Gosport Borough Council
Councillors:
28
Wards:
14
Committees:
10
Meetings (2025):
48
Meetings (2024):
47
Meeting
Standards and Governance Committee - Gosport
Meeting Times
Scheduled Time
Start:
Thursday, 11th February 2021
6:00 PM
Thursday, 11th February 2021
6:00 PM
End:
Thursday, 11th February 2021
10:00 PM
Thursday, 11th February 2021
10:00 PM
Actual Time
Started:
Thursday, 11th February 2021
12:00 AM
Thursday, 11th February 2021
12:00 AM
Finished:
Thursday, 11th February 2021
10:25 PM
Thursday, 11th February 2021
10:25 PM
Meeting Status
Status:
Confirmed
Confirmed
Date:
11 Feb 2021
11 Feb 2021
Location:
Virtual
Virtual
Meeting Attendees
Vice-Chair
Councillor Mrs Linda Batty
Present, as expected
Chairman
Councillor Sean Peter Blackman
Present, as expected
Committee Member
Councillor Mrs Diane Furlong
Present, as expected
Council Staff
Head of Planning and Regeneration and Assistant to the Chief Executive
Debbie Gore
Present, as expected
Committee Member
Councillor Mrs Kathleen Jones
Present, as expected
Committee Member
Councillor Mrs Angela Prickett
Present, as expected
Agenda
1
Apologies for non-attendance
Minutes
There were none
2
Declarations of interest
All members present are required to disclose, at this point in the meeting or as soon as possible thereafter, any disclosable pecuniary interest or personal interest in any item(s) being considered at this meeting.
Minutes
There were none
3
Minutes of previous meeting
Attachments:
- Document Minutes Public Pack, 19/11/2020 Standards and Governance Committee 03 Feb 2021
Minutes
RESOLVED: That the minutes of the meeting held on 19 November 2020 be signed as a true and correct record
4
Deputations - Standing Order 3.4
(NOTE: The Committee is required to receive a deputation(s) on a matter which is before the meeting of the Committee provided that notice of the intended deputation and its object shall have been received by the Borough Solicitor by 12 noon on Tuesday 9th February 2021.The total time for deputations in favour and against a proposal shall not exceed 10 minutes)
Minutes
There were none
5
Public Questions - Standing Order 3.5
(NOTE: The Committee is required to allow a total of 15 minutes for questions from Members of the public on matters within the terms of reference of the Committee provided that notice of such Question(s) shall have been submitted to the Borough Solicitor by 12 noon on Tuesday 9th February 2021)
Minutes
There were none
6
Audit Progress Report to 28th January 2021
To update the committee on the progress of the Audit Plan 2020/21, agreed (July 2020), to the Members with responsibilty for governance.
Attachments:
- Document 6 Audit Progress Covering Feb 21 03 Feb 2021
- Document 6 Appendix A Internal Audit Progress Report feb 21 03 Feb 2021
Minutes
Consideration was given to a report by the Chief Internal Auditor updating the Committee on the progress of the Audit Plan 2020/21.
Members were advised that good progress had been made and that testing is now complete.
Members were advised that as a result of gaps identified in such areas of GDPR as Asset Registers and Data Sharing Agreements, an information governance group consisting of Paul Grant, David Eland and Lisa Young would be meeting fortnightly to ensure these areas were addressed, though it was noted that the deadline for various required actions of end of February 2021 would not be achieved and the group will liaise with the Chief Internal Auditor requesting new deadlines.
Members were advised that the audit noted in the report regarding Covid procurement, was specifically around spend relating to Covid and there were issues noted which highlighted some non-compliance. In order to make improvements in the procurement area, a more general spend procurement audit is currently being undertaken and the results are due to be presented at a future meeting.
RESOLVED: That the Committee noted the report.
Members were advised that good progress had been made and that testing is now complete.
Members were advised that as a result of gaps identified in such areas of GDPR as Asset Registers and Data Sharing Agreements, an information governance group consisting of Paul Grant, David Eland and Lisa Young would be meeting fortnightly to ensure these areas were addressed, though it was noted that the deadline for various required actions of end of February 2021 would not be achieved and the group will liaise with the Chief Internal Auditor requesting new deadlines.
Members were advised that the audit noted in the report regarding Covid procurement, was specifically around spend relating to Covid and there were issues noted which highlighted some non-compliance. In order to make improvements in the procurement area, a more general spend procurement audit is currently being undertaken and the results are due to be presented at a future meeting.
RESOLVED: That the Committee noted the report.
7
Annual Audit Letter
The Annual Audit Letter summarises the findings from our 2019/20 audit which was completed in November.
Attachments:
- Document 7 Agenda Item X- EY 2019-20 Annual Audit Letter 03 Feb 2021
- Document 7 Gosport BC Annual Audit Letter 2019-20 03 Feb 2021
Minutes
Consideration was given to a report by Ernst & Young summarizing the findings of
their 2019/20 audit.
Members were given a briefing on the Audit Fees, which are still being negotiated with the Borough Treasurer. The costs involved in the additional work related to Covid were explained.
RESOLVED: That the Committee noted the report.
their 2019/20 audit.
Members were given a briefing on the Audit Fees, which are still being negotiated with the Borough Treasurer. The costs involved in the additional work related to Covid were explained.
RESOLVED: That the Committee noted the report.
8
Any Other Items
Minutes
There were none
Previous Meetings
Future Meetings
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