Gosport Borough Council

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Meeting

Name: Standards and Governance Committee
Start: 2021-10-14T17:00:00Z
End: 2021-10-14T21:00:00Z
Location: Council Chamber

Standards and Governance Committee - Gosport

Agenda

Published

Minutes

Published

Meeting Times

Scheduled Time

Start:
Thursday, 14th October 2021
6:00 PM

End:
Thursday, 14th October 2021
10:00 PM

Actual Time

Started:
Thursday, 14th October 2021
12:00 AM

Finished:
Thursday, 14th October 2021
10:14 PM

Meeting Status

Status:
Confirmed

Date:
14 Oct 2021

Location:
Council Chamber

Meeting Attendees

Committee Member

Councillor Peter Chegwyn

Liberal Democrat

Present, as expected

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Committee Member

Councillor Robert Hylands

Liberal Democrat

Present, as expected

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Committee Member

Councillor Mrs Zoe Huggins BEM

Conservative

Not required

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Committee Member

Councillor Alan Scard

Conservative

Present, as expected

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Chairman

Councillor Sean Blackman

Present, as expected

Committee Member

Councillor Ms Sue Ballard

Liberal Democrat

Present, as expected

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Committee Member

Councillor Mrs Diane Furlong

Present, as expected

Committee Member

Councillor David Herridge

Liberal Democrat

Not required

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Committee Member

Councillor Mrs Lynn Hook

Present, as expected

Committee Member

Councillor Marcus Murphy MSc IEng MInstMC MIET MInstLM

Not required

Council Staff

Head of Planning and Regeneration and Assistant to the Chief Executive

Debbie Gore

Expected

Agenda

1 Apologies for non-attendance

Minutes There were no apologies, but reduced numbers in attendance

2 Declarations of interest

All Members are required to disclose at this point in the meeting or as soon as possible thereafter, any disclosable pecuniary interest or personal interest in any item(s) being considered at this meeting.

Minutes There were none

3 Minutes of previous meeting held on 3rd August 2021

Attachments:

Document Minutes , 03/08/2021 Standards and Governance Committee 06 Oct 2021

Minutes RESOLVED: That the minutes of the meeting held on 3 August 2021 be signed as a true and correct record.

4 Deputations - Standing Order 3.4

(NOTE: The Board is required to receive a deputation(s) on a matter which is before the meeting of the Board provided that notice of the intended deputation and its object shall have been received by the Borough Solicitor by 12 noon on Tuesday 12th October 2021)

Minutes There were none

5 Public Questions - Standing Order 3.5

(NOTE: The Board is required to allow a total of 15 minutes for questions from members of the public on matters within the terms of reference of the Board provided that notice of such question(s) shall have been submitted to the Borough Solicitor by 12 noon on Tuesday 12th October 2021)

Minutes There were none

6 Local Government Ombudsman Annual Review 2021

To advise the Committee of the Annual Review Letter 2021 received from the Local Government Ombudsman.

Attachments:

Document Local Government Ombudsman Annual Review 2021 06 Oct 2021
Document Local Government Ombudsman Annual Review 2021 Appendix 06 Oct 2021

Minutes Consideration was given to a report by the Chief Executive regarding the Annual Review Letter 2021 received from the Local Government Ombudsman (LGO).

In answer to a Member’s question the Borough Solicitor and Monitoring Officer agreed to provide more details of the complaints received by the LGO in future reports and to improve the presentation of the data and annual comparisons.

In answer to a Member’s question the Borough Solicitor and Monitoring Officer agreed to work with the Chairman in determining what format annual reporting of complaints against Councillors could take and how it could be made public to assist with transparency, but protect confidentiality.

Members were advised that the Borough Solicitor and Monitoring Officer would look to ensure that the published information regarding Member’s allowances and travel expenses was accurate and clearly shown to meet the legal requirements.

RESOLVED: That the Committee noted the report.

7 Corporate Risk Register

To present the Corporate Risk register as at October 2021, in line with the Risk Management Policy.

Attachments:

Document 7. Risk Register Covering Report OCt 21 06 Oct 2021
Document 7.Copy of Corporate Strategic Risk Register for committee 06 Oct 2021

Minutes Consideration was given to a report by the Chief Internal Auditor regarding the Corporate Risk Register.

RESOLVED: That the Committee noted the report.

8 Audit Progress Report 1st April to 20th September 2021

To update the committee on the progress of the Audit Plan 2021/22, agreed (July 2021), to the Members with responsibility for governance.

Attachments:

Document Audit Progress Covering Oct 21 06 Oct 2021
Document Appendix A Internal Audit Progress Report Oct 21 Final 06 Oct 2021

Minutes Consideration was given to a report by the Chief Internal Auditor regarding the Audit Progress Report 1st April to 20th September 2021.

Members were advised that progress was a little behind where it was hoped to be due to the loss of a member of the audit team. This position had now been recruited, and amendments have been made to the plan in light of the effect of carrying the vacancy.

Members were advised that good progress had been made in the area of GDPR and had moved from limited assurance to reasonable assurance.

In answer to a Member’s question, the Chief Internal Auditor advised that there may be further calls on his team to support other departments, and it was the break in work flow that caused the problem, not just the number of hours. He advised that he would be bringing more information to the next meeting.

RESOLVED: That the Committee noted the report.

9 Any Other Items

Minutes There were none.

Previous Meetings

14th Apr 2022