Gosport Borough Council
Councillors:
28
Wards:
14
Committees:
10
Meetings (2025):
47
Meetings (2024):
47
Meeting
Grants Sub-Board - Gosport
Meeting Times
Scheduled Time
Start:
Thursday, 27th June 2024
6:00 PM
Thursday, 27th June 2024
6:00 PM
End:
Thursday, 27th June 2024
10:00 PM
Thursday, 27th June 2024
10:00 PM
Meeting Status
Status:
Confirmed
Confirmed
Date:
27 Jun 2024
27 Jun 2024
Location:
Council Chamber
Council Chamber
Meeting Attendees
Agenda
1
Apologies
Minutes
There were none
2
Election of Chairman for 2024-2025
Minutes
RESOLVED: That Councillor Peter Chegwyn was duly elected as Chairman for the municipal year 2024-2025
3
Election of Vice Chairman for 2024-2025
Minutes
RESOLVED: That Councillor Jamie Hutchison was duly elected as Vice Chairman for the municipal year 2024-2025
4
Declarations of Interest
All Members are required to disclose at this point in the meeting or as soon as possible thereafter, any disclosable pecuniary interest or personal interest in any item(s) being considered at this meeting.
Minutes
Councillor Graham Burgess declared a non-pecuniary interest in Community items 7 and 9 as he had made awards from his HCC grant
Councillor June Cully declared a non-pecuniary interest in Event item 4 as she had attended the previous event as a stall holder
Councillor Jamie Hutchison declared a pecuniary interest in Community item 5 as treasurer of the organisation.
Councillor Peter Chegwyn declared a non-pecuniary interest in Community item 5 and Event items 1 and 2 as he had attended all previous events.
Councillor June Cully declared a non-pecuniary interest in Event item 4 as she had attended the previous event as a stall holder
Councillor Jamie Hutchison declared a pecuniary interest in Community item 5 as treasurer of the organisation.
Councillor Peter Chegwyn declared a non-pecuniary interest in Community item 5 and Event items 1 and 2 as he had attended all previous events.
5
Minutes of previous meeting held on 7 March 2024
Attachments:
- Document Minutes Public Pack, 07/03/2024 Grants Sub-Board 19 Jun 2024
Minutes
RESOLVED: That the minutes of the meeting held on 7 March 2024 were signed as a true and correct record.
6
Deputations
(NOTE: The Board is required to receive a deputation(s) on a matter which is before the meeting of the Board provided that notice of the intended deputation and its object shall have been received by the Borough Solicitor by 12 noon on Tuesday 25 June 2024. The total time for deputations in favour and against a proposal shall not exceed 10 minutes).
Minutes
There were no deputations but 17 representatives had requested to speak to the Sub Board on their applications.
7
Public Questions
(NOTE: The Board is required to allow a total of 15 minutes for questions from Members of the public on matters within the terms of reference of the Board provided that notice of such Question(s) shall have been submitted to the Borough Solicitor by 12 noon on Tuesday 25 June 2024).
Minutes
There were none
8
Community Grant Fund Applications
To provide the Sub Board with Community Grant applications in order that members can determine grant awards.
Attachments:
- Document 8. GSB Community Grants Board Report Round 6 June 24 19 Jun 2024
Minutes
Consideration was given to a report by the Head of Corporate Policy and Community Safety providing the Sub Board with Community Fund grant applications in order that members can determine grant awards.
i) Sarisbury Spartans
Members were advised that despite the name, the teams play in Gosport on local pitches such as Privett Park and Brookers Field. They were expecting between 25 and 30 Gosport based players, a third of the total, to sign up for the next season.
The applicant advised that Gosport players are attracted to this team because of the UEFA qualified coaches.
Members agreed to award £750 using the Chairman’s casting vote
ii) Priddy’s Hard FC
Members were advised that the team had been playing for 4 years and were in the G&F Solent division 2. The money would be used for kit, footballs and to enable the block booking of pitches.
Members were pleased to see that the team would be part funding these purchases.
Members agreed to award £1,000
iii) C2U Gosport CIC
Members were advised that C2U had provided a variety of services for the community including a food bank, lunch groups and a breakfast option during the school holidays. Figures show that 3481 people used the foodbank in 23/24, which is expected to rise with the closure of the Trash Café. The try to offer all their services free of charge or at the lowest possible charge.
The applicant advised that they work closely with CAB and MIND send people their way. They believe that it has been shown that providing a healthy breakfast helps not just physically, but mentally and also improved performance at school.
As well as the food provision, C2U also provides a warm hub, a wellbeing coach, arts and crafts sessions and 3,000 children met Santa at their building in the High Street in December 2023.
Members agreed to award £2,500
iv) Gosport University of the Third Age
The applicant advised that U3A had been running for 30 years but was one of Gosport’s best kept secrets. Their classes and activities are held in a variety of locations and the grant will be used to purchase audio and visual equipment to replace the old out of date and donated items currently being used.
Members agreed to award £1,500
v) The Friends of Hardway
Councillor Hutchison spoke on behalf of this application and took no part in the voting.
The Friends of Hardway successfully introduced summer activities as a way of preventing or reducing the incidents of ASB in the area. The programme of activities provided the opportunity for 300 children to try something new, and encouraged families to use the area.
Members were advised that the Friends annual membership had been used to pay for the D Day commemorations.
Members agreed to award £3,000
vi) Gosport Unit 437 of the Sea Cadet Corp
The applicant explained that the grant was needed to purchase a second hand RIB and its outboard motor. This would enable more training sessions for young people, enabling growth in confidence and resilience and an increase in technical skills.
Members were advised that the group were hoping to make the purchase as soon as possible to maximise the boating season, and had already identified suitable craft, that although refurbished were safe and with a good life expectancy.
Members agreed to award £3,000
vii) Firstlight Trust
Members were advised that the grant would be used to maintain three aspects of the overall project: monthly walks, cooking workshops and maintaining an allotment. The pilot scheme for the cooking skills had been very well received and the Trust hoped to build on that and create a “soil to table” experience.
Members agreed to award £2,500
viii) The Brendoncare Foundation
The applicant explained that the improvements that could be carried out using the grant would enable the venue to be used by other community groups, the income from which would go to sustain and subsidise the activities put on for members.
Members were advised that although research has been carried out, the final design will be developed through consultation with the club members.
Members agreed to award £3,000
ix) 5th Gosport Sea Scout Group
Members were advised that the grant would be used to replace doors which would not only improve security and disabled access but by re-siting it would also make it safer for parents dropping off/picking up children. Internal doors would also be replaced to meet fire regulations.
Members agreed to award £2,000
RESOLVED: That the Sub Board:
Considered the applications in the report and agreed:
1. A grant of £750 to be paid to the Sarisbury Spartans
2. A grant of £1,000 to be paid to Priddy’s Hard FC
3. A grant of £2,500 to be paid to C2U Gosport CIC
4. A grant of £1,500 to be paid to Gosport U3A
5. A grant of £3,000 to be paid to Friends of Hardway
6. A grant of £3,000 to be paid to Gosport Unit 437 of the SCC
7. A grant of £2,500 to be paid to Firstlight Trust
8. A grant of £3,000 to be paid to The Brendoncare Foundation
9. A grant of £2,000 to be paid to 5th Gosport SCC
i) Sarisbury Spartans
Members were advised that despite the name, the teams play in Gosport on local pitches such as Privett Park and Brookers Field. They were expecting between 25 and 30 Gosport based players, a third of the total, to sign up for the next season.
The applicant advised that Gosport players are attracted to this team because of the UEFA qualified coaches.
Members agreed to award £750 using the Chairman’s casting vote
ii) Priddy’s Hard FC
Members were advised that the team had been playing for 4 years and were in the G&F Solent division 2. The money would be used for kit, footballs and to enable the block booking of pitches.
Members were pleased to see that the team would be part funding these purchases.
Members agreed to award £1,000
iii) C2U Gosport CIC
Members were advised that C2U had provided a variety of services for the community including a food bank, lunch groups and a breakfast option during the school holidays. Figures show that 3481 people used the foodbank in 23/24, which is expected to rise with the closure of the Trash Café. The try to offer all their services free of charge or at the lowest possible charge.
The applicant advised that they work closely with CAB and MIND send people their way. They believe that it has been shown that providing a healthy breakfast helps not just physically, but mentally and also improved performance at school.
As well as the food provision, C2U also provides a warm hub, a wellbeing coach, arts and crafts sessions and 3,000 children met Santa at their building in the High Street in December 2023.
Members agreed to award £2,500
iv) Gosport University of the Third Age
The applicant advised that U3A had been running for 30 years but was one of Gosport’s best kept secrets. Their classes and activities are held in a variety of locations and the grant will be used to purchase audio and visual equipment to replace the old out of date and donated items currently being used.
Members agreed to award £1,500
v) The Friends of Hardway
Councillor Hutchison spoke on behalf of this application and took no part in the voting.
The Friends of Hardway successfully introduced summer activities as a way of preventing or reducing the incidents of ASB in the area. The programme of activities provided the opportunity for 300 children to try something new, and encouraged families to use the area.
Members were advised that the Friends annual membership had been used to pay for the D Day commemorations.
Members agreed to award £3,000
vi) Gosport Unit 437 of the Sea Cadet Corp
The applicant explained that the grant was needed to purchase a second hand RIB and its outboard motor. This would enable more training sessions for young people, enabling growth in confidence and resilience and an increase in technical skills.
Members were advised that the group were hoping to make the purchase as soon as possible to maximise the boating season, and had already identified suitable craft, that although refurbished were safe and with a good life expectancy.
Members agreed to award £3,000
vii) Firstlight Trust
Members were advised that the grant would be used to maintain three aspects of the overall project: monthly walks, cooking workshops and maintaining an allotment. The pilot scheme for the cooking skills had been very well received and the Trust hoped to build on that and create a “soil to table” experience.
Members agreed to award £2,500
viii) The Brendoncare Foundation
The applicant explained that the improvements that could be carried out using the grant would enable the venue to be used by other community groups, the income from which would go to sustain and subsidise the activities put on for members.
Members were advised that although research has been carried out, the final design will be developed through consultation with the club members.
Members agreed to award £3,000
ix) 5th Gosport Sea Scout Group
Members were advised that the grant would be used to replace doors which would not only improve security and disabled access but by re-siting it would also make it safer for parents dropping off/picking up children. Internal doors would also be replaced to meet fire regulations.
Members agreed to award £2,000
RESOLVED: That the Sub Board:
Considered the applications in the report and agreed:
1. A grant of £750 to be paid to the Sarisbury Spartans
2. A grant of £1,000 to be paid to Priddy’s Hard FC
3. A grant of £2,500 to be paid to C2U Gosport CIC
4. A grant of £1,500 to be paid to Gosport U3A
5. A grant of £3,000 to be paid to Friends of Hardway
6. A grant of £3,000 to be paid to Gosport Unit 437 of the SCC
7. A grant of £2,500 to be paid to Firstlight Trust
8. A grant of £3,000 to be paid to The Brendoncare Foundation
9. A grant of £2,000 to be paid to 5th Gosport SCC
9
Community Event Grant Fund Applications
To provide the Sub Board with Community Event Grant applications in order that members can determine grant awards.
Attachments:
- Document 9. GSB Community Events Grants Board Round 6 June 2024 19 Jun 2024
Minutes
Consideration was given to a report by the Head of Corporate Policy and Community Safety providing the Sub Board with Community Event grant applications in order that members can determine grant awards.
i) The Friends of Leesland Park
Members were advised that monies unspent during covid had funded last year’s event.
Members were impressed by how much time and help in kind is donated to the event, particularly by the college, and were pleased that only part funding had been requested. They all recognised it as a proven community event.
Members agreed to award £1,068
ii) Fortonfest
Members were advised that this was a two-day event this year and were happy to support the Saturday.
In answer to a Members question, the applicant advised that the cost of toilets and a need for an increased number, had caused a lot of the increase, and there had been a reduction in income from sponsorship and advertising. Members suggested that the applicant could seek advice from other event managers to find ways to either reduce costs or increase income.
Members were pleased to hear that the applicant was considering donating money from the profits of the event to install a defibrillator near Forton Park.
Members agreed to award £2,500
iii) Montserrat Events CIC
Members were advised that planning for this event was already well underway with stall holders and vendors already booked, sponsorship in place and equipment purchased. More money was being allocated to bring in bigger musical names, but the event would still be free to attend. Income would be from bars vendors and the funfair.
The applicant reminded Members that weather has been the biggest issue for the Sunday last year and insurance is in place to cover costs should it be inclement again. The event plan for the Safety Action Group would include security.
Members were pleased that the event was to be free so council tax payers would not be paying twice.
Members agreed to award £10,000
iv) The Big Eat CIC
Members were advised that the organisers wanted to build on the success of the previous year, which had been made possible by a grant awarded by GBC following the cancellation of the event on another site.
The applicant advised that the rest of the costs would be covered by sponsorship, bars and vendors and the funfair.
Members agreed to award £10,000
v) Gosport Waterfront Festival
Members were advised that the festival had been running for 24 years but this year brought many changes in particular a different management team.
The applicant advised that there would be an emphasis on local businesses being used as much as possible, and complimentary tickets being given to community groups such as Gosport Hospital Radio for raffle prizes, and in lieu of services. There had also been an Early Bird period for reduced price tickets.
Members were advised that the figures submitted were based on previous events and it was hoped to keep the costs at the same or slightly raised level. Members were clear that they could not support the whole amount requested as it was a paid event and council tax payers could not be asked to pay twice.
The applicant explained that they had secured a family friendly Drum and Bass headliner for the Friday, the first of its kind in the country, and had included local charity stalls to help other groups raise funds.
Members agreed to award £5,000
RESOLVED: That the Sub Board:
Considered the applications in the report and agreed:
1. A grant of £1,068 to be paid to The Friends of Leesland Park
2. A grant of £2,500 to be paid to Fortonfest
3. A grant of £10,000 to be paid to Montserrat Events CIC
4. A grant of £10,000 to be paid to The Big Eat CIC
5. A grant of £5,000 to be paid to Gosport Waterfront Festival
i) The Friends of Leesland Park
Members were advised that monies unspent during covid had funded last year’s event.
Members were impressed by how much time and help in kind is donated to the event, particularly by the college, and were pleased that only part funding had been requested. They all recognised it as a proven community event.
Members agreed to award £1,068
ii) Fortonfest
Members were advised that this was a two-day event this year and were happy to support the Saturday.
In answer to a Members question, the applicant advised that the cost of toilets and a need for an increased number, had caused a lot of the increase, and there had been a reduction in income from sponsorship and advertising. Members suggested that the applicant could seek advice from other event managers to find ways to either reduce costs or increase income.
Members were pleased to hear that the applicant was considering donating money from the profits of the event to install a defibrillator near Forton Park.
Members agreed to award £2,500
iii) Montserrat Events CIC
Members were advised that planning for this event was already well underway with stall holders and vendors already booked, sponsorship in place and equipment purchased. More money was being allocated to bring in bigger musical names, but the event would still be free to attend. Income would be from bars vendors and the funfair.
The applicant reminded Members that weather has been the biggest issue for the Sunday last year and insurance is in place to cover costs should it be inclement again. The event plan for the Safety Action Group would include security.
Members were pleased that the event was to be free so council tax payers would not be paying twice.
Members agreed to award £10,000
iv) The Big Eat CIC
Members were advised that the organisers wanted to build on the success of the previous year, which had been made possible by a grant awarded by GBC following the cancellation of the event on another site.
The applicant advised that the rest of the costs would be covered by sponsorship, bars and vendors and the funfair.
Members agreed to award £10,000
v) Gosport Waterfront Festival
Members were advised that the festival had been running for 24 years but this year brought many changes in particular a different management team.
The applicant advised that there would be an emphasis on local businesses being used as much as possible, and complimentary tickets being given to community groups such as Gosport Hospital Radio for raffle prizes, and in lieu of services. There had also been an Early Bird period for reduced price tickets.
Members were advised that the figures submitted were based on previous events and it was hoped to keep the costs at the same or slightly raised level. Members were clear that they could not support the whole amount requested as it was a paid event and council tax payers could not be asked to pay twice.
The applicant explained that they had secured a family friendly Drum and Bass headliner for the Friday, the first of its kind in the country, and had included local charity stalls to help other groups raise funds.
Members agreed to award £5,000
RESOLVED: That the Sub Board:
Considered the applications in the report and agreed:
1. A grant of £1,068 to be paid to The Friends of Leesland Park
2. A grant of £2,500 to be paid to Fortonfest
3. A grant of £10,000 to be paid to Montserrat Events CIC
4. A grant of £10,000 to be paid to The Big Eat CIC
5. A grant of £5,000 to be paid to Gosport Waterfront Festival
10
Heritage Fund Applications
To provide the Sub Board with Heritage Fund grant applications in order that Members can determine grant awards.
Attachments:
- Document 10. GSB Heritage Grants Board Report Round 6 June 24 19 Jun 2024
Minutes
Consideration was given to a report by the Head of Corporate Policy and Community Safety providing the Sub Board with Heritage Fund grant applications in order that members can determine grant awards.
i) 41-43 Stoke Road
Members were advised that the applicant had originally met all the criteria for a HAZ grant, and indeed the money was awarded but had to be rescinded as they had been unable to meet the timescale.
Officers advised that planning permission to remove the aluminium shopfront and replace with more traditional wooden framing had been sought and granted. Although not listed it was an important building in the scope of Stoke Road.
Members were concerned that the improvements could be carried out using the grant, and if then sold, the owner would benefit by an increase in value. The applicant advised that the family had owned the building for 30 years and had no plans to sell, but agreed to having a “claw back” clause in the grant agreement.
Members were appreciative of the investment already made by the applicant and their commitment to the building, and suggested a visit to the site.
A Member wished to have it on record that they did not agree with awarding any grant to this applicant.
Members agreed to award £40,000 by 4 votes for and 1 against.
ii) U3A Gosport
Members were advised that since submitting the grant forms, the applicant had been advised that a more professional and longer lasting, potentially permanent exhibition could be achieved which would attract school groups as local history features on the curriculum, so an increased amount was requested.
Members agreed to award £800
iii) The Historical Diving Society
The applicant explained that the project consisted of two parts, the restoration of a building, making it watertight and accessible, and now the development of a museum within that building. This would include the interpretation and exhibition of objects, as well as facilities for the public.
Members were advised that it was the development of the exhibition that the grant would go toward. The museum, once installed, would open for longer periods and would create new jobs and bring visitors to the area, which would hopefully benefit other businesses and services locally.
Members all agreed that this was a first class project and congratulated the applicant on what had been achieved to date.
Members agreed to award £25,000
RESOLVED: That the Sub Board:
Considered the applications and agreed:
1. A grant of £40,000 to be paid to 41-43 Stoke Road
2. A grant of £800 to be paid to the U3A
3. A grant of £25,000 to be paid to the Historical Diving Society.
i) 41-43 Stoke Road
Members were advised that the applicant had originally met all the criteria for a HAZ grant, and indeed the money was awarded but had to be rescinded as they had been unable to meet the timescale.
Officers advised that planning permission to remove the aluminium shopfront and replace with more traditional wooden framing had been sought and granted. Although not listed it was an important building in the scope of Stoke Road.
Members were concerned that the improvements could be carried out using the grant, and if then sold, the owner would benefit by an increase in value. The applicant advised that the family had owned the building for 30 years and had no plans to sell, but agreed to having a “claw back” clause in the grant agreement.
Members were appreciative of the investment already made by the applicant and their commitment to the building, and suggested a visit to the site.
A Member wished to have it on record that they did not agree with awarding any grant to this applicant.
Members agreed to award £40,000 by 4 votes for and 1 against.
ii) U3A Gosport
Members were advised that since submitting the grant forms, the applicant had been advised that a more professional and longer lasting, potentially permanent exhibition could be achieved which would attract school groups as local history features on the curriculum, so an increased amount was requested.
Members agreed to award £800
iii) The Historical Diving Society
The applicant explained that the project consisted of two parts, the restoration of a building, making it watertight and accessible, and now the development of a museum within that building. This would include the interpretation and exhibition of objects, as well as facilities for the public.
Members were advised that it was the development of the exhibition that the grant would go toward. The museum, once installed, would open for longer periods and would create new jobs and bring visitors to the area, which would hopefully benefit other businesses and services locally.
Members all agreed that this was a first class project and congratulated the applicant on what had been achieved to date.
Members agreed to award £25,000
RESOLVED: That the Sub Board:
Considered the applications and agreed:
1. A grant of £40,000 to be paid to 41-43 Stoke Road
2. A grant of £800 to be paid to the U3A
3. A grant of £25,000 to be paid to the Historical Diving Society.
11
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Minutes
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