Gosport Borough Council
Councillors:
28
Wards:
14
Committees:
10
Meetings (2025):
48
Meetings (2024):
47
Meeting
Standards and Governance Committee - Gosport
Meeting Times
Scheduled Time
Start:
Thursday, 8th April 2021
6:00 PM
Thursday, 8th April 2021
6:00 PM
End:
Thursday, 8th April 2021
10:00 PM
Thursday, 8th April 2021
10:00 PM
Actual Time
Started:
Thursday, 8th April 2021
12:00 AM
Thursday, 8th April 2021
12:00 AM
Finished:
Thursday, 8th April 2021
10:29 PM
Thursday, 8th April 2021
10:29 PM
Meeting Status
Status:
Confirmed
Confirmed
Date:
08 Apr 2021
08 Apr 2021
Location:
Committee Room 1
Committee Room 1
Meeting Attendees
Vice-Chair
Councillor Mrs Linda Batty
Present, as expected
Chairman
Councillor Sean Peter Blackman
Present, as expected
Committee Member
Councillor Mrs Diane Furlong
Present, as expected
Council Staff
Head of Planning and Regeneration and Assistant to the Chief Executive
Debbie Gore
Invited
Committee Member
Councillor Mrs Kathleen Jones
Present, as expected
Committee Member
Councillor Mrs Angela Prickett
Present, as expected
Agenda
1
Apologies for non-attendance
Minutes
There were none
2
Declarations of interest
All members present are required to disclose, at this point in the meeting or as soon as possible thereafter, any disclosable pecuniary interest or personal interest in any items(s) being considered at this meeting.
Minutes
There were none
3
Minutes of previous meeting
Attachments:
- Document Minutes Public Pack, 11/02/2021 Standards and Governance Committee 29 Mar 2021
Minutes
RESOLVED: That the minutes of the meeting held on 11 February 2021 be signed as a true and correct record.
4
Deputations - Standing Order 3.4
(NOTE: The Committee is required to receive a deputation(s) on a matter which is before the meeting of the Committee provided that notice of the intended deputation and its object shall have been received by the Borough Solicitor by noon on Tuesday 6th April 2021. The total time for deputations in favour and against a proposal shall not exceed 10 minutes)
Minutes
There were none
5
Public Questions - Standing Order 3.5
(NOTE: The Committee is required to allow a total of 15 minutes for questions from members of the public on matters within the terms of reference of the Committee provided that notice of such Question(s) shall have been submitted to the Borough Solicitor by 12 noon on Tuesday 9th February 2021)
Minutes
There were none
6
Annual Audit Plan
To present the proposed Internal Audit Plan for 2021/22.
Attachments:
- Document 6.Audit Plan Covering Report March 21 29 Mar 2021
- Document 6.Appendix A - GBC-2122 Audit Plan 29 Mar 2021
Minutes
Consideration was given to a report by the Chief Internal Auditor seeking approval for the proposed Internal Audit Plan for 2021/22.
Members were advised that there was an error in the legend of the risk numbering, and given an explanation regarding the difference between a full audit and a follow up audit.
Members were reassured that as long as staff were not redeployed the timetable and amount of work involved was achievable, but would remain flexible to reflect the needs of the business.
Following a question from a Member the Chief Internal Auditor explained that research meetings would be held with the appropriate officers to determine the scope of each audit. During these assessments issues such as RAPS deposits and the flexibility of the DSO could be identified and addressed.
RESOLVED: That the Board approved the proposed Internal Audit Plan for 2021/22
Members were advised that there was an error in the legend of the risk numbering, and given an explanation regarding the difference between a full audit and a follow up audit.
Members were reassured that as long as staff were not redeployed the timetable and amount of work involved was achievable, but would remain flexible to reflect the needs of the business.
Following a question from a Member the Chief Internal Auditor explained that research meetings would be held with the appropriate officers to determine the scope of each audit. During these assessments issues such as RAPS deposits and the flexibility of the DSO could be identified and addressed.
RESOLVED: That the Board approved the proposed Internal Audit Plan for 2021/22
7
Gifts & Hospitality- Members
That the Committee approve the adoption of the Gifts and Hospitalities Protocol for Elected Members.
Attachments:
- Document Gifts and hospitalities protocol for Members Report 29 Mar 2021
- Document Gifts and hospitality for Members protocol 29 Mar 2021
Minutes
Consideration was given to a report by the Borough Solicitor and Monitoring Officer seeking approval to adopt the Gifts and Hospitality Protocol for Elected Members.
Members were advised that the sample pro-forma was omitted from the published agenda, but it would be circulated with the protocol to members after the election.
Members were advised that this exercise was good housekeeping to provide additional help and guidance to members and there would be bi-annual prompts to members to complete and submit their returns.
Following a question from a Member the Borough Solicitor and Monitoring Officer agreed to give consideration to internal gifts and hospitality and to follow up in writing.
Members were advised that whilst Officers were of the understanding that previous guidance had been provided to Members, the protocol was being issued afresh and not an update of a previous version.
Members were advised that research had shown that the £50 threshold was typical across other authorities and already appears in the appendices relating to the Code of Conduct in the Constitution.
RESOLVED: That the Committee approved the adoption of the Gifts and Hospitality Protocol for Elected Members.
Members were advised that the sample pro-forma was omitted from the published agenda, but it would be circulated with the protocol to members after the election.
Members were advised that this exercise was good housekeeping to provide additional help and guidance to members and there would be bi-annual prompts to members to complete and submit their returns.
Following a question from a Member the Borough Solicitor and Monitoring Officer agreed to give consideration to internal gifts and hospitality and to follow up in writing.
Members were advised that whilst Officers were of the understanding that previous guidance had been provided to Members, the protocol was being issued afresh and not an update of a previous version.
Members were advised that research had shown that the £50 threshold was typical across other authorities and already appears in the appendices relating to the Code of Conduct in the Constitution.
RESOLVED: That the Committee approved the adoption of the Gifts and Hospitality Protocol for Elected Members.
8
Any Other Items
Minutes
The Borough Solicitor and Monitoring Officer advised members that work is taking place on a Members training plan which will be shared with group leaders. Section Heads had been consulted to identify appropriate subjects.
This training would be for new and existing members and would take place over a number of months. Help would also be given in respect of online training, in the form of demonstrations.
In response to a question, Members were advised that the Nolan Principles would be considered.
This training would be for new and existing members and would take place over a number of months. Help would also be given in respect of online training, in the form of demonstrations.
In response to a question, Members were advised that the Nolan Principles would be considered.
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