Gosport Borough Council
Councillors:
28
Wards:
14
Committees:
10
Meetings (2025):
47
Meetings (2024):
47
Meeting
Grants Sub-Board - Gosport
Meeting Times
Scheduled Time
Start:
Thursday, 28th September 2023
6:00 PM
Thursday, 28th September 2023
6:00 PM
End:
Thursday, 28th September 2023
10:00 PM
Thursday, 28th September 2023
10:00 PM
Meeting Status
Status:
Confirmed
Confirmed
Date:
28 Sep 2023
28 Sep 2023
Location:
Council Chamber
Council Chamber
Meeting Attendees
Agenda
1
Apologies
Minutes
There were none
2
Declarations of Interest
Minutes
Councillor Burgess declared a personal interest in:
a) Item 6 para 3.0 as a Hampshire County Councillor for this ward
b) item 7 para 4.0 as a life member of the Community Association
c) item 7 late item as a member of the Gosport Museum Joint Management Committee
Councillor Bradley declared a personal interest in:
a) Item 6 para 4. As a volunteer, member and user of the Community Association
b) Item 6 para 4 as an Elected Member Representative for the Association.
Councillor Cully declared a personal interest as her husband is a tenant of a non GBC allotment
a) Item 6 para 3.0 as a Hampshire County Councillor for this ward
b) item 7 para 4.0 as a life member of the Community Association
c) item 7 late item as a member of the Gosport Museum Joint Management Committee
Councillor Bradley declared a personal interest in:
a) Item 6 para 4. As a volunteer, member and user of the Community Association
b) Item 6 para 4 as an Elected Member Representative for the Association.
Councillor Cully declared a personal interest as her husband is a tenant of a non GBC allotment
3
MInutes of previous meeting held on 29 June 2023
Attachments:
- Document Minutes Public Pack, 29/06/2023 Grants Sub-Board 20 Sep 2023
Minutes
RESOLVED: That the minutes of the meeting held on 29 June 2023 were signed as a true and correct record.
4
Deputations
· (NOTE: The Board is required to receive a deputation(s) on a matter which is before the meeting of the Board provided that notice of the intended deputation and its object shall have been received by the Borough Solicitor by 12 noon on Tuesday 26 September 2023. The total time for deputations in favour and against a proposal shall not exceed 10 minutes).
Minutes
There were no deputations but 8 representatives had requested to speak to the Sub Board on their applications.
5
Public Questions
· (NOTE: The Board is required to allow a total of 15 minutes for questions from Members of the public on matters within the terms of reference of the Board provided that notice of such Question(s) shall have been submitted to the Borough Solicitor by 12 noon on Tuesday 26 september 2023).
Minutes
There were none
6
Heritage Fund Application
To provide a summary of the application received to the Heritage Fund in this funding period in order that members can determine if they wish to award grant funding for the proposals as set out in this report.
Attachments:
- Document GSB Heritage Fund Round 3 Report 28-09-23 final 20 Sep 2023
Minutes
Consideration was given to a report by the Head of Corporate Policy & Community safety providing a summary of the application to the Heritage Fund in this funding period in order that Members can determine if they wish to award grant funding for the proposals as set out in the report.
i) Lee Hub Independent Community Library.
Members were advised that the library is housed in a 1930’s Art Deco building which belongs to the council. Repairs had been carried out to the front of the building which had suffered from water ingress resulting in areas of damp. The grant was needed to address areas of mould and damp on the inside, and bring the inside back to good repair.
A Member who had been present at the visit by the building inspector echoed the need for the repairs to take place as soon as possible. All agreed that it made common sense to make the building fit for purpose especially as it was used by the young and the vulnerable.
Members were complimentary on how the building was used, for more varied uses and busier than it had as a library. They felt it was an asset to the town and wished their thanks to the volunteers to be passed on.
Members agreed to pay the full amount applied for £5,000
RESOLVED: That the Sub Board considered the application outline in the report and awarded a grant of £5,000 to be paid to Lee Hub Independent Community Library.
i) Lee Hub Independent Community Library.
Members were advised that the library is housed in a 1930’s Art Deco building which belongs to the council. Repairs had been carried out to the front of the building which had suffered from water ingress resulting in areas of damp. The grant was needed to address areas of mould and damp on the inside, and bring the inside back to good repair.
A Member who had been present at the visit by the building inspector echoed the need for the repairs to take place as soon as possible. All agreed that it made common sense to make the building fit for purpose especially as it was used by the young and the vulnerable.
Members were complimentary on how the building was used, for more varied uses and busier than it had as a library. They felt it was an asset to the town and wished their thanks to the volunteers to be passed on.
Members agreed to pay the full amount applied for £5,000
RESOLVED: That the Sub Board considered the application outline in the report and awarded a grant of £5,000 to be paid to Lee Hub Independent Community Library.
7
Community Grant Fund Applications
To provide a summary of each application received to the Community Fund in this funding period in order that members can determine if they wish to award grant funding for each proposal as set out in this report. A list of all applications made to date with amounts requested is in Appendix 1.
Attachments:
- Document GSB Community Grants Round 3 Report 28-09-23 final 20 Sep 2023
- Document GSB Community Grants Round 3 Report Appendix 1 28-09-23 20 Sep 2023
Minutes
Consideration was given to a report by the Head of Corporate Policy and Community Safety providing a summary of each application received to the Community Fund in this funding period in order that members can determine if they wish to award grant funding for each proposal as set out in the report.
i) Golden Lion Football Club
Members were advised that although the club uses a pub in Fareham as its base, the majority of its players are from Gosport and Brookers Field is their home pitch.
The applicant explained that due to lack of floodlights they are having to pay extra to train at Brune Park. The grant would pay for portable floodlights and a second away strip.
Members were interested to hear that the club will also be training a female referee (the first team to have this) and when they are ready to expand will be including a second male team, or a female junior team and are looking for ways to involve females in all aspects of the club.
Members agreed to award the full amount of £1,000
ii) Lee on the Solent Community Association.
Members were advised that the grant was needed to deal with rotting fire doors in the main hall. If this issue was not addressed there would probably be an increase in building insurance and the possibility of closure by the Fire Brigade on safety grounds.
Members who are familiar with the site agreed that its position, West facing, means that it is hit hard by the wind and sea air.
Members felt that the price quoted for the job seemed reasonable.
Members agreed to award the full amount of £2,287
iii) Green Dragon Football Club
Members agreed to defer this application to ensure all the required information has been received.
iv) Gosport Borough Cricket Club
Members were advised that the grant was required for the replacement of practice nets. The practice area is used by the club, other local clubs and it is open to the public. The current nets are, according to the club, beyond repair, and would need to be ordered before Christmas to ensure they were in place by March. Other smaller nets had been purchased by the club.
Members agreed to award the full amount of £3,678.
v) Rowner Bowling Club
Members were advised that the grant was required to fund a replacement secondary fox proof fence to be used seasonally and stored out of season.
The applicant assured Members that the level of electricity running through the fence would not harm the foxes, or any child who ran into it.
Members agreed in principle that they would fund the fence but required Officers to clarify the terms of the lease and consider other budgets to fund the project.
vi) Gosport Allotment Holders & Gardeners Association
Members were advised that the grant would fund the building of a trading store on the new allotment site planned for Manor Way, Lee on the Solent, similar to those already on five other allotment sites. The store acts as a hub for the tenants, and provides seeds plants and trees to order as well as advice help and support.
Members felt that the store had an essential part to play in teaching people to grow their own food, and the fact that this was a second site showed that there was a demand.
The applicant agreed that there would have to be a lease for the land the store sits on.
Members agreed to award the full amount of £4,000
vii) Willow Incredible Garden
The applicant had provided Members with a handout showing photos of the site and work so far.
A Member recognised the health benefits, both physical and mental of open space and fresh air and thought it an excellent idea for a surgery to use its outside space to create a wellbeing area, which would provide a relaxed consultation area and opportunities for social interaction.
Members agreed that no decision could be made until Officers had circulated the breakdown of what the grant would cover, and a site visit arranged. Therefore, the decision would be deferred to the December meeting.
viii) Harbour Cancer Care
The applicant explained that the charity had employed her as a consultant to raise the funds required to keep the charity running. The charity offers all of its services for free, with no waiting list providing a warm and constant building, and acts as a warm hub. They explained that they had been particularly affected by covid as so many of their volunteers and fundraisers were vulnerable and had to stay away.
Members were advised that the grant would be used for non staff running costs including rent,stationery, insurance, water and maintenance. The money would help cover the costs until the new fundraising campaign and strategy kicked in.
Members agreed to award the sum of £5,000.
ix) Late Item Gosport Museum & Art Gallery
By reason of special circumstances, the Chairman determined that the following item be considered at this meeting notwithstanding the fact that the item had not been available for public inspection in accordance with the provisions of Section 100B(4)(a) of the Local Government (Access to Information) Act 1985
RESOLVED: that the Sub Board agreed to take the late item.
Members were advised that the grant would be used to fund a free to attend Music at the Museum Programme as part of its Winter offer. This would be an add on to the already in place programme of activities on a Friday evening. Similar events had been trialed and the free event was far better supported than that with a charge.
The applicant explained that it would provide an opportunity to showcase local talent, with some of the money used to buy a PA system that maybe could be rented out.
Members welcomed the idea as it would bring people to the High Street and Museum for something other than shopping and would offer somewhere for any to go regardless of their means and would provide company for those experiencing loneliness.
Members agreed to award the full amount of £1,600
RESOLVED: That the Sub Board:
Considered the applications in the report and:
1. A grant of £1,000 to be paid to Golden Lion Football Club
2. A grant of £2,287 to be paid to Lee on the Solent Community Association
3. Defer the application from Green Dragon Football Club
4. A grant of £3,678 to be paid to Gosport Cricket Club
5. A grant of £4,000 to be paid to Rowner Bowling Club
6. A grant of £4,000 to be paid to Gosport Allotment Holders & Gardeners Association
7. Defer the application from Willow Incredible Garden
8. A grant of £5,000 to be paid to Harbour Cancer Care
9. A grant of £1,600 to be paid to Gosport Museum & Art Gallery.
i) Golden Lion Football Club
Members were advised that although the club uses a pub in Fareham as its base, the majority of its players are from Gosport and Brookers Field is their home pitch.
The applicant explained that due to lack of floodlights they are having to pay extra to train at Brune Park. The grant would pay for portable floodlights and a second away strip.
Members were interested to hear that the club will also be training a female referee (the first team to have this) and when they are ready to expand will be including a second male team, or a female junior team and are looking for ways to involve females in all aspects of the club.
Members agreed to award the full amount of £1,000
ii) Lee on the Solent Community Association.
Members were advised that the grant was needed to deal with rotting fire doors in the main hall. If this issue was not addressed there would probably be an increase in building insurance and the possibility of closure by the Fire Brigade on safety grounds.
Members who are familiar with the site agreed that its position, West facing, means that it is hit hard by the wind and sea air.
Members felt that the price quoted for the job seemed reasonable.
Members agreed to award the full amount of £2,287
iii) Green Dragon Football Club
Members agreed to defer this application to ensure all the required information has been received.
iv) Gosport Borough Cricket Club
Members were advised that the grant was required for the replacement of practice nets. The practice area is used by the club, other local clubs and it is open to the public. The current nets are, according to the club, beyond repair, and would need to be ordered before Christmas to ensure they were in place by March. Other smaller nets had been purchased by the club.
Members agreed to award the full amount of £3,678.
v) Rowner Bowling Club
Members were advised that the grant was required to fund a replacement secondary fox proof fence to be used seasonally and stored out of season.
The applicant assured Members that the level of electricity running through the fence would not harm the foxes, or any child who ran into it.
Members agreed in principle that they would fund the fence but required Officers to clarify the terms of the lease and consider other budgets to fund the project.
vi) Gosport Allotment Holders & Gardeners Association
Members were advised that the grant would fund the building of a trading store on the new allotment site planned for Manor Way, Lee on the Solent, similar to those already on five other allotment sites. The store acts as a hub for the tenants, and provides seeds plants and trees to order as well as advice help and support.
Members felt that the store had an essential part to play in teaching people to grow their own food, and the fact that this was a second site showed that there was a demand.
The applicant agreed that there would have to be a lease for the land the store sits on.
Members agreed to award the full amount of £4,000
vii) Willow Incredible Garden
The applicant had provided Members with a handout showing photos of the site and work so far.
A Member recognised the health benefits, both physical and mental of open space and fresh air and thought it an excellent idea for a surgery to use its outside space to create a wellbeing area, which would provide a relaxed consultation area and opportunities for social interaction.
Members agreed that no decision could be made until Officers had circulated the breakdown of what the grant would cover, and a site visit arranged. Therefore, the decision would be deferred to the December meeting.
viii) Harbour Cancer Care
The applicant explained that the charity had employed her as a consultant to raise the funds required to keep the charity running. The charity offers all of its services for free, with no waiting list providing a warm and constant building, and acts as a warm hub. They explained that they had been particularly affected by covid as so many of their volunteers and fundraisers were vulnerable and had to stay away.
Members were advised that the grant would be used for non staff running costs including rent,stationery, insurance, water and maintenance. The money would help cover the costs until the new fundraising campaign and strategy kicked in.
Members agreed to award the sum of £5,000.
ix) Late Item Gosport Museum & Art Gallery
By reason of special circumstances, the Chairman determined that the following item be considered at this meeting notwithstanding the fact that the item had not been available for public inspection in accordance with the provisions of Section 100B(4)(a) of the Local Government (Access to Information) Act 1985
RESOLVED: that the Sub Board agreed to take the late item.
Members were advised that the grant would be used to fund a free to attend Music at the Museum Programme as part of its Winter offer. This would be an add on to the already in place programme of activities on a Friday evening. Similar events had been trialed and the free event was far better supported than that with a charge.
The applicant explained that it would provide an opportunity to showcase local talent, with some of the money used to buy a PA system that maybe could be rented out.
Members welcomed the idea as it would bring people to the High Street and Museum for something other than shopping and would offer somewhere for any to go regardless of their means and would provide company for those experiencing loneliness.
Members agreed to award the full amount of £1,600
RESOLVED: That the Sub Board:
Considered the applications in the report and:
1. A grant of £1,000 to be paid to Golden Lion Football Club
2. A grant of £2,287 to be paid to Lee on the Solent Community Association
3. Defer the application from Green Dragon Football Club
4. A grant of £3,678 to be paid to Gosport Cricket Club
5. A grant of £4,000 to be paid to Rowner Bowling Club
6. A grant of £4,000 to be paid to Gosport Allotment Holders & Gardeners Association
7. Defer the application from Willow Incredible Garden
8. A grant of £5,000 to be paid to Harbour Cancer Care
9. A grant of £1,600 to be paid to Gosport Museum & Art Gallery.
8
Awards Update from Previous Boards
This report confirms changes made to the grants guidance and forms as outlined at the June 2023 Board to clarify the process for applicants and aid administration of the grants process effective from this round. It also provides an update on the funding awards and recommendations made by the Board at its March and June meetings, including three end of project reports.
Attachments:
- Document GSB Report Updates for Noting 28-09-23 final 20 Sep 2023
- Document GSB Report Updates For Noting-Appendix 1 21-06-23 20 Sep 2023
Minutes
Consideration was given to a report by the Head of Corporate Policy and Community Safety confirming changes to the grants guidance and forms as outlined at the June 2023 Sub Board to clarify the process for applicants and aid administration of the grants process effective from this round. It also provides an update on the funding awards and recommendations made by the Sub Board at its March and June meetings, including three end of project reports.
Officers reported that a previous applicant, Maritime Heritage Tours had withdrawn their application.
Members agreed to keep the application from the Lee Residents Association as a live item in case the situation changed, and match funding was successfully obtained. Officers agreed to advise the Association that if another more suitable location could be found, an application for just the printing costs could be submitted.
Members felt it would be better to reduce the upper limit of grant to £5,000, then leave it at £10,000 and have to manage expectations either during the process or on the night of the Sub Board. Officers would update the website accordingly as soon as possible.
Officers advised that there had been no further contact from Lee on the Solent Tennis Club, and that Montserrat Events had purchased their Stage Truck and had already hired it out to other local event organisers.
RESOLVED: That the Sub Board:
i) Noted the status report provided on the March and June Sub Board awards and recommendations in Appendix 1
ii) Noted three end of project report summaries from March awardees.
Officers reported that a previous applicant, Maritime Heritage Tours had withdrawn their application.
Members agreed to keep the application from the Lee Residents Association as a live item in case the situation changed, and match funding was successfully obtained. Officers agreed to advise the Association that if another more suitable location could be found, an application for just the printing costs could be submitted.
Members felt it would be better to reduce the upper limit of grant to £5,000, then leave it at £10,000 and have to manage expectations either during the process or on the night of the Sub Board. Officers would update the website accordingly as soon as possible.
Officers advised that there had been no further contact from Lee on the Solent Tennis Club, and that Montserrat Events had purchased their Stage Truck and had already hired it out to other local event organisers.
RESOLVED: That the Sub Board:
i) Noted the status report provided on the March and June Sub Board awards and recommendations in Appendix 1
ii) Noted three end of project report summaries from March awardees.
9
Any other items
Minutes
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