA (Portsmouth City Council)

Not required

Vice-Chairman

Councillor David Harrison

Liberal Democrat

Expected

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Committee Member

Councillor Karen Lucioni

Liberal Democrat, Independent and Labour Group for HIWFRA (Isle of Wight Council)

Expected

Deputy

Councillor Fran Carpenter

Conservative

Not required

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Chairman

Councillor Derek Mellor

Conservative

Expected

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Agenda

1 Apologies for Absence

To receive any apologies for absence.

2 Declarations of Interest

To enable Members to disclose to the meeting any disclosable pecuniary interest they may have in any matter on the agenda for the meeting, where that interest is not already entered in the Authority’s register of interests, and any other pecuniary or non-pecuniary interests in any such matter that Members may wish to disclose.

3 Minutes of Previous Meeting

To confirm the minutes of the previous meeting

Attachments:

Document 20231211 Minutes 08 Mar 2024

4 Deputations

Pursuant to Standing Order 19, to receive any deputations to this meeting

5 Chairman's Announcements

To receive any announcements the Chairman may wish to make.

6 Internal Audit Charter and Internal Audit Plan

To consider a report by the Chief Internal Auditor on the Internal Audit Charter and the proposed 2024-25 risk based internal audit plan for the Hampshire and Isle of Wight Fire and Rescue Authority (HIWFRA).

Attachments:

Document Internal Audit Charter and Risk Based Plan Cover report 08 Mar 2024
Document Internal Audit Charter Appendix A 08 Mar 2024
Document Internal Audit Strategy and Risk Based Internal Audit Plan 2024-25 Appendix B 08 Mar 2024

7 Internal Audit Progress Report

To receive a report from the Chief Internal Auditor, which provides an overview of internal audit work completed in accordance with the approved audit plans, and an overview of the status of ‘live’ reports.

Attachments:

Document Internal Audit Progress Cover Report 08 Mar 2024
Document Internal Audit Progress Report - Appendix A 08 Mar 2024

8 Internal Audit Management Actions Report

To receive a report from the Chief Fire Officer, which provides the latest update on the medium and high management actions that have not been completed within their target date and their status.

Attachments:

Document Internal Audit Management Actions Progress Report 08 Mar 2024

9 External Audit Accounts and Audit Update Report

To receive a report by the Chief Financial Officer updating Members on the progress of the external audit for 2022/23 and 2023/24.

Attachments:

Document EY Accounts and Audit update report 08 Mar 2024

10 External Audit Interim Value for Money Report 2022/23

To receive a report from the Chief Financial Officer regarding the interim Value for Money report for 2022/23 from Ernst & Young.

Attachments:

Document EY Interim VFM report 2022-23 08 Mar 2024
Document EY Interim VFM Report Appendix A 08 Mar 2024

11 External Audit Planning Report 2023/24

To receive a report from the Chief Financial Officer setting out the proposed approach and scope for the annual audit of the accounts for 2023/24.

Attachments:

Document EY Audit Planning report 23-24 08 Mar 2024
Document EY Audit Planning report Appendix A 08 Mar 2024

12 Fire Standards Progress Report / Update on HMICFRS Report

To receive a report from the Chief Fire Officer providing Members with an assurance update on the Service’s progress in adopting and embedding Fire Standards within the Service and also on the progress being made against the His Majesty’s Inspectorate of Constabulary and Fire and Rescue Services (HMICFRS) Areas for Improvement (AFIs).

Attachments:

Document Fire Standards & HMICFRS report 08 Mar 2024

13 Organisational Risk Register

To receive a report from the Chief Fire Officer updating Members on the status of our Organisational Risk Register in line with the Service’s Risk Management Procedure.

Attachments:

Document Organisational Risk Register update 08 Mar 2024

14 Review of CIPFA Audit Committee Guidelines

To consider a report by the Chief Fire Officer to update Members on work conducted by officers to self-assess the Standards and Governance Committee against the recent CIPFA guidance on Audit Committees. It provides some proposals to further improve its effectiveness.

Attachments:

Document Review of CIPFA Guidance on Audit Committees 08 Mar 2024
Document CIPFA-Audit-Committee-Position-Statement-2022 Appendix A 08 Mar 2024
Document CIPFA Guidance Report - Self-assessment of good practice (HIWFRA) Appendix B 08 Mar 2024
Document CIPFA Standards and Governance current ToR Appendix C 08 Mar 2024
Document CIPFA Audit and Governance Committee Proposed ToR Appendix D 08 Mar 2024

Previous Meetings

26th Sep 2024